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Administrative Assistant Office

Rowlett, Texas, United States
December 28, 2017

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**** **** *****, *******, ** *5088

(214) ***-****


Executive Assistant accustomed to supporting demanding executives/partners in high profile responsibilities, both personal and professional

Excellent communication and interpersonal skills

Ability to work with minimum supervision, and use personal initiative to complete tasks and responsibilities

Determined and professional, with the ability to work in a team environment

High level of confidentiality and discretion; able to interface with all levels of management and clientele

Technical skills include: Microsoft Office 2016, Timeslips, Time Matters, Pacer, ProDoc, ECF, Internet research, Outlook, Accutrac, GIMP, Constant Contact, ACS and others.

Notary Public State of Texas

Professional Experience

Canyon Creek Presbyterian Church January 2017 - December 2017

Administrative Assistant for two Associate Pastors,

Director of Youth Ministries, Director of Children’s Ministries.

Heavy customer service

Organizational and people skills

Heavy phone contact

Database management

Excel, Outlook, Powerpoint, Publisher, others

Parallel Networks, LLC December 2011 – July 2016

Executive/Personal Assistant/Office Manager/Paralegal to the President

Maintains President's schedule and ensures he is on time to appointments and events.

Regularly check email for tasks.

Sign documents as instructed, scan and return.

Prepares and distributes all correspondence, handles all phone calls, and maintains filing system.

Provides communication to vendors, attorneys on behalf of the CEO.

Prepares expense reports for President for IP matters.

Supports President and his wife in their respective positions (within company and for volunteer positions), with the Epilepsy Foundation. This includes maintaining files and correspondence.

Schedules and coordinates meetings, trips and all travel arrangements necessary.

Coordinates and prepares materials and items for each internal or external meetings.

Receives, sorts and prioritizes incoming mail and files key documents in designated binders/files and updates these binders/files routinely.

Answers the telephone, screens and processes telephone calls effectively, and performs proper selection for putting calls through.

Maintains personal files for CEO.

Oversees office management (includes equipment leases, access to building, liaison to building management) for corporate office.

Works with IT vendor for server maintenance, updates and issues, maintenance of equipment, setting up, new PC’s and laptops.

Maintains some corporate Accounts Payable; and franchise tax reporting.

Acquire W-9 forms from vendors, maintaining payables files, expense reports and petty cash reimbursements.

Ordering all office supplies, including general supplies, office equipment, drinks and kitchen items.

Responsible for opening satellite office in another state, which included new phone service, Internet service, and office equipment, meet with vendors to insure same is completed.

Personal errands, maintenance, projects, and assistance for the CEO and immediate family.

Manages some company banking and expenses as directed.

Pamela A. Moynihan – Page 2

Volunteer Co-Coordinator September 2011- November 2015

Interfaith Hospitality Network (Family Promise of Irving)

Prepare letters, mail outs to promote awareness of assisting homeless families in the area.

Made telephone calls to prospective donors for services, job training, childcare and residential facilities for the homeless.

Stayed overnight at church facilities to assist the families if needed.

Prepared meals for the families.

Compass Psychological Associates November 2007 – August 2011

Office Assistant/Administrative Assistant

Scheduling of patients to ensure proper arrival/departure times (doctor drove to patients).

Answer telephone, screen and process telephone calls effectively.

Prepare billing reports through the Texas Dept. of Family and Protective Services portal.

Transcription of psychological assessment reports.

Proofreading of psychological assessment reports.

Maintain and update medical files of patients.

Maintain patient and client databases.

Emailed finished psychological reports to clients.

Check emails for client requests.

Jordan, Houser & Flournoy January 2006 – November 2007

Legal Assistant/Administrative Assistant to Partner

Answering multi-line phone system and greeting guests and clients, transferring of calls, accepting and delivering packages.

Ordering all office supplies, maintaining office supply room, knowledge and maintenance of all office equipment.

Manage and maintain Executive’s calendars, setting up meetings, conference calls, appointments.

Making business and personal travel arrangements.

Sorting and distribution of mail, copying, filing, faxing and preparing files.

Maintaining Outlook calendars, updating and maintenance of Outlook contact database.

Checking email for tasks.

Assist others as needed.

Gerard Singer Levick (Singer Levick) March 2003 – January 2006

Executive Legal Assistant/Personal Assistant to Partner and Associate

Answering and directing calls.

Greeting clients, transferring of calls inside and outside of office, accepting and delivering packages.

Maintain Executives and Associates calendars, setting up meetings, conference calls, and appointments.

Typing correspondence, maintaining databases and files.

Creating correspondence, spreadsheets, and reports.

Sorting and distribution of mail, copying, filing, and faxing.

Assist others as needed.

Certifications: Legal Assistant Certification 1995 - GPA 3.9; Notary Public License

Education: Kaplan University - AAS Degree Business/Legal 1997 - GPA 3.8

Specialized courses included: Litigation, Law Office Management, and Real Estate


References document July 2017


Practice Manager at Compass Psychological Associates 214-***-****

Pam Moynihan worked for Compass handling transcription and scheduling, as well as some billing and other administrative duties. She was a great asset to us and was very hard to replace. Pam is a very take charge person who requires very little supervision and I came to rely on her. She could handle most aspects of the business and was able to fill in for me during an extensive absence due to illness. I would readily recommend Pam to any prospective employer.

Terry Fokas

President at Parallel Networks, LLC (President) 214-***-****

Can't say enough good things about Pam. Loyal, hard-working and very easy to work with.

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