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Office Manager

Lahore, Punjab, Pakistan
November 27, 2017

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Office Manager/HR-Admin-Finance/Contracts Specialist-cum-Projects Accountant

Khalid Mahmood Butt

**-****** ******, ********* ** #1, Aamer Road, Shadbagh, Lahore - PAKISTAN

E-mail:, Yahoo ID: KButt4VMS

Tel No3224248654, 324*******



InterCollege Certificate [Economics]

Commercial College Certificate [Shorthand/Typing /Correspondence]

EDP and Computer Language Certificate in BASIC

Technical Diploma in Radio & Television Technology

Technical Diploma in Refrigeration & Air-conditioning

In-Service Training: Budgeting; Accounts; Contracts Maintenance; Purchasing; Projects Logistics; Human Resources Management; Goals/Time/Diary Management; PC Hard/Software Management; Database Management; Spreadsheets; Word-processing; Graphics & Presentations; eMail & Internet Search; Business/ Financial Correspondence; Telex/Fax Machine operations; Driving.

SKILLS & ABILITIES: I have over ten years practical experience in the capacity of Office Manager/ Projects Accountant/ Human Resources Officer, working on USAID and DFID-UK funded projects, whereas my total experience accumulates over twenty years mostly working with international organizations both overseas [Sultanate of Oman] and within Pakistan. Working with American/ British Nationals, I have very good command of the English Language, whereas Urdu/Punjabi are my native languages and I have taken basic lessons in French and German and have fair Knowledge of Arabic. I have very good knowledge using computer software such as MSOffice2016, Word, PowerPoint, Excel, Access and Outlook; and many utility packages using MS Windows 10.


15/02/2006 – Present

Employer - Virtual Medical Staffing

Company Sector - Executive Recruiting Group

Job Title – Executive Recruiter


Virtual Medical Staffing absorbed Orion and I was asked by the owners to stay on. I continue to be involved in executive recruiting for doctors, nurses, attorneys, and other professionals worldwide.

Ref: David Vaughan, President, Virtual Medical Staffing –


Employer- Orion Recruiting Group LLC, USA

Company Sector - Executive Recruiting Group

Job Title - Executive Recruiter


After completing Orion’s basic online recruiter training, introduced professional recruiting services in the Middle East and Asia for the employment of medical personnel and other professionals.

Ref: Dr. Mark S. Carter: President-Intl Division-Orion Recruiting Group LLC:;;


Employer - Sigor Corporation, Colorado, USA

Company Sector - Oil & Gas Well Stimulation Services

Job Title - Internet Marketing Agent


Marketed Sigor Corporation’s state-of-the-art oil and gas well stimulation product [SWTorpedo]; introduced to numerous companies in this sector.

Ref: Igor Skakovsky: President and CEO Sigor Corporation, USA: - Tel: 01-720-***-****


Employer - The British Council, Lahore – PAKISTAN

Funding Agency - Department for International Development-UK

Project Name - Second Family Health Project [Punjab & Balochistan]

Job Title - Office Manager/Projects Accountant


Management of Second Family Health Project Accounts: Monthly Financial Reports, Budget Tracking; Staff Salaries, Income Tax Deductions, signing cheques as one of the signatory, approving vouchers within the delegated powers, maintenance of main and petty cash books and Inventory Register.

Purchasing and maintenance of Contracts: office equipment, furniture, vehicles, computers, supplies, official residences, preparation of workshops and projects, annual budgets, consultant’s logistics and immigration documentation.

Management of financial and personnel files, Recurrent Payment Registers, Payments Tracking Sheets, advances, utility bills tracking.

Supervision and Training of Administrative Staff: Secretary/Receptionist, Office Assistant, drivers, housekeeper, guards, etc.

Operation of office equipment: computers - word-processing/spreadsheets/E-mails, Fax, Xerox machine, bookbinder, etc.

Financial, administrative and routine official correspondence.


Employer - Management Sciences for Health/HIID: Islamabad – PAKISTAN

Funding Agency - United States Agency for International Development

Project Name - Pakistan Child Survival Project, Pakistan

Job Title - Financial & Administrative Specialist-cum-Office Manager

Responsibilities and Accomplishments:

Maintenance of Projects accounts, monthly financial reports, payments, staff salaries, annual budget tracking. Maintenance of main and Petty Cash books and computerized inventory control.

Tracking of proposed VS actual budgets.

Supervision/Training of Administrative Staff: Secretary, Receptionist, Office Boys, Drivers, Guards; [both at Head Office and 4-Field Offices].

Purchase of office equipment, furniture, supplies and books for Project Resource Library.

Maintenance of Contracts: office equipment, furniture, vehicles, computers and official residences.

Management of Central Filing System including financial, confidential and personnel files, leave records, advances, activity sheets, trip reports, quarterly and annual reports, utilities etc.

Logistics to short-term consultants [lodging, air/road travel bookings] and assistance using PCs.

Coordination of Project Resource Library.

Update of Project Events Calendar and travel schedule.

Financial, administrative and routine official correspondence and recording of meeting notes.

Reference: Mr. Peter Huff-Rousselle -


Employer - United States Agency for International Development, Islamabad – PAKISTAN

Funding Agency – U.S. Agency for International Development

Project Name - 4-weeks Microcomputer training for officers of Ministry of Water & Power, Pakistan

Job Title - Instructor/Trainer

Responsibilities and Accomplishments:

Four-Weeks Microcomputer Training to the Staff Members of Ministry of Water & Power.

Independently and successfully conducted microcomputer-training course for 16 senior as well as junior officers of the Ministry of Water and Power, Government of Pakistan, Islamabad.

The training included two sessions [four weeks each] in the use of MS-DOS, Lotus123, WordPerfect5.1 and Hardware Management.


Employer - Associates In Rural Development, Inc [ARDInc USA], Lahore/Islamabad – PAKISTAN

Funding Agency - United States Agency for International Development

Project Name - Pakistan Command Water Management Project

Job Title - Training Management Assistant/Executive Secretary

Responsibilities and Accomplishments:

Initially hired as an Executive Secretary to the Chief-of-Party at Lahore; and later promoted as Training Management Assistant to the Training Advisor of Pakistan Command Water Management Project [funded by USAID] at Islamabad.

Extensively traveled all 4-Provinces of Pakistan regarding Training Needs Assessment [TNA] for On-Farm and Command Water Management personnel.

Supervision/Training of Administrative Staff: Secretaries, Stenographers, Receptionists, Office Assistants, Guards, both at Head Office and 3-Field Offices [Islamabad/Lahore/Karachi/Peshawar].

Maintenance of Contracts: office equipment, PCs, Xerox Machine, Telex Machine, Fax and official residences, personnel.

Operation of office equipment: Personal Computers using Lotus123, WordPerfect5.1, Microstat-II, SPSS PC+, dBASEIII+, TimeLine, and many other utility packages.

Administrative, Financial and Routine Official Correspondence.

Management of Confidential/Personnel Files, Projects Filing System, and Inventory Control.

Reference: Dr. Robert A. Mohamed -


Employer - United States Agency for International Development, Lahore - PAKISTAN

Job Title - Administrative Support services

Responsibilities and Accomplishments:

Independently provided professional Word-processing/Spreadsheets and Secretarial & Support Staff Services to five-person Advisory Team to assist Pakistan Water and Power Development Authority to Evaluate Coal Supply Proposals for Lakhra Coal Mining Project.

Independently provided Word-processing/Spreadsheet and Secretarial Services to Land O'Lakes Dairy Development [USA] Study Team in compiling/combining Dairy Study Reports for five Dairy Experts.


Employer - Terence J. Cocks and Associates, Muscat, Sultanate of Oman

Job Title - Office Manager/Executive Secretary

Responsibilities and Accomplishments:

Management of Construction Project Management Office.

Management of projects, financial, and personnel filing system.

Handling of Petty Cash disbursements.

Purchase of office equipment, furniture, office supplies, etc.

Maintenance of Contracts: office equipment, furniture, vehicles and official accommodations.

Preparation of feasibility reports, construction consultancy contracts, bills of materials, tender documents, specifications, etc., using IBM PC/XT [WordStar3.3 and Lotus123v1.1].

Operation of office equipment: PCs, Telex/Xerox Machines, Book Binder, Telex change, vehicles.

Logistics for Short-Term Consultants and assistance using PCs [WordStar3.3 and Lotus123v1.1].

Preparation of Immigration Documentation and Routine Official Correspondence.

Reference: Terrence John Cocks: Proprietor, CEO:


Date of Birth: 29 August 1962

Marital Status: married [four children]

Nationality: Pakistani

Religion: Islam

Sports: Rowing, Snorkeling, Swimming.

Hobbies: Collection of books/tools/PC Software; Do-it-yourself-jobs at home [electrical/R&TV/ Refrigerators/Sanitary items etc]; Walls&Doors Painting [water & oil with spray gun & rollers]; Traveling [driving my VW84 Camper] and browsing INTERNET.

Languages: English [business], Urdu [national], Punjabi [mother], Arabic [reading: good, writing/speaking/understanding: fair]; also took basic lessons in German and French.

Business Training: Typing/Shorthand, Radio & TV Mechanics, Refrigeration & Air-Conditioning Mechanics, Electrical Supervision, BASIC computer language.

In-Service Training: Telex/fax machine operation, business/financial correspondence, word processing, spreadsheets, database management, graphics, and Accountancy & Budgeting, Monitoring & Evaluation.

Passport # :F970013, Pakistani International Passport issued on 26 Nov 98, expired 25 Nov 2003. Renewable.

Driving License: HTV, M/Cycle, M/Car #346744 – issued on 3 June 1986 expires on 26 July 2016

National ID #: 35202-2615839-7


Mr. David E. Vaughan: President – Virtual Medical Staffing/L.O.V.Enterprises, 9541 Buena Vista Street, Overland Park, Kansas 66207, USA.Tel: 1-913-***-**** eMail:

Dr. Robert A. Mohammed, 14747 West Pershing Street, Surprise, Arizona 85379 USA

Tel: +1 623 *** **** - Mob: +1 623 *** ****

Email: - SYKPE: ramohammed

Mr. Peter Huff-Rousselle: Consultant, Villefranche-sur-mer, France: 784 Memorial Drive Cambridge, Massachusetts 02139-4613 USA Telephone: +1.617.***.**** Fax +1.617.***.**** Email:;

Dr. Theo Lippeveld: VP International Projects, John Snow, Inc. 44 Farnsworth Street, Boston, MA 02210, USA, Tel: +1 617.***.****, Fax: 617.***.****.

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