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Administrative/Executive Assistant

Jacksonville, Florida, United States
$35,000 Year
January 05, 2018

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Sharon K. Ondrejko

**** ******* **** ******, ***** 904-***-****

Jacksonville, Florida 32210-4660 SUMMARY

Administrative Support professional with excellent secretarial skills and strong, dedicated work ethic. Perform well under pressure and possess the ability to meet deadlines and prioritize / handle multiple projects simultaneously. Composed and poised, able to smoothly handle changing priorities and situations. Possess excellent communication / organizational skills. Able to complete quality work on time, with little or no supervision. A Notary Public for the State of Florida. Typing Speed: 70+ CWPM. Technical Skills: Microsoft Office Software (Word, Excel, PowerPoint) Outlook and GroupWise, PeopleSoft, Adobe Acrobat Reader and Writer; Kronos Timekeeping System, Microsoft Flow 4 Organization Chart Software, Visio. PROFESSIONAL EXPERIENCE

Administrative Secretary

St. Vincent’s Family Medicine Residency Program, Jacksonville, Florida 2002 –2017

First point of contact for the department; provided administrative support to the Graduate Medical Education and Program Directors.

Assisted the GME Director with financial reports, bill paying, statistical data and monthly reporting; previously assisted with the insurance credentialing process for physicians.

Prepared necessary paperwork for payment / reimbursements from Accounts Payable; acquired necessary signatures and submitted for payment.

o Processed travel paperwork for Directors and Faculty. o Prepared reimbursement requests, gathered appropriate documentation, obtained authorization signatures, received, copied, filed and scanned, then utilized PeopleSoft to submit to Accounts Payable for final reimbursement processing.

Maintained and monitored Continuing Medical Education account totals for Faculty Physicians and Residents; maintained and submitted quarterly time cards to Finance for all faculty.

Created e-mails and letters for individual / group communications, and handled all typing, filing, etc.

Scribe for all monthly Performance Improvement Committee meetings, monthly Process Committee meetings and other quarterly meetings. Recorded and distributed minutes, and maintained signed copies and originals of meeting handouts.

Utilized PeopleSoft System to order supplies, educational materials and equipment for use by the Family Medicine Center / Residency Program.

Utilized Kronos Timekeeping System to perform timekeeping duties for the Faculty, Residents and members of the GME Department.

Sorted, opened and delivered mail to the GME and Program Directors in a timely manner. Administrative Assistant / Secretary to the Director St. Vincent’s Primary Care, Jacksonville, Florida 2000 - 2002

Promoted (2001) to Administrative Assistant from Secretary-Director of Operations as a result of performance excellence.

First point of contact for the Executive Director of Administration; handled messages / routed calls.

Performed timekeeping duties utilizing the Kronos Timekeeping System for Administration and other satellite offices of Primary Care, if necessary.

Assisted with the Performance Evaluation Process by making copies and filing them in the appropriate employee files.

Sharon Ondrejko 904-***-****

Administrative Assistant / Secretary to the Director (continuation from previous page)

Screened patient “complaint calls” received on various centers; followed-up with specific office’s manager to ensure the situation was corrected / resolved.

Scribed for several committees: Joint Management Committee, Medical Staff Committee, Managers Meetings, and Coding Committee Meetings. Ensured that meeting minutes were distributed to all attendees and this information was properly maintained for reference purposes.

Completed staff expense reports and check requests; submitted to Accounts Payable for reimbursement.

Trusted to manage a $100.00 Petty Cash Fund; sorted / delivered mail within the department. Department Secretary

St. Vincent’s Medical Center, Jacksonville, Florida 1999 - 2000

Provided Clerical Support to four Nurse Managers (two Telemetry Units and two Critical Care Units).

Spend one day each week in an assigned unit working to update employee files and assist the manager in any other activities necessary.

Managed timekeeping for all four assigned units, plus two other units on a temporary basis.

Maintained and ensured accuracy of unit staff rosters and emergency contact lists; handled daily mail, posted memos, publications, notes, and in-service information.

Ensured that six-week, department staffing schedules were prepared in a timely manner and verified that each was current, in accord with changes from resignations, sick calls, leaves of absence and requested schedule adjustments.

Tracked employee tardiness and absenteeisms and reported inconsistencies to the nurse manager, at that time, some employees were then written up for policy violations, placed on suspension or probation, or due to the severity of the violation they were terminated by the manager.

Provided administrative assistance with the Employee Performance Evaluation Process; copied and sorted proprietary materials for return to Human Resources. EDUCATION

High School – Forbush High School in East Bend, NC (September 1972 to June 1976) CERTIFICATIONS

Notary Public for the State of Florida


No professional affiliations at this time

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