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Manager Office

Texas City, Texas, United States
December 27, 2017

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**** **** ***. ***** ***** City, TX 77590 Home 409-***-**** Cell 409-***-****


A highly motivated credit, A/R, A/P, and collections professional. Very creative and organized, recognized as a detailed-focused individual with an exceptional track record of accurately handling financial reporting in deadline-oriented environments.

Skills Proficiencies

Quarterly reports Budget Preparation Financial Statements

Accounts Payable/Receivable Reconciliation Notary Public Commission


I/C Coating & Finishes, Inc., Texas City, TX Jan 2009 to Oct 2017

Bookkeeper/Office Manager

Record and enter all accounting information into QuickBooks and set-up files. Enter daily accounts payables and receivables. Responsible for making daily deposits. Daily data entry on excel ledgers to ensure accurate job cost. Responsible for processing of payroll and quarterly payroll tax reporting (941, TWC, 940 and sales tax) as well as garnishments, child support deductions. Produce checks for 30-40 employees and subcontractors; year-end reporting/generated W-2’s & 1099’s; maintained several general operating and line of credit bank accounts, daily account balance checks and fund transfers as necessary. Reconcile bank accounts for personal and business accounts. In charge of setting up all new job projects, which include finding hotels for employees; ordering equipment, dumpsters, portapotties, storage containers, etc. to ensure the job is ready to start. Property Management for several of owners personal residential rental properties, involved showing of property, running credit checks; maintenance, evictions, new tenant review, rent rolls, and upkeep of insurances and maintenance for all properties.

J&J Telecommunications, Inc., Texas City, TX May 1999 to Dec 2008

Bookkeeper/Office Manager

Posted to A/R and A/P journals and prepared P&L statements, prepared quarterly payroll tax and sales tax returns. Reconciled monthly bank statements; assisted Certified Public Accountants with tax returns and financial statements; analyzed employee sales, processed payroll time sheets and issued payroll checks; directed all cash activities; prepared year end W-2’s and 1099’s; planned schedules and maintained appointment calendars for entire office staff; processed, placed and expedited purchase requisitions for supplies, equipment and services; carried sole responsibility for all accounting transactions; responsible for all shipping and receiving of telecommunications equipment; maintain daily accounts payable and accounts receivable system. Research and resolve billing and collections disputes.

U.T.M.B.; Galveston, TX Dec 1998 – May 1999

Executive Secretary (Temporary)

Thorough familiarity with UTMB’s spin system to follow up on various accounts and pre-award entries; logged on all new contracts and grants on spin system to coordinate all queries. Enjoyed interacting, verifying and documenting updated status with Private Investigators (PI) as well as

Angelita Garcia Page 2

Sponsors to ensure all contracts are completed. Reviewed and revised contracts, agreement amendments and letters of indemnification of all changes necessary to complete readiness of

clinical studies for signatures and obtain signatures. Involved in the revision of a vital grant to conduct a Multi-center, Clinical Coordinating Network in which data, charts and graphs were taken from various software programs and combined into a whole. Followed up with PI to get budgets, bio-sketches, and summary activity reports. Assisted in Quality Assurance Audit with Research Coordinator to ensure the Statement of Investigators from matched the Curriculum Vitae, placed all documents of Regulatory Binder in date order and briefed all correspondence of anything unusual.

TAD A. NELSON, Attorney at Law, Galveston, TX, July 1998 – Dec 1998

Legal Secretary/Office Manager

Legal responsibilities included preparation and notarization of confidential legal documentation and correspondence related to litigation, merger and acquisitions. Prepared and produced correspondence for clients. Drafted all notices of discovery, judicial subpoena, complaints, and answers to interrogatories. Prepared fee agreements for all new clients. Coordinated appointment calendar and scheduled all court appearances. Notified all clients of court appearances. Assisted in drafting confidential legal documentation. Maintained bookkeeping for special clients. Arranged travel plans for entire office.

JAMES C. BRADY, Attorney at Law, Galveston, TX, May 1995- July 1998

Legal Secretary/ Office Manager

Production of all commercial and residential leases. Preparation of Earnest Money Contracts. Deeds, Promissory Notes, Foreclosures, as well as recordation and notarization of Deeds and subpoenas. Responsible for producing Last Will and Testament. Property accountabilities consist of the management of numerous different properties, maintenance and upkeep, as well as the showing of properties for sale or lease. Utilized outside support of contractors, contract labors, and local municipalities to expedite capital improvements and unimproved properties under development. Administrative strengths in bookkeeping, customer\client correspondence and strong computer proficiency.


Graduated from Texas City High School in 1986; College of the Mainland, Texas City, TX; Fundamentals of Clerical Skills Class; 360 hours hands-on training course in PC computer Operations including: WordPerfect, Microsoft word, Excel, Access, Quicken, Cat 5 Enterprise software, DOS Commands, Business Math, Business English and Introduction Accounting Procedures (Completed May 1991) Accounting 1310 & 2310 (Completed May 1993 & Dec 1993) Fundamentals of Mathematical Sills (Completed in May 1994); Real Estate Law (Completed in July 1996). Jackson Hewitt Income Tax Course (Completed in 1991). Currently enrolled at College of the Mainland for Associate of Applied Science in Business Administration with Emphasis in Accounting.


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