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Manager Document Control

Location:
Alexandria, Alexandria Governorate, Egypt
Posted:
November 28, 2017

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Resume:

Dear,

I am writing in response to your advertisement.

As you will see from my resume I have around ten years in a multinational organizations are a good match for the position you are now trying to fill.

I have been involved in the real estate, construction management, tourism & contracting with many administrative duties for most of my career in a massive projects like (Burj Khalifa, Marassi, Uptown Cairo, Cairo Festival City, Hacienda Bay, KidZania & Mountain View Projects), so I have a good understanding of the sector I would be working in. Br

Mahmoud

Curriculum Vitae

PERSONAL DATA

Date of birth

City of birth

Nationality

Marital status

Military status

: 21st June 1982

: Cairo

: Egyptian

: Married

: Exempted

CONTACT INFORMATION

Home address

Mobile No.

Email

: 4 Elkods Elshareef Street, El Nozha El Gedida, Heliopolis, Cairo, Egypt

: 002-****-**-** 286 - 002-****-**-** 003

: ac3ily@r.postjobfree.com

EDUCATION

First University Degree

University

Faculty

Graduation year

Major

: B.SC in Commerce

: Ain Shams University, Cairo-Egypt

: Faculty Of Commerce

: May,2005

: Accounting

SPOKEN LANGUAGES

Arabic

English

: Mother Tongue

: Excellent

COMPUTER SKILLS

1

Mahmoud Ahmed Abdel Gawad

Course Work:

-Team Development Programs in Dubai UAE – By ABAMI

-Understanding Team and Group Dynamics Exercices & Workshop in Hatta Oman – By ABAMI

Software / Applications: Macromedia Flash, Adobe Photoshop, Microsoft PowerPoint, Excel, Word & Access.

DC Applications: Sharepoint, Construct Ware (Web based) & Aconex. Operating Systems: Linux, Mac OSX, MSDOS,Windows 2000, XP, Vista, Win 7,8 & 10. Job Title : Document Control & Records Management

Manager

Company : Wadi Degla Holding

From : June 2016 – Till Now

Job description : Leads / Coordinates a team of Document Controllers

Sets up the Document Control system (procedures, processes, templates, applications, etc.) Runs & administrates the Document Control system for a project or department

First line of contact in the case of an escalation of a Document Control related issue

Gate keeper of the Document Control rules and procedures Clarification, arbitration, technical authority role regarding Document Control issues Manages documents (internal & external) Checks compliance and quality of documents

Maintains a list (register) & files documents

Distributes documents to relevant people

Liaises with Client / Contractor / Subcontractor

Reports on the progress of documents

Excellent Skills at

11th Job

Company

From

Line Manager

Job description

: Document Control - Administration

: Executive Director

Managing the day to day operational functions of the office by directing all the operational aspects.

Managing projects and conducting research

Provide administrative and clerical support,

Schedule meetings and arrange conference rooms.

Manage travel and schedule, Maintain an adequate inventory of office supplies. Manage relationships with vendors, service providers, landlord, etc.. ensuring that all items are invoiced and paid on time. Handle information requests.

Maintain a safe and secure working environment

Arrange for outgoing mail and packages to be picked up. Prepare statistical reports.

Manage spreadsheets & prepare correspondence and stuff mail into envelopes. Ensure protection and security of files and records Prepare confidential and sensitive documents.

Coordinates office management activities.

Responsible for the general maintenance of the facility. Ensure that all security procedures are strictly followed

Determine matters of top priority and handle accordingly. Prepare agenda for meetings.

Helps prepare office budget & Plans events.

Maintain office procedures.

Coordinate travel arrangements; prepares itineraries; prepares, Maintain staff schedules to provide adequate coverage at all times. Compiles and maintains travel vouchers and records. Responsible about the Operation of the office equipment, such as photocopy machine and scanner.

Relay directives, instructions and assignment to executives. Direct the general public to the appropriate staff member. Maintain hard copy and electronic filing system.

Sign for DHL/Fedex packages.

Document Control Technical Supervisor

Developing the Document Control plans and policies in conjunction with the company’s overall development plan

Responsible for multiple projects with staff performing daily functions. As Document Control Technical Supervisor, I am responsible for establishing the protocols and processes, implementing them, providing training and overseeing that everything is in order on each project. This could also include procuring an EDMS, initial setup, training and maintiaining for the duration of its use. As a Document Control Technical Supervisor I provide QA/QC on the administrative tasks being performed by others.

: GM Office Manag

June 2016

er/Document Control Technical Supervisor

: Constec Egypt.

: May 2015 –

WORK EXPERIENCE .

10th Job

Company

From

Line Manager

Job description

9th Job

Job description

Projects

Line Manager

8th Job Title

Company

Project

From

Line Manager

Job description

: Document Control Section Head

: Mountain View - DMG – Dar Al Mimar Group

: October 2013 – May 2015

: Real Estate Development Director

: Develop, & maintain department's documents in a systematic manner such as Document Database information, Library of documentations, document management system, Handeling the Department's Material Requisition Procedures & filing systems, Audit Report tracking & distribution system, Creating profissional filing systems, various template forms, Work authorization creation.

- Implementing and maintaining the Document Control manual to ensure the latest updates and guidelines are accurately reflected.

- Responsible for managing company contracts & confidential documents while also ensuring their accuracy, quality and integrity with the company standards & manual also Is responsible for assuring compliance with ISO 9001 for all the company documentations.

- Taking the lead in document control training for all the staff, also implementation, assessment and improvements for develops Document Control staff involved in the preparation, documentation and dissemination of controlled documents in accordance with ISO 9001 document manage- ment procedures.

-Manages the Bi-weekly meeting for document control staff to ensure effective implementation of the EDMS & the internal procedures.

: Transferred to Mivan Limited International as per the senior Management request as a Document Control Team Leader.

: Setting up, designing and administering the documentation system in all Mivan’s Projects

: Oriana Villas, NW Apartments, Business Parks(A&B) P&G H.O Fit-Out, ExxonMobil H.O Renovation, British Gas Fit- Out, Oriana Villas Fit-Out & Kidzania.

: Jim Herbison(Senior Projects Manager) Oriana Villas, NW Apartments Paul Bennett (Project Manager) Business Parks(A&B) Stephen Cannon (Project Manager) Kidzania

: Senior Document Controller

: Haired by Al-Futtaim Real Estate (AFRRD) in CFC Project Assigned to work with Mivan Consulting Management (From 1 Sep Mivan become a contractor in CFC)

: Cairo festival city- New Cairo-

: February 2010 – till July (Then Transferred to Mivan)

: Lesley Honeywell (Senior Office Manager)

: Handling & checking all kinds of corresponds between the contractors and the supervision, distribute it according to the field of specialization, making the approval procedures & carrying out the Mivan’s filling system (Hard copy & electronic filing system)Train the staff on document control processes and procedures.

7th Job Title

Company

Project

From

Job description

6 th Job Title

Company

Project

Accommodation

From

Line Manager

Job description

: Senior Document Controller

: United Construction Company (UCC)

(Co-ownership between Palm Hills&Hassan Allam Sons)

: Village Commercial Mall-in front of AUC-New Cairo-

: April 2009 – January 2010

: Controlling and Handling all kinds of Documents in Project

(Transmittals –Submittals-inspection requests – RFI - etc Preparing reports about the Submittals status. Computer Data Controlling by recording all kind of Documents in internal logs for easy tracking (Rfi- Submittals-Inspections log Etc.)

Making easy system for the scanned Documents by excel on the server with easy accessible way to documents by the server users. Making filing system for documents & files, and making all its arrange.

: Document Controller & Safe Accountant.

: Turner Construction international

(Emaar Projects Manager)

: Marassi Resort-Sidi Abdel Rahman-North Coast-Egypt

: Chalet in Marina - North Coast-Egypt

: March 2008 – April 2009

: Ron Mallare (Marassi Project Director)

: Controlling and Handling all kinds of Documents in Project (Transmittals –Submittals-inspection requests daily reports. etc Receive and distribute documents according to Contract Documents circulation and making the approvals procedure for

(RFI- Submittals- Inspections...etc.). After liaison with the construction Managers for each package.

Preparing reports about the Submittals status. Computer Data Controlling by recording all kind of Documents in internal logs for easy tracking (RFI- Submittals-Inspections log Etc.)

Making easy system for the scanned Documents by excel on the server with easy accessible way to documents by the server users. Making filing system for documents & files, and making all its arrange.

Accountant: The Senior management used my educational background as Accountant for:

Handling all the expenses and payments in the site. Handling all the Payments & time sheet Auditor.

Cooperate with Head office in Cairo by preparing Regularly expenses and payments statements.

Sending every week the check's request to the head Office. Withdraw from the bank.

Preparing the Monthly expenses report to the Project Manager.

5th Job Title

Company

Accommodation

From

Job description

4th Job Title

Company

From

Job description

3rd Job Title

Company

From

Job description

2nd Job Title

Employer

From

1st Job Title

Company

From

Job description

Years of experience

Availability

Job field

Career objective

: Sales Accountant

: T.E.Z tour international - Red Sea- Hurghada

: Beach Albatros Hotel Resort

: November 2006 – March 2008

: Organize and maintain the required financial records, billing clients, paying invoices.

Payable transactions such as review P.O’s, review supplier’s invoices and ensure the completeness of supporting documents. Administrative duties such as (prepare transfers, prepare mobile lines monthly report)

Banking operations, filing and producing financial reports for management.

Paying and Maintain the monthly governmental bills. Suggest ways to reduce costs, enhance revenues and improve profits.

Guide accounting clerical staff by coordinating activities and answering questions.

Develop, implement, modify documents, and document recordkeeping and accounting systems, making use of current computer technology by creating electronic system contain all the daly safes and periodically issued reports for the CFO.

: Showroom Manager

: Sky Soft ( sok el3ssr brands )

: August 2006 – October 2006

: Ensures availability of merchandise and services by maintaining inventories.

Dealing with customer service issues such as queries and complaints What i liked a lot of this job that there’s always different people coming through the door, different projects and different challenges.

: Accountant (Stores)

: Modern Pac (factory) – 6th of October city

: December 2005 – June 2006

: Stores Accountant,test committee,supervision on Production process

: Branch Manager & Office Manager

: Dr-Abd el rahman Office for Conferences organizing

: February 2003 – 2004

: Customer Service

: Mini kids (Toys & entertainment store)- El Zamalek

: June 2002 – 2003

: Coordinator & supervisor

: 12 years

: I' am able to start work after 1 Month from

Announcement full Time in or out Cairo

: Accounting-Document Control-Administration

: Seeking a position where my academic background

Experience and skills could be utilized and developed Personal advantages

: Setting up, designing and administering the documentation system, experience in a multicultural environment, excellent communication skills and excellent time management. Working under pressure with very limited supervision, working independently & as an effective team member, able to manage multiple projects & tasks

Coaching & mentoring skills, customer relationship handling skills, Negotiation & argumentation skills, project management skills In addition to all of the above I can coach, transferring Knowledge, develop and supervise the work of junior subordinates, training the new employees to quickly integrate them into the department’s workflow, ability to work in a fast paced environment. From other hand, I have passion with an experience of the ability in learning new skills.

References are Available upon Request



Contact this candidate