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Executive Assistant Personal

Location:
Bronx County, New York, United States
Salary:
70,000
Posted:
December 05, 2017

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Dre’ana T Reuben

ac3low@r.postjobfree.com Cell: (646)***-****

**** ****** *** *** ** Bronx, NY 10457

PROFESSIONAL EXPERIENCE

Robert K. Futterman & Associates LLC November 2017- November 2017

Executive Assistant to CEO & Personal Assistant (Temp Assignment) New York, NY

Schedule and coordinate extensive travel arrangements for the CEO.

Prepare travel documents and update CEO’s chauffeur with itineraries and daily schedule.

Arrange CEO’s lunch and coffee daily.

Order, manage and pick up medications for the CEO.

Organize incoming and outgoing mail.

Schedule and coordinate meetings/conference calls for the CEO.

Log and maintain payments on bills and orders.

Oversee heavy calendar management and scheduling for the CEO.

Assist the Personal Assistant & CEO with general office duties.

Harlem Educational Activities Fund July 2017 – November 2017

Executive Assistant to President/CEO (Temp Assignment) New York, NY

Initial point of contact for the office of the President and managed all administrative duties including but not limited to setting up meetings with government officials and coordinating travel arrangements.

Maintained all personnel data including departmental lists, contact lists, and committee lists.

Allocated all expenses for the President.

Coordinated and catered on-site meetings and events.

Controlled the company’s confidential information.

Chair person for meetings and conference calls for the Board of Directors and Board committees.

Assisted office staff with general administrative duties.

Screened and evaluated resumes for possible candidates and conduct preliminary phone interviews with job candidates.

Paragon Couture Group August 2015 – July 2017

Executive Assistant to CEO / Sales Representative Supervisor New York, NY

Managed contacts, calendar, scheduling, meeting arrangements, preparing meeting minutes, video conference calls for the CEO and Sales Representatives.

Prepared all necessary files and items needed for meetings, conference calls, etc. for the CEO.

Scheduled and coordinated all domestic/international travel arrangements for the CEO and Sales Representatives.

Worked with international clients across multiple time zones.

Prepared travel documents such as visa and repatriation letters.

Oversaw monthly expense reports for accuracy.

Tracked sales and revenue from daily operations and projects.

Involved in the onboarding process for new Sales Representatives.

All States Auto Transport June 2010 – August 2015

Executive Assistant to CEO New York, NY

Sole employee that maintained all daily operational duties including preparation of all documents, book keeping, electronic & paper filing, responding to all emails and scheduling.

Provided administrative support for the owner and served as a personal assistant simultaneously.

Answered a high volume of calls while handling in person inquires and prioritizing appropriately.

Responsible for taking orders and dispatching to respective companies.

Coordinated inventory orders, office supplies, and travel arrangements.

Handled all fund transfers and bank deposits.

SKILLS

MS Word, Excel, PowerPoint, Etapestry, Publisher, and Outlook

EDUCATION

Wings Academy, New York, NY

High School Diploma, 2009



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