Administrative Assistant Executive
Resume:
Deborah Fusco
Lyndhurst, NJ 07071
201-***-**** ******@*******.***
SUMMARY
A highly professional, knowledgeable and experienced Executive Assistant / Senior Administrative Assistant known for providing strategic assistance to Senior Level Management in multiple industries. Acknowledged for highly organized, efficient and precise manner, dedication to confidentiality information, and the ability to thrive in a fast-paced environment.
Areas of Expertise
Coordination of complex Meetings, Conferences, Events, Special Projects - Development of Agendas.
Preparation of Travel Arrangements, expense accounts and Itineraries – International and Domestic.
Heavy Complex Calendar Management for Multiple High-Profile Executives and Professionals.
First Point of Contact for High Level Executives, Significant Volume Inquiries – Clients, Outside Counsel, Business Associates – Problem Resolution, Decision Making on Behalf of Executives, Development of Key Long-Term Relationships.
Prepared Reports, PowerPoint Presentations, Red-Lined Documents – Maintained Excel Spreadsheets and Internal Custom Databases.
EXPERIENCE
KPMG LLP, Montvale, NJ 2014 – Sept. 2017
Senior Administrative Assistant to Executive Director, Corporate Communications
Supported Executive Director and team with special projects for Chairman/CEO’s office.
Managed Chairman/CEO’s and Deputy Chair’s hidden email box for all meeting calendar planners firm-wide, manage nationwide video broadcasts and questions from firm-wide Partners, coordinate and confirm all details including attendees, conference room, video/conference details, IT support, security badges, catering, agendas, typing and circulating meeting notes, and following up on deliverables. Responsible and managed mass personalized emails for Chairman/CEO office.
Supported Executive Director and Events and Meetings with firm-wide Partners’ and International Partners’ Meetings held annually in Orlando, FL. Serve as project coordinator with outside vendors and internal Events and Meeting staff from beginning to end including the tracking of all invoices for meeting budgets. Manage Firm-Wide Partner mailbox with all inquiries from firm-wide Partners pertaining to annual meetings.
Provided back-up coverage to the Chief Communications Officer and area administrative assistants.
Responsible for messages distributed to Partners firm wide on behalf of Communications and Human Resources.
Facilitated weekly team meeting report with all projects in process and completed on SharePoint.
Managed heavy calendar management.
Arranged travel domestic and international; processed extensive expenses.
Managed and process coded invoices for department with tracking and reporting.
Maintained and updated department contact lists.
Responsible for new hires set up of computer, phones and supplies.
Order supplies for department.
PRUDENTIAL FINANCIAL, INC., Madison, NJ 2013 – 2014
Executive Legal Assistant to Chief US Counsel of Americas and Vice President-Corporate Counsel
Supported principals with all administrative assignments, encompassing time sheets, status reports,
international and domestic travel and expense reports, agendas, complex calendar management.
Back-up coverage for the Chief Legal Officer and paralegals.
Processed Certificate of Secretary and Conflict Waivers for outside counsel.
Tracked CLE credits for attorneys.
Processed billing on TyMetrix 360 and paper billing for outside counsel and CT Corporation.
Notarized all documents processed for principals and outside counsel.
Archived documents connected to real estate closings using Documentum version 5.0.
Assisted records coordinator with document retention.
Deborah Fusco Page Two
UNILEVER USA, INC., Englewood Cliffs, NJ 2011 – 2012
Senior Legal Coordinator supporting two Deputy General Counsels and one Assistant General Counsel
Reviewed complaints received from CT Corporation and County Court House into Serengeti Database for litigation processing pertaining to (employment, personal injury, product liability matters).
Processed settlements and wire transfers for payments for outside counsel billing.
Assisted Paralegal with preparation of litigation documents.
Maintained and tracked antitrust classes and CLE credits for attorneys.
Coordinated and monitored confidential matters with attorneys.
Processed invoices for timely payment and tracked payments.
BAYER HEALTHCARE PHARMACEUTICALS, Wayne, NJ 2008 – 2010
Senior Legal Administrative Assistant to 2 Senior Legal Counsels, Legal and Patent Department
Coordinated and prepared all requests for various types of legal agreements, in particular Master, Consultation, Service Agreements, Confidentially Agreements, Statements of Work and Amendments for various Business Units.
Red lined documents for review.
Scanned all fully executed documents into Legal Doc database.
Processed subpoenas for main headquarters.
Heavy calendar management and travel expenses.
UBS FINANCIAL SERVICES INC. 1999 – 2008
Executive Assistant, Legal Real Estate Department (2006 – 2008)
Weehawken, NJ
Provided administrative support to Executive Director, Senior Attorney, Junior Attorney and Senior Paralegal with leased locations and open legal matters.
Processed letters and memorandums, prepared presentations, edited contracts and red lined documents.
Distributed Estoppel Certificates for space leased throughout the United States.
Performed extensive follow-up on legal documents sent out to landlords or outside counsel.
Maintained in-house legal database tracking all open matters and producing reports.
Processed outside counsel billing for payment and legal accounting.
Maintained high-volume hardcopy and electronic filing system.
Senior Administrative Assistant, CEFS Information Service Division (2006 – 1999)
Secaucus, NJ
Provided administrative support to Executive Director and direct reports / staff of 80.
Assisted Legal and HR Departments pertaining to visas and immigration for processing employees.
Compiled regulatory information pertaining to quarterly compliance standards.
Processed Human Resources paperwork for new hires, terminations, transfers and disability.
Handled logistics for IT organization with new arrivals, pagers, computer set-up, phones.
Managed staff attendance and payroll distribution.
Ordered departmental equipment, software and supplies.
EDUCATION
AAS, Paralegal Studies, Bergen Community College, Paramus, NJ
ABA Approved Paralegal Program
SKILLS
Microsoft Office Word / Excel / PowerPoint / Lync / One Note/ SharePoint / Photo Shop
Extensive Use of Outlook and Lotus Notes
Concur Travel, SYNC and Ariba systems
Intermediate Level of Westlaw and Lexis Nexis
Documentum version 5.0
Serengeti Billing Database
TyMetrix 360 Billing Database
Notary for the State of New Jersey
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