Theresa Kamberalis
North Andover, MA ***** * 978-***-**** * ac3jp5@r.postjobfree.com
Administrative Assistant/Office Coordinator
Summary
Administrative Support Professional experienced working in a fast-paced environment which demands strong organizational and interpersonal skills. Highly ethical and discreet; committed to providing mature judgment.
Core Competencies
Project management and problem solving skills
Meticulous attention to detail
Resourceful and confident
Proficient in MS Office Suite
Effectively prioritize, change direction, and multi-task
Detail orientated
Current Digital Skills
Professional Experience
Instradent (Straumann), Andover, MA
Executive Assistant/Office Manager, Dec 2015 – March 2017
Coordinate and process all travel requests/expenses for SVP and GM using CONCUR
Manage SVP’s email/calendar, ensuring timely responses and tracking action items
Create and execute all Purchase Req’s in SAP
Manage special projects as needed, collaborating with various staff and departmental functions
Coordinate/manage/execute company events
Support sales team in the field and remote
Maintain and Implement policies, rules and procedures
Process and track all invoice payments via check requests maintaining accurate/up to date records
Work with Marketing Manager assisting in various marketing programs such as: email blasts, website advertising, social media and traditional marketing activities
Manage multiple calendars; avoiding conflicts and tracking deadlines
Negotiation and coordination of program venues, AV, catering, supplies and travel logistics
Coordinate new sales rep training
Compile emails and other correspondence as needed
Act as liaison between Management, HR, Finance, Accounts Payable/Receivable ensuring proficiency
Deltek, Woburn, MA
Executive Assistant/Office Manager, March 2012 – Apr 2015
Support EVP/GM, VP Sales, and sales organization
Prepare and edit EVP's correspondence for accuracy and grammar
Monitor emails; responding to urgent requests
Heavy calendar/travel management in various time zones
Schedule WEBEX and Videoconference sessions
Establish rapport with Executive’s direct reports in Amsterdam, Norway, Sweden and UK; assisting in travel/meetings/expenses
Process vendor and building management requests, acting as first priority responder for emergency situations
POC for visitors/guests, office maintenance/supplies
Establish maintenance contracts for IT equipment / tracking inventory
Collaborate with other EAs, HR and finance to discuss special projects, events, and calendar conflicts
Represent EVP's social media accounts: LinkedIn and Twitter – ensuring both are active on a daily basis
Process I9’s, badges, space, phone and interviews for new hires
Coordinate office events: employee appreciation, holiday and summer celebrations, end of quarter lunches, etc.
Using PeopleFluent Performance Management, compile appraisals for executives review
Research and budget off-site quarterly sales meetings
Conduct and own any ad-hoc special projects
Theresa Kamberalis
North Andover, MA 01845 * 978-***-**** * ac3jp5@r.postjobfree.com
Page 2
Professional Experience (cont’d)
Avnet Electronics, North Reading, MA
Executive Assistant, Apr 2008 – March 2012
Manage EVP, Director and sales team in a Global environment / coordinating executive travel/schedules
Coordinate heavy and last minute travel
Produce Business Metrics for sales team reflecting sales $, revenue, account base using 'Business Objects Reporting’
System tracking of new leads using Salesforce and Lead411
Instrumental in growing the sales team across the country; facilitated on-boarding, HR requirements, new data setups
Compile PowerPoint presentations for executive meetings
Provide market research to sales team for new business development using Hoovers database
Strong written, verbal, analytical and time management skills
Feeley & Driscoll, Boston, MA
Executive Assistant, June 2005 – Apr 2008
Manage Director of Construction Services and Tax Partner with calendar and heavy travel arrangements
Participate in monthly industry meetings compiling minutes
Formatted and edited various documents from draft to client ready format using Excel and PowerPoint
Completion of client engagement letters for extreme accuracy
Pro-actively track sales leads, referrals - updating Excel spreadsheet
Daily dictation via cassettes consisting of financial data and minutes from meetings
Effectively interact with clients, legal firms, and business partners
Education
NORTHERN ESSEX COLLEGE, Haverhill, MA
Associates Degree: Business Administration
Professional Development – Fred Pryor Seminars
‘Managing your Environment’
‘Excel – Basic and Intermediate’
‘Organization Skills’