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Accounts Payable Accounting

Location:
Canada
Salary:
50000
Posted:
November 28, 2017

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Remilyn H. Monleon

*** ***** ****** *******, ** Residence Tel # 416-***-**** ac3iil@r.postjobfree.com

PROFILE

An accomplished accounting professional with a track record of identifying opportunities for cost savings and implementing controls and methodologies that lead to profit improvement. Known for excellent leadership, organizational, interpersonal, and time management skills. Ability to analyze transaction structures to improve operational processes leading to creativity, efficiency, productivity and excellence. A supervisor who builds high performing teams, achieved through effective coaching, mentoring, motivating and improving staff morale. Recognized for achievements in the following areas:

Bookkeeping, Accounting and Payroll

Supervisory Management

Accounts reconciliations and analysis

Spreadsheet development

Budget planning and forecasting

Financial Reporting

Cash and Bank Management

Customer Relations and Vendor Management

System conversion and implementation

WORK EXPERIENCE

GWL REALTY ADVISORS INC. DECEMBER 2016 – OCTOBER 2017

Wholly owned subsidiary of GWL Assurance Company. A leading Canadian real estate investment advisor.

Property Administrator (10-months Maternity Leave Contract – Dean Group)

Received and processed on a weekly basis invoices (such as Recoverable and Non-recoverable operating general expenses (Office, Retail & Residential), capital projects and landlords work and tenant’s chargeback with purchase order using Angus Anywhere system with accuracy and submitted for approval to the Senior Property Manager.

Processed on a monthly basis the Senior Property Manager expense reports and credit card expense claims with supporting documentations. Set-up, photocopied and filed invoices processed

Updated and monitored the purchase order system and A/P tracking sheet for on-going (Standing orders) and non-purchase orders and contracts are conducted effectively.

Administered the project contract documentations (i.e. Contract Abstract & Approval Form, CCDC 2, Statutory Declaration, Certificate of Insurance, WSIB and Letter of release payment from consultant). Reconciled project accounts (WIP and Holdbacks) from the sub-ledger to the general Ledger accounts and vendor statements using Yardi (CTI) accounting database and follow-up outstanding invoices. Replenished monthly petty cash of the Senior Property Manager.

Prepared monthly general operating and capital projects accrual expenses and provided actual variance analysis (Monthly, YTD and forecast) from consolidated report for each project using Prospector Report. Assisted the Senior Property Management with the annual budget planning and preparation. Monitored cost control projects and required reconciliations that aligned with the budget. Collaborated with the Technical Manager on WIP capital, major repairs and landlord’s work.

Other General Office duties – Performed various functions. Participated in weekly meetings. Assisted occasionally with rotational Reception relief (i.e. answering and paging calls, process requested purchase and work orders and work permits, open, distribute and courier mails).

Maintained professional working relationship with vendors, tenants, building security, cleaners and various contractors to ensure smooth operations of the property.

QUARK EXPEDITIONS INC. OCTOBER 2016 – NOVEMBER 2016

USA based company, operates as a subsidiary of UIT Travel PLC. A leader in polar cruising since 1991.

Accounts Payable (1 -months Contract – Pro-Count Staffing)

Received invoices in different currencies. Processed invoice payments, seasonal staff and commission payments: Wire transfer (ie Usd, Cdn, Aud, Euro, GBP & Etc) and Usd and Cdn cheque payments on a weekly basis using Quickbooks 16.0 accounting database.

Processed employees expense reports submitted through “Expensify” system, reconciled employees credit cards expense claims and passengers refund using “Softrip” system and petty cash reimbursement and replenishment. Performed journal entries.

Reconciled vendor statements and follow-up outstanding invoices for payment processing.

Prepared monthly accrual expenses. Set-up and filed paid invoices and expense claims. Mailed cheques.

BROOKFIELD GLOBAL RELOCATION SERVICE INC. MARCH 2015 – JUNE 2016

A trusted leader for the design and management of domestic and international relocation and assignment services on behalf of clients’ transferees.

Expense Tracker-Internal Auditor (15-months Contract – Accounting Advantage)

Received scanned expense claims submitted by Brookfield Relocation Consultants from client’s transferees/employees for processing by reviewing approvals, supporting documents, applying the GL accounts with emphasis on taxes (GST,PST, QST & HST), inputting and posting within 5 business days as established by the service level agreement between Brookfield Relocation Service and clients by using Citrix Xen-IZONE accounting database and submit audited expense claims to the team leader for approval.

Ensure familiarity with client’s expense reimbursement polices and procedures.

Budget reconciliation against the actual expenditures using Enterprise reporting database system for completeness and accuracy of the transferee’s budget status and payout request on a timely manner.

Communicated and collaborated with the Relocation Consultants and our team new client policies and updates in order to streamline audit process.

Scanned audited completed expense claims and mailed some original documents for clients payment processing.

METRO TORONTO CONVENTION CENTRE CORP. NOVEMBER 2014 – JANUARY 2015

A convention complex located in downtown Toronto. An independent agency of the Government of Ontario.

Accounts Payable Clerk (2-months Contract)

Processed over 200 A/P food, non-food and corporate credit card invoices with purchase orders submitted by the Receiving Dept. with approvals for verification, coding the G/L accounts, inputting by batch, posting and generating and distributing cheque payments on a weekly basis by using EBMS 19.4 accounting database.

Set-up new vendor into the system.

A/P vendor statements reconciliations and set-up and file paid invoices.

EHEALTH ONTARIO MARCH 2014 – September 2014

Established by the provincial government as an independent agency of the Ontario Ministry of Health and Long-Term Care. Enables physicians and health care providers establish and maintain secure and private” Electronic Health Records-EHRs for their patients’ medical records.

Accounts Payable Specialist (6-months Contract – Randstad)

Responsible for vendor’s maintenance and review expense claims for accuracy.

Processed A/P Vendor Maintenance from Procurement Department for P.O. invoices and new employee into Great Plains accounting database and submitted for approval to Accounting Supervisor.

Verified expense claims prior to payment in compliance to company’s policy.

Updated tracking training course, seminar, conference and travel records for validity.

Electronic filing, set-up and filed paid A/P invoices and expense claims

ENBRIDGE GAS DISTRIBUTIONS INC. DECEMBER 2013 – MARCH 2014

Enbridge transports, generates and distributes energy across North America.

Accounts Payable Coordinator (3-months Contract – The Mason Group)

Vendor Maintenance Authentication:

Processed for various companies daily scanned A/P 250 Vendor Maintenance cheque requisitions and non- P.O. invoices by A/P Coordinator from Oracle into the queue requested by the departments to authenticate the validity of the documents information and mitigate the potential for fraud by researching in the website (ie. Google and Google Map-company’s name, address, location), CRA GST/HST Registry #, Cyberbahn, Canada Post and 411 for it’s completeness and accuracy.

Forwarded completed authenticated documents to A/P Supervisor for review and send email to requesting higher management level by using “Markview” and “Spinning Tool” (screen shot) attachment for SOX compliant for approval.

Expense Reports:

Received and date stamped daily approved coded expense reports packages reported and submitted by employees through “iExpense” module to A/P to enter into Oracle Expense Audit the ER # into “Receive Receipt Package” status for deadline payment to corporate credit (Amex) and merchant (BMO) cards and personal reimbursement every Thursday and for Monday bank settlement.

Recorded in Excel spreadsheet receipted randomly selected expense reports for audit if in adherence to company’s policies according to the level of violations for notifications to the highest management level for review.

Followed up pending audited expense reports for completion to avoid delays and penalties.

Handle AP and GL internal and external inquiries and issues by AP staff.

MARCH OF DIMES CANADA May 2012 – September 2013

Community-based rehabilitation and advocacy charity for people with physical disabilities.

Accounts Payable Supervisor and General Ledger Accounting Coordinator

Accounts Payable Supervisor:

Reviewed 1,200 documents weekly processed batch payments (i.e. Manual & computerized cheques, EFT and direct debits-PAP) of trade invoices with PO, Employees and Attendants Expense Reports and Visa corporate credit card with supporting approvals from different regions and subsidiaries using Navision 5.0 accounting database application

Ensure the payment requests and method of payment processes are distributed according to the schedules and the vendor term of payments and the consultant contracts are recorded to the GL. Review all vendor leases and sub-contractor contracts.

Recruit, screen and hire A/P staff with appropriate skills to perform duties assigned. Managed and approved staff hours in accordance with budgeted hours and organizational needs. Performed staff performance contract evaluation, approved vacation requests and provided support and guidance to improve productivity.

Reconciled the direct debit bank account, WIP and A/P sub-ledger to the General Ledger.

Reviewed and verified monthly Aged Accounts Payable report for accuracy and completeness.

Provided information as requested by Payroll Dept the employees travel mileage expenses in filing for their T2200.

Prepares tax rebates: HST, Excise Tax (Employees Travel Mileage expenses) and QST.

Developed policies and procedures to improve efficiency for the AP function both Provincial and Regional Offices to eliminate any non-compliance or weaknesses.

General Ledger Accounting Coordinator:

General Ledger Maintenance: Prepared GL month end journal entries (esp. recurring journal entries) to support cost centers accounting. Ensure and advised Finance Service Managers journal entries are reviewed, posted and submitted to reflect the timely basis of cost centers budget allocations.

Coordinated month end process and take responsibility for period closing. Collected information from a wide range of sources such as with Regional Managers in each program, AR and Payroll responsible for resulting decisions with financial operations for period closing deadlines transactions (i.e. Accrual expenses).

Workopolis January 2012 – March 2012

The Canadian Leader in the Internet recruitment and career transition solutions fields.

Accounts Payable and A/R Cash Application Administrator (3-months Contract – Ajilon)

Received, reviewed, verified and distributed supplier invoices and expense reports for approval.

Processed 300 bi-weekly monthly Accounts Payable suppliers, expense reports, consultants and credit cards invoices: coding, entering, batching and posting using Netsuite accounting database, by cheques in Canadian and U.S. currencies.

Applied on a daily basis A/R cash receipts (Cheques, EFT and wire payments) and do bank deposits. Collaborate with Accounts Receivable Coordinator with A/R payment issues.

Reconciled supplier statements and followed-up outstanding invoices for payments

HOK INC. August 2010 – November 2010

A global Architecture, Engineering, Planning, Consulting and Interior design delivery services.

Accounts Payable Coordinator

Performed full cycle of a high volume of Canadian and International Accounts Payable using Deltek Vision 6.0 accounting database on a weekly processing of invoices and on-line bank payments (i.e. corporate credit cards, bill payments, wire and account transfers) in different currencies.

Received and distributed A/P mail, set-up new vendors, coding, entering, batch posting and payment processing of invoices (i.e. consultants; sub-consultants and PWP(Holdbacks) consultants, trades and employee’s expense reports, intra and inter-company accounts) in adherence to company’s policies, filing of A/P paid files, trained Student Volunteers, Co-op Student and new employees.

Prepared Canadian and U.S. deposits and processed cash receipts. Handled Petty Cash.

Implemented, developed and organized the whole structure of A/P Department to a functional, systematic and efficient process internal control for efficiency and productivity.

Dundee Securities Corporation November 1995 – September 2008

A securities brokerage, a division of Dundee Wealth Inc.

Accounts Payable Supervisor, Jul 2004 – Sept 2008

Accounts Payable Team Leader, Jun 2003 – Jul 2004

Accounts Payable Administrator, Nov 1995 - Jun 2003

With Dundee Securities Corporation, 1999 – 2008

With Deacon Capital Corporation (acquired by Dundee Securities Corporation) 1995 – 1999

With BZW Company Ltd. (acquired by Deacon Capital Corporation) 1995

Summary of Accomplishments

Supervisor, with hands-on Accounting Experience:

Oversaw A/P, A/R, G/L, financial analysis, reconciliations and audits to meet GAAP standards.

Built a finely tuned administration and supervision of 6 A/P staff: recruiting, training & cross-training, authorizes and coordinate vacation and overtime requests, monitors and evaluates performance review, approves salary increments, support and motivates staff to increase productivity, individual accountability, high standard of quality of work and team morale.

Received, analyzed, reviewed, approved, distributed, coded the Chart of Accounts and inputted documents (invoices and expense reports) with authorization limits approval, determination of subsidiary, branch, department and IA account allocation for processing approximately 500 weekly disbursements up to cheque runs using Sun Systems 5.0 accounting computerized database.

Reconciled monthly general ledger accounts: Prepaid amortization, fixed assets depreciation, expense accruals, accounts receivable, billing, internal and external inter-company’s/ subsidiaries transactions, petty cash, management of electronic wire transfer activities and various Balance Sheet and Income Statement accounts for a timely reporting and reliability of the financial statements.

Performed journal entries

Coordinated and managed preliminary and annual successful internal and external audits compliance to SOX (Sarbanes Oxley) control and procedures to the auditors.

Prior to 1995 Positions as Senior Accounts Payable, Accounting Analyst and Bookkeeper.

Education and Professional Development

Property Management Assistant Certificate April 2009 – May 2009

Toronto District School Board, Toronto, Ontario

CMA designation – Level 1

Certificates: 1985 – 1991

Accounting I & II / Cost Accounting / Financial Accounting I & II Certificates

Bookkeeping Certificate Cobol Programming Certificate

Electronic Data Processing Certificate Medical Office Practice Certificate

George Brown College Toronto, Ontario

BSC (Major: Marketing / Minor: Accounting) – Far Eastern University Manila, Philippines

Computer Skills

Microsoft Word, Excel and Outlook, Google Mail, Yardi (CTI), Angus Anywhere, Prospectors reports, Quickbooks 16.0, Softrip, Expensify, IZONE, EBMS 19.4, Great Plains, Oracle, Markview, Spinning Tool, Navision 5.0, Netsuite, Business Portal (E-requisitions and Spencer), Deltek Vision 6.0, Sun System 5.0, Dataphile, ISM, ACCPAC, Paradox, Platinum, KTS, Portfolio Management, Information System (PMI), AS 400, ADP Payroll System and data entry.

REFERENCES AVAILABLE UPON REQUEST



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