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Executive Assistant: C-Level

Location:
Palo Alto, California, United States
Salary:
$65K+
Posted:
January 02, 2018

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Elizabeth Cannon ac3vtd@r.postjobfree.com 408-***-****

PROFILE

Thank you for taking the time to review my resume. I am a highly efficient, motivated Executive Assistant with 10+ years of experience providing high-level executive and general office support. I am a self-starter, proactive, organized, resourceful and able to multi-task and prioritize in fast-paced environments.

TECHNICAL SKILLS

Highly proficient on MAC and PC using MS Office Suite, Concur, SAP, Oracle and Intralinks. SalesForce.com and QuickBooks skills as well

EMPLOYMENT HISTORY

October 2016 - Present

Over the last 18mos I have worked various contract positions while I was taking care of family members. I am currently seeking direct-hire or

long–term employment opportunities

Dec.‘17-Jan ‘18 Executive Assistant, supporting (1) Partner (venture capital)

Aug.–Oct. ‘17 Executive Assistant, supporting the CMO (medical)

Jun.–Jul. ‘17 Executive Assistant, supporting (1) Partner and (2) VPs (venture capital)

Mar.-May ‘17 Executive Assistant, supporting the GM (semiconductor)

Feb.–Mar. ‘17 Executive Assistant, supporting the SVP of HR and (3) VPs (medical)

Oct.–Dec. ‘16 Executive Assistant, supporting the CEO (manufacturing)

Responsibilities Included (but not limited to):

• CALENDARING: Manage/Coordinate Executive calendars and busy schedules. Focusing on business priorities, critical meetings and

logistics - effectively optimizing Executive’s time

• TRAVEL: International and domestic travel coordination

• DOCUMENTATION: Create and/or support (presentations, Excel and Word) development for Executives and Senior Staff

• HR: Assistance with On-Boarding Process: New Hire Orientation, Benefits and more

• MEETINGS: Organize and support meetings, teleconferences, Team/Leadership off-sites events and speaking engagements

2014-2016 Executive Assistant: Supporting the GM of Commercial & Residential Development and Sales

SunEdison, Belmont, CA (Solar)

• Managed GM’s Calendar and busy schedule (focusing on business priorities, critical meetings and logistics; effectively optimizing Executive’s time)

• Coordinated both domestic and extensive international travel arrangements and itineraries: including processing intricate expense

reconciliation, foreign currencies, visas and passports

• Organized and supported meetings and events (included, but not limited to): all Quarterly and Monthly meetings, teleconferences, Team/Leadership off-

sites, Board of Directors, conferences, events, speaking engagements and more

• Screened GM’s 150+ daily emails and responded appropriately as needed

• Anticipated Executive’s needs with ease in fast-paced environments: proactively responding when appropriate

• Created and/or supported presentations and document development for GM and his staff

• Personal Assistant related duties (included, but not limited to): scheduling personal appointments; gift purchases, running errands, etc.

• Liaised on GM’s behalf: streamlining communications and correspondence

2009-2014 Executive Assistant: Supporting the CEO of Mobility

OpenWave, Redwood City, CA (Software – Platform Solutions)

• Managed CEO’s Calendar (focusing on business priorities, critical meetings and logistics; effectively optimizing Executive’s time)

• Coordinated both domestic and extensive international travel arrangements and itineraries: including processing intricate expense

reconciliation, foreign currencies, visas and passports

• Organized and supported meetings and events (included, but not limited to): all Quarterly and Monthly meetings, teleconferences, Team/Leadership off-

sites, Board of Directors, conferences, events, speaking engagements and more

• Anticipated Executive’s needs with ease in fast-paced environments: proactively responding when appropriate

• Created and/or supported presentations and document development for CEO and his staff

• Personal Assistant related duties (including, but not limited to): scheduling personal appointments; researching and coordinating family travel, running

errands, etc.

• Liaised on CEO’s behalf: streamlining communications and correspondence

• Promoted from EA (supporting EVP of Sales) to EA supporting the CEO in 2011

Elizabeth Cannon ac3vtd@r.postjobfree.com 408-***-**** Page 2

2008-2009 Executive Assistant: Supporting the CEO and General Counsel

RingCentral, Inc., San Mateo, CA (Cloud-based Software)

• Managed CEO and General Counsel’s Calendars (focusing on business priorities, critical meetings and logistics; effectively optimizing Executive’s time)

• Coordinated both domestic and extensive international travel arrangements and itineraries: including processing intricate expense

reconciliation, foreign currencies, visas and passports

• Organized and supported meetings and events (included, but not limited to): all Quarterly and Monthly meetings, teleconferences, Team/Leadership off-

sites, Board of Directors, conferences, events, speaking engagements and more

• Created and/or supported presentations and document development for CEO, General Counsel and their staff

• Office Manager Responsibilities (included, but not limited to): HR on-boarding processing; stream-lined Operations/Facilities/IT requests, light accounting

duties (as needed) and more

2004-2008 Executive Administrator: Supporting the CIO and EVP of Investment Management

Financial Engines, Palo Alto, CA (Financial Software)

• Managed CIO and EVP’s Calendars (focusing on business priorities, critical meetings and logistics; effectively optimizing Executive’s time)

• Organized and supported meetings and events (included, but not limited to): all departmental in-house/ad-hoc, Quarterly and Monthly meetings,

teleconferences and Team/Leadership off- sites

• Screened CIO’s 75+ daily emails and responded appropriately as needed

• Coordinated domestic travel arrangements and processed expenses

• Created and/or supported presentations and document development for CIO, EVP and their staff

• Liaised on CIO’s behalf: streamlining communications and correspondence

1998-2003 Executive Assistant: Supporting CEO

TopTier Software, San Jose, CA (Software)

• Managed CEO’s Calendar (focusing on business priorities, critical meetings and logistics; effectively optimizing Executive’s time)

• Coordinated both domestic and international travel arrangements and itineraries: including processing intricate expense reconciliation, foreign currencies,

visas and passports

• Organized and supported meetings and events (included, but not limited to): all Quarterly and Monthly meetings, teleconferences, Team/Leadership off-

sites, Board of Directors, conferences, events, speaking engagements and more

• Anticipated Executive’s needs with ease in fast-paced environments: proactively responding when appropriate

• Created and/or supported presentations and document development for CEO and his staff

• Maintained Company’s ESOP (Grants & Purchases), Patent & Trademark filings and H1B Visas

• Oversaw and managed company-wide move (100+ employees) working with architects, sub-contractors and movers

• Office Manager Duties: responsible for HR (New Hire Orientation, Benefits overview, etc.), IT, Facilities and light

accounting related duties

REFERENCES

• Excellent references upon request



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