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Document Controller

Location:
Palakkad, Kerala, India
Salary:
Negotiable
Posted:
November 28, 2017

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Curriculum Vitae – Updated ** September ****

*

Sanjiv Ramakrishnan

• TEL: (91) 808 *** **** • Skype: sanjiv196430 • E-MAIL: ac3ib3@r.postjobfree.com

POSITION : Document Controller

EDUCATION : Bachelor of Commerce

EXPERIENCE : 26 years

NATIONALITY : Indian

LANGUAGES : English, Hindi & some Arabic

DATE OF BIRTH : 13 November 1964

TRAININGS : Health & First Aid / Fire & Safety / EDMS COUNTRY : UAE (Dubai & Abu Dhabi), Bahrain, Qatar & Saudi Arabia EXPERIENCE

SKILLS : Document Management System, Administration, Project Management, Reporting & Documentation, Database

Management, Operations Management, Liaison & Coordination, Quality Assurance, Audit and Document Control

EMPLOYMENT RECORD:

FEB 2015 to 31 JAN 2017: ARAMCO GULF OPERATIONS, AL KHAFJI JOINT OPERATIONS, AL KHAFJI, KINGDOM OF SAUDI ARABIA [ERAM ENGINEERING CONTRACT]

PROJECT: TENDER NO. BQ088AGOC14 – ANALYSIS, CLUSTERING, SCANNING, INDEXING AND UPLOADING OF AGOC DOCUMENTS INCLUDING PRESIDENTS OFFICE DOCUMENTS (DMS

IMPLEMENTATION ON MICROSOFT SHAREPOINT 2013)

POSITION: DOCUMENT ANALYST / CONTROLLER

Curriculum Vitae – Updated 25 September 2017

2

DUTIES INCLUDED:

Job is to scan documents & drawings into OCR format. Prepare Indexing (metadata) of the scanned documents & drawings and upload these documents & drawings into SharePoint Document Management System (document from different departments in AGOC). My job mainly covered AGOC Presidents Documents, AGOC Presidents Executive Office Documents, Board Meetings, Management Committee Meetings, HR Documents, Finance Documents and Engineering Drawings dating from year 2000 to 2016. KPMG, Germany were the Project Managers.

JUL 2013 to FEB 2014: ARAB UNITED CONSTRUCTION COMPANY WLL. (ARCON), QATAR

POSITION: SECRETARY / DOCUMENT CONTROLLER / HR & AUDIT AST. Was based at Head Office – Secretary to Managing Director

(LV) / Assistant to HR Manager, Technical Manager & Audit Manager

DUTIES INCLUDED:

All Document controlling accordingly to QA Procedures.

Checked Compliance and Quality of Documents

Established and maintained a library of reference documents.

Work involved the processing of permanent, long term, short term and vital records in all media forms, including the scanning and filming of records and management of records in a digital format.

Ensured that pre-established requirements (e.g. numbering system and signatures required for certain approvals etc.) are satisfactorily met throughout the duration of the project.

Maintained & Established data distribution system and schedules for the assigned project and supplier requirements. Revised the system / schedule as required to ensure timely approval and distribution.

Established and maintained files and computerized indexes for active engineering documents. Generated electronic / hard copy reports as needed by the project or management.

Assisted in preparing a mock up for operation manuals (e.g. developed the index, binders, dividers, etc. and ensured timely printing and assembly) and / or job data books.

Prepared transmittals for engineering documents and requisitions.

Arranged document cataloguing, packing and long term storage or disposal of appropriate engineering documents at the time of project closeout.

Established and maintained a record of controlled documents on distribution.

Preparing & Updating the QA/QC Procedures.

Curriculum Vitae – Updated 25 September 2017

3

Managing the operations of the reception in the absence (Leave Vacancy) of the Receptionist / Secretary.

Preparing the site attendance and project details obtained from co. construction sites and emailing to the audit department on a day to day basis.

Preparing Bids, Prequalification Documents, and Project Sheets etc. as advised by the Technical Manager.

Managing the HR process by receiving the passports from the employees arriving from vacation, receiving the leave and resignation forms and also fixing the date of appointment timing for interview with the candidate and preparing the agreement for the HR Manager. Also fixing the contractual agreements with the Recruitment Agencies locally as well as internationally.

Also in contact with the Public Relations Officer / Driver of the company for arranging the residence visa and pick-up the new appointees from the airport.

APR 2012 to MAR 2013: MECHANICAL CONTRACTING & SERVICES COMPANY WLL,

(MCSC), KINGDOM OF BAHRAIN

POSITION: DOCUMENT CONTROLLER / INSTRUMENT CONTROLLER / ARCHIVING ASSISTANT

Was based at Head Office - Assistant to Senior QA/QC & Technical Manager.

DUTIES INCLUDED:

All Document controlling accordingly to QA Procedures.

Work involved documents and drawings archiving and also involved Data Entry Jobs into Client Software (Tatweer).

Preparing & Updating the QA/QC Procedures.

Updating documents for Calibration of Instruments and preparing the log for the Instruments.

Preparing Project Sheets & Prequalification Documents.

Attending Weekly Project Review Meetings and taking notes and preparing presentations for the projects and preparing the minutes.

Completed Scanning, Archiving & Indexing of all Project Quality Dossiers & Welders Data dating back from 1989 to 2012.

MAY 2010 to JAN 2012: INTEGRATED SPECIALIZED GENERAL CONTRACTING COMPANY WLL. (ISCCO), ABU DHABI, UNITED ARAB EMIRATES

POSITION: CENTRAL DOCUMENT CONTROLLER / PROJECT SECRETARY Was based at Head Office for 6 Months to develop the QA/QC Procedures & then shifted to site as Document Controller / Curriculum Vitae – Updated 25 September 2017

4

Project Secretary on a very important GASCO Project

(Interviewed & Approved by GASCO).

PROJECT: REFURBISHMENT OF JETTY LOADING LINE AND BERTH 1 STRUCTURE, RUWAIS, ABU DHABI, UNITED ARAB EMIRATES DUTIES INCLUDED:

All Document controlling accordingly to QA Procedures.

Preparation of Work Methodology, Material Approval Reports, Daily Progress Report, Site Report, Painting & Welders Report, Project Close-out Reports, Time Sheet for site employees etc.

Preparing the Weekly Minutes of Meetings with the client and consultant.

Self-Correspondence, Documentation, Archiving, Dispatching etc.

Maintaining Agreements and Confidential Data Documents.

Preparation of QA Documents like Job Description, Competency Reports for HR Dept., HSE Plan &Reports for QA/QC Dept. for all projects at site.

Preparation of presentations of all projects before the award of the Project etc.

Gave support to Head of Proposals during the Pre-tender Stage.

SEPT 1989 to MAY 2009: AECOM, DUBAI, UNITED ARAB EMIRATES

[CANSULT MAUNSELL LTD] [PREVIOUSLY MAUNSELL LTD]

POSITION: SENIOR DOCUMENT CONTROLLER /

IT CO-ORDINATOR (DUBAI OFFICE SUPPORT)

Was based at Dubai Head Office - Also was assistant to Senior QA/QC Manager & IT Manager.

DUTIES INCLUDED:

All Document controlling accordingly to QA Procedures.

Reports on the Progress of Documents

Setting up the Document Control System like Procedures, Tools, Processes etc.

Checking Documents and Drawings accordingly to QA/QC Procedures.

Created a drive on the server for all projects just for managing QA Process for all Company Projects.

Managing a team of Document Controllers in 2 offices and all (90) Project Site Offices in Dubai.

Runs and administers the system

Gatekeeper of Document Control Rules and Procedures

Systematic Routine Office Job.

Self-Correspondence & Documentation, Archiving, Dispatching etc.

Maintaining Inward and Outward Register.

Preparing Reports, Bids, Bill of Quantities, Tender Documents, and Specification etc.

Maintaining Agreements and Confidential Data Documents. Curriculum Vitae – Updated 25 September 2017

5

Follow Up & Co-ordinate.

Administrating & interacting with all levels of people.

Involved in all type of work in the Administration and IT Department.

Also worked as an IT coordinator (Dubai Office Support).

All types of Secretarial & Clerical Works.

Other work for the development of the company – Maunsell Ltd. Lost Job to the recession in Dubai in 2009

CONTACT ADDRESS IN INDIA:

Mrs. Purnima Sanjiv

Builtech Greens

Palakkad - 678013

Kerala, India

Tel: + (91) 949 *** ****

FEW REFERENCES:

Mr Shakir Ismail Al-Kubaisi, CEO, Maunsell, UK

Mr D. Colin Craib, Director, Maunsell & Balfour, UK Mr John Bowman, Ex. Resident Manager, Maunsell, Dubai Mr Douglas Langmead, Langmead Associates, Dubai

Mr Peter Sockett, Executive Director, Hill International Mr David Ghosheh, MD, DMF Consultants, Dubai

Mr Yosry Habib Bekheit, Transportation Manager AECOM, USA Mr Ahmed Khalil, Structural Engineer, AECOM, Dubai Mr Kefah Ghobash, HSE & QC Manager, RTA-Dubai Municipality Mr Rajavelu, Ex. Project Manager, ISCCO, Abu Dhabi Mr Sashi Shukla, Project Manager, MCSC, Bahrain

Mr Mustapha, Finance Manager, ARCON, Qatar

Mr Abdul Rauf Alarakia, EDB Manager, ARAMCO, Al-Khafji, KSA Mr Paul Maclean, Secretary to President, ARAMCO, Al-Khafji, KSA



Contact this candidate