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Executive Assistant Administrative

Location:
Santa Barbara, California, United States
Salary:
Negotiable
Posted:
December 28, 2017

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RESUME

CATHY ADAMS

805-***-****

OBJECTIVE

Senior Executive Assistant professional prepared to offer years of experience and skills to a company needing a reliable and dedicated employee. Have worked in Legal, Financial, Healthcare and International Real Estate Investments/Management supporting various departments and executives, and challenge is ideal. Prefer full-time direct opportunity but would consider long term temporary position.

WORK HISTORY

Long-Term Temporary Assignments via SB and Ventura County Agencies

Full-Time 4/2017 to Present

Special Events Administrative Assistant for Non-Profit Foundation

Human Resources Assistant for Manufacturing company

Executive Assistant to Director of Development re Major Gifts Programs

Administrative Assistant -- Events Support & Endowments

Legal Secretary to Managing Partner

Administrative Assistant -- Board of Supervisors

Executive Assistant to CEO

CBC Federal Credit Union, Oxnard, CA

Full-Time • 2/2014 to 2/2017

• Heavy Support with C-Level individuals and Managers including document production, scanning and communications with Credit Union Members

• Extensive projects given to me by Chairman of the Board, and attended all Meetings

• Transcription of Minutes from BOD Meetings, Committee Meetings and ELT Meetings

• Gatekeeper to CEO as well as handling confidential matters

• Responsible for Event Planning, be it on-site, off-site or in another city

• Heavy calendaring; and complex travel arrangements

• Voluminous Document Production including Board Packets

• Screened phone calls, mail and emails for CEO

• Processed and reconciled expense reports for C Level individuals as well as Board Members

Office Manager-Executive Assistant to President-CEO

Circle Marketing & Management, Thousand Oaks, CA

Full-Time • 10/2009 to 01/2014

• Import/Export with products to and from Asia, in addition to ownership/management of commercial and residential properties; extensive interaction with Tenants. Processed all requisite paperwork

• Extensive Event Planning for meetings, conferences and trade shows

• Extensive Calendaring and Travel Arrangements / Extensive document production

• Prepared all contracts as well as renewal contracts. Tracked expiration of contracts

• Responsible for Management of Office, including Inventory Control, A/R and A/P and reconciliation of credit card charges

Executive Assistant to CEO (Dr. Angel Iscovich)

Emcare Medical Corp., Santa Barbara, CA

Full-Time • 8/2007 to 10/2009

• Emcare secures contracts at Emergency Rooms in Hospitals and furnishes all ER medical personnel

• Reported to West Coast Division President/CEO (Dr. Angel Iscovich)

• Heavy word processing as well as prioritizing work load

• Responsible for status of contracts with applicable hospitals and managed renewals

• Event Planning for large meetings with physicians from around the country, held at off-site venues

• Managed complex calendars and maintained scheduling for the CEO, including all meetings, webinars and conference calls.

Legal Secretary

Stradling Yocca Carlson & Rauth, Santa Barbara, CA

Full-Time • 5/2005 to 8/2007

Please be advised that Stradling Yocca Law Firm relocated me to Santa Barbara in 2005.

• Processed Venture Capital Financings, IPOs, Public and Private Mergers

• Supported two attorneys

• Heavy transcription and document production

• Arranged couriers, filing and preparation for archiving and scanning

PRIOR TO 5/2005

Legal Secretary: Manatt Phelps; and Valensi Rose Magaram Law Firms, Los Angeles, CA

Full-Time • 1/1997 to 5/2005

EDUCATION

Golden Gate University San Francisco, CA Bachelor's Degree

SKILLS

Microsoft Office: Word, Outlook, Excel; PowerPoint; Acrobat Adobe; Office Management; Basic HR Functions; Heavy Document Production; Complex Calendaring and Travel Arrangements; Marketing; Event Planning; A/R and A/P

EXTENSIVE INTERACTION/PROJECTS WITH BOARD OF DIRECTORS

ATTENDED ALL BOARD AND COMMITTEE MEETINGS

VOLUNTEER ACTIVITIES

* School on Wheels

* Temporary Foster Care "Mom" for Companion Pets



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