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Office Manager

Cairo, Cairo Governorate, Egypt
December 02, 2017

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Personal Details

Name : Ahmed Saeed Abd El Fatah Abd El Hamed

Gender : Male

Nationality : Egyptian

Date of birth : 10/09/1986.

Marital status : Married

Military status : Exempted

Mobile phone : +201*********



Major : B. SC of Foreign Trade

Grade of Good

University : Helwan University.

Graduation year : 2008.

Language Proficiency

Arabic – Native Language.

English – Fluent.

Work experience

1-Working at Orkin Egypt Group Company as Office Manager “June 2017 till Now” (Egypt).

Monitor all leaves (Annual Vacations, Sick Leaves, emergency Leaves, Unpaid Leave, Etc.) ensuring that relevant policies are adhere to.

Issuing Personnel reports required for tracking employees records.

Update and maintain Office policies & procedures.

Maintain Personal files for all staff.

Act as the point of contact between departments.

Manage and maintain CEO calendar including scheduling appointments, flights, hotel reservation.

Develop and maintain Filling system.

Provide administrative support to CEO.

Provide advices and information for management and employees on personnel policies.

Monitor and manage expenses within the allotted budget.

Answer and route phone calls and take messages.

Organize trainings, client meetings, team meetings and events as needed.

Order Office Supplies and research new deals & Suppliers.

2-Working at Abdul Ali Al-Ajmi Company as Office Manager “2013 till April 2017” (Saudi Arabia).

Provides administrative support and perform numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests.

Prepare the daily activity and important documents to be signed by the boss.

Prepare agenda and collect materials for meetings, speeches, and conferences.

Determine matters of top priority and handle accordingly.

Maintain hard copy and electronic filing system.

Prepares reports by collecting and analyzing information.

Make an arrangement to attend exhibitions, conferences and seminars inside or outside Kingdom Of Saudi Arabia.

Follow-up the tender’s advertisements on newspapers and various websites and take the necessary action to purchase it upon the senior management instructions.

Prepare the required documents to be submitted for the bidder & follow-up with technical department until the submission deadline.

Prepare the necessary documents for the prequalification of the company at the different ministries.

Arrange Collection of all tender documents (pre-tender and submission).

Issue weekly report of all tender closing dates to relevant teams in the business.

Collation of all the required information & Follow-up with all departments forming part of tender team to ensure timely submission of information required.

Direct and following up the company representatives at different ministries and organizations to ensure that all the company correspondence had done correctly.

Reviewing resumes and applications.

Conducting first round of telephonic interview for the candidates to schedule interviews.

3-Working at Cairo Poultry Company as Executive Secretary (Americana Group). “2010 till 2013”.

Provide personal administrative support to the Operation Manager.

Prepare and review operational reports and schedules to ensure accuracy and efficiency.

Coordinate work flow and Keep projects on schedule.

Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.

Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.

Support staff in assigned project based work.

Make arrangements for meetings, Take minutes of meeting, and put the taken decision into an action plan.

Relieve management of administrative detail.

Make and present presentations or proposals.

Contacting with employees and follow up with them to get all the needed data.

4-Working at Sunrise Hotel at Sharm EL Sheikh as Admin Assistant “Income Department” “2009 till 2010”.

Answer customers' questions, and provide information on procedures or policies.

Count money in cash drawers at the beginning of shifts to ensure that amounts are correct and that there is adequate change.

Compute and record totals of transactions.

Receive payment by cash, check, credit cards, vouchers

Sell tickets and other items to customers.

Checking for the price of products and checking for any discounts or offers.

Courses and Certificates

1.Personnel workshop “Labor & Insurance Law “.

2.Payroll Workshop.

3.Social Insurance Workshop.

4.International Commercial Terms (Fob, CIF,) & Shipping abbreviations.

5.Documentary Credit (LC, LG).

6.Microsoft office 2016 (MS word, data base, spread sheet, presentation, outlook).

7.Qualified Accountant Diploma AT Highly Professional Accountant which included :

Financial accounting

Cost accounting

Basic of taxation

Computerized accounting (Excel & Peachtree)

Soft skills

International business correspondence.

Personal Skills

Excellent in using excel especially in accounting.

Have the ability to travel and identify new business opportunities.

Vast experience in working under pressure.

Excellent problem solving capabilities.

Good team worker.

Adapting to changing situations.

Flexible about working overtime.


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