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Administrative Assistant Microsoft Office

Hayward, California, United States
November 29, 2017

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Cynthia Reese


Work Experience

Legal Administrative Assistant – 2015 – Present

(Legal Ease LLC, San Jose, CA)

• Broad range of executive and legal support skills and abilities including but not limited to: provide comprehensive administrative support; initiate, draft, edit and finalize correspondence, reports, and other materials as requested; bring items that need immediate attention to the forefront and follow-up on status of open action items; prepare engagement letters, open and maintain client files; process, review and edit client bills; maintain systematic follow-up systems to ensure that deadlines are met and that information or material from other offices is received on a timely basis; and calendaring. Redlining documents.

• Perform general word processing, including creating, editing and proofreading practice-specific legal documents, forms, reports, and correspondence, ensuring accuracy and completeness.

• Coordinate heavy travel arrangements, schedule meetings, and prepare expense reimbursements. Keller Williams – Fremont, CA 2009 – 2015

Administrative Assistant

• Assured compliance to all local, state and federal laws as well as client's established policies and procedures. Coordinated closing with clients and title companies.

• Assisted with the printing and review of executed legal contract packages.

• Legal document processing, answering phones, arranging meetings, and conferences; monitoring incoming mail, faxes, and e-mails; filing and other administrative duties as assigned. Wilson Sonsini Goodrich & Rosati – Palo Alto, CA 2008 – 2009 Corporate Legal Assistant

• Provided high quality secretarial, word processing and administrative support to based Equity Partners, Visiting Attorneys and Associate teams.

• Performed day-to-day administrative tasks including but not limited to photocopying, printing, preparing letters, notes, documents, etc. Audit letters, red-lining documents, file transfers.

• Coordinated and scheduled attorney diaries and calendars booking appointments, hotels, travel arrangements, lunches etc.; follow up and set reminders to assist attorneys with prompt attendance. Patent Prosecution Legal Assistant/Paralegal 2006-2008

(Rigel Pharmaceuticals, Novartis)

• Assisted in-house attorneys by filing patents with the USPTO.

• Corresponded with outside counsel.


Proficient in Adobe Acrobat Pro, Microsoft Office Suite. Also, proficient in Lecorprio, CPI, PATTSY, DTE, ProLaw, Carpe Diem, Time Slips, iManage, Worksite, DeskSite, FileSite, Concur, Share Point, 3E, and Chrome River. Type 70 WPM. Education

Ohlone College – Fremont, CA

West Valley College – Saratoga, CA

Phillips Jr. College – Campbell, CA (Certificate of Completion) Court Reporting California State University, East Bay – Hayward, CA (Paralegal Courses)

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