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Administrative Assistant Customer Service

Location:
Houston, Texas, United States
Posted:
December 28, 2017

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Elsie D. Reid

Deer Park, TX *****

ac3uci@r.postjobfree.com - 832-***-****

WORK EXPERIENCE

HIM Specialist/Transcription

The Rose - non-profit organization

Houston, TX

July 2016 to Present

In charge of Quality & Assurance of patient result reports for two locations for The Rose, the Galleria location and three mobile mammography units. Using PenRad Radiology System all reports are reviewed and corrected as

needed which may include, incorrect spelling, correcting of physician dictation and primary care physician

information. Letters are placed in commit status and released to primary care physicians or ordering physicians within a forty-eight hour turnaround. Patient's result letters sent via U.S. mail on a daily basis.

Responsible for over Twenty-Five hundred weekly letters to patients that include, Annual screening reminders, Past

due screening and Final letters for screening reminders. Letters include Follow-up appointments and Follow-up

biopsies appointments. This also includes certified letters to all patients missing immediate follow-ups.

Occasionally, distribution fliers are added to promote The Rose fundraisers.

In charge of all Benign Pathology Reports, retrieve all benign pathology from MLD Pathology Systems and Quest

Diagnostics on a daily basis to input into the PenRad system and to be included in the patient's Electronic Medical

Record.

Corrections made to the Fax Log Fail in PenRad twice a weekly to make sure all failed faxes to providers are

corrected and resent via fax or U.S. mail to the corrected locations.

Practice all facility and company's legal and HIPAA compliances while assisting patients with private medical

records issues and complaints.

Process Safety Assistant I / Transcriptionist

Aon Energy Risk Engineering

Houston, TX

June 2013 to January 2016

In charge of correctly transcribing Process Hazard Analysis for Energy & Gas companies. Starting with creating a company template to begin the process of dictation. Using verbal communication with the energy company to

obtain all materials from P&IDs with measurements, Process Safety regulations and their procedures. Perform

document control prior to the remote meeting.

Arrange all travel and hotel arrangments on a weekly basis to arrive on time to the remote location of the Process

Safety meeting.

Transcribe Process Hazard Analysis preliminary report from lead engineer's verbal dictation, which will include all

necessary safety process procedures recommendations, updates and imminent hazards.

Begin the process of creating Process Safety Analysis for the energy company. Engineer corrections are corrected and retyped. Preliminary report created for final approval from the energy company. The final report must be issued within a ninety day period.

Comply with all OSHA regulations while on-site.

Administrative Assistant

Sherute, LLC/Medical Diagnostic Laboratories, LLC

Webster, TX

March 2006 to June 2013

Started out in this company with Medical Diagnostic Laboratories, LCC, performing general clerical duties to include photocopying, faxing, mail distribution and filing. Coordinates and maintains records for staff office space,

phones. Creates and modifies various documents using Microsoft Office. Arrange weekly employee lunches and organise special events.

In charge of providing professional, efficient, cost-effective service solutions to small and large business clients

throughout the United States. Obtain all building plans to perform custom fit-outs; provide facilities services for office buildings, clinical and research laboratories, warehouses and vacant commercial properties. Provides courier

services to sister company Medical Laboratories, LLC.

Responsible for yearly employee regulation update via PowerPoint presentation, using requirements for HIPAA and OSHA regulations, along with maintaining employees' private and medical personnel records.

HIM Specialist / Transcriptionist

MD Anderson Cancer Center

Houston, TX

June 2002 to June 2006

Responsible for scanning documents coming into the customer service department. Using Electronic Health Record

system charts are scanned into patient accounts. Pull charts that are needed for patient care and research.

In charge of transcribing documents uploaded to the electronic medical records system. Edit all corrections,

including physician dictation, signatures and dates. Contact physician on corrected documents needing review and signature.

Responsible for all outgoing correspondence to patients and physicians on a daily basis in mass quantity.

Maintain 100% compliance with HIPAA Regulations and facility policies and procedures.

EDUCATION

Certificate

PennFoster College

Scranton, PA

2017

ADDITIONAL INFORMATION

Skills

45 WPM typing speed MS Windows proficient

Professional phone etiquette Local/state health laws knowledge

Excellent communication skills Word processing

Database management Accurate and detailed

Articulate and well-spoken Proofreading

Advanced clerical knowledge Independent worker

HIPAA compliance Records management professional

Administrative support specialist HCPCS Coding Guidelines



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