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Executive Administrative Assistant

North Andover, Massachusetts, 01845, United States
November 30, 2017

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Theresa Kamberalis

North Andover, MA ***** * 978-***-**** *

Administrative Assistant/Office Coordinator


Administrative Support Professional experienced working in a fast-paced environment which demands strong organizational and interpersonal skills. Highly ethical and discreet; committed to providing mature judgment.

Core Competencies

Project management and problem solving skills

Meticulous attention to detail

Resourceful and confident

Proficient in MS Office Suite

Effectively prioritize, change direction, and multi-task

Detail orientated

Current Digital Skills

Professional Experience

Instradent (Straumann), Andover, MA

Executive Assistant/Office Manager, Dec 2015 – March 2017

Coordinate and process all travel requests/expenses for SVP and GM using CONCUR

Manage SVP’s email/calendar, ensuring timely responses and tracking action items

Create and execute all Purchase Req’s in SAP

Manage special projects as needed, collaborating with various staff and departmental functions

Coordinate/manage/execute company events

Support sales team in the field and remote

Maintain and Implement policies, rules and procedures

Process and track all invoice payments via check requests maintaining accurate/up to date records

Work with Marketing Manager assisting in various marketing programs such as: email blasts, website advertising, social media and traditional marketing activities

Manage multiple calendars; avoiding conflicts and tracking deadlines

Negotiation and coordination of program venues, AV, catering, supplies and travel logistics

Coordinate new sales rep training

Compile emails and other correspondence as needed

Act as liaison between Management, HR, Finance, Accounts Payable/Receivable ensuring proficiency

Deltek, Woburn, MA

Executive Assistant/Office Manager, March 2012 – Apr 2015

Support EVP/GM, VP Sales, and sales organization

Prepare and edit EVP's correspondence for accuracy and grammar

Monitor emails; responding to urgent requests

Heavy calendar/travel management in various time zones

Schedule WEBEX and Videoconference sessions

Establish rapport with Executive’s direct reports in Amsterdam, Norway, Sweden and UK; assisting in travel/meetings/expenses

Process vendor and building management requests, acting as first priority responder for emergency situations

POC for visitors/guests, office maintenance/supplies

Establish maintenance contracts for IT equipment / tracking inventory

Collaborate with other EAs, HR and finance to discuss special projects, events, and calendar conflicts

Represent EVP's social media accounts: LinkedIn and Twitter – ensuring both are active on a daily basis

Process I9’s, badges, space, phone and interviews for new hires

Coordinate office events: employee appreciation, holiday and summer celebrations, end of quarter lunches, etc.

Using PeopleFluent Performance Management, compile appraisals for executives review

Research and budget off-site quarterly sales meetings

Conduct and own any ad-hoc special projects

Theresa Kamberalis

North Andover, MA 01845 * 978-***-**** *

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Professional Experience (cont’d)

Avnet Electronics, North Reading, MA

Executive Assistant, Apr 2008 – March 2012

Manage EVP, Director and sales team in a Global environment / coordinating executive travel/schedules

Coordinate heavy and last minute travel

Produce Business Metrics for sales team reflecting sales $, revenue, account base using 'Business Objects Reporting’

System tracking of new leads using Salesforce and Lead411

Instrumental in growing the sales team across the country; facilitated on-boarding, HR requirements, new data setups

Compile PowerPoint presentations for executive meetings

Provide market research to sales team for new business development using Hoovers database

Strong written, verbal, analytical and time management skills

Feeley & Driscoll, Boston, MA

Executive Assistant, June 2005 – Apr 2008

Manage Director of Construction Services and Tax Partner with calendar and heavy travel arrangements

Participate in monthly industry meetings compiling minutes

Formatted and edited various documents from draft to client ready format using Excel and PowerPoint

Completion of client engagement letters for extreme accuracy

Pro-actively track sales leads, referrals - updating Excel spreadsheet

Daily dictation via cassettes consisting of financial data and minutes from meetings

Effectively interact with clients, legal firms, and business partners



Associates Degree: Business Administration

Professional Development – Fred Pryor Seminars

‘Managing your Environment’

‘Excel – Basic and Intermediate’

‘Organization Skills’

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