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Manager Office

Location:
Doha, Doha, Qatar
Salary:
5000
Posted:
November 27, 2017

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SONIA S. CRUZ

*st Floor Flat No. *, Al Asmakh Building

Al Mansoura, Doha Qatar

Mobile Number: +97466645016

E-mail Address: ac3h8n@r.postjobfree.com

Position Applied for: Document Controller/Secretary HIGHLIGHTS OF SKILLS AND QUALIFICATIONS

• Shows Initiative to take responsibility as individual but equally within a team

• Demonstrates the ability to master new concepts, ideas and practices

• Manifests high personal standards and understands the importance of dealing with various individuals fairly and honestly

• Experience in handling a busy front office with excellent telephone skills in English

• Highly presentable, self-motivated, organized and able to work under pressure independently

• Proficient in self-correspondence and computer literate; computer skills include: MS Word, Excel, PowerPoint, Photoshop and Internet/E-mail

• Excellent communication, interpersonal, organizational and administrative skills

• Articulate in Time/Diary management with strong coordination skills EMPLOYMENT BACKGROUND

DOCUMENT CONTROLLER

September 2016 –up to November 2017

1. SEF CONSTRUCTION PTE LTD

Ezdan Mall Wakra (Site Office)

Duties and Responsibilities:

• Responsible for establishing and maintaining a effective document control system.

• Ensuring that all design documentation is accurate, up to date and accurately distributed to relevant parties.

• Maintaining a tracking facility to enable documents to be updated easily.

• Scanning in all relevant new documents.

• Checking dispatch documents are accurate.

• Presentation and filing of documents are accurate.

• Responsible for maintaining hard copy information.

• Issuing and distributing controlled copies of information.

• Managing and maintaining a Meridian Document Control System.

• Provide advice on procedures of issue and methods in accessing the system. SECRETARY

June 2015 up to Present

Immediate Superior - Reporting to General Manager

2. ACTIVE ENGINEERS CONTRACTING W.L.L.

St. No. 150, Bldg. 99

Bin Mamuod Doha, Qatar

Duties and Responsibilities:

• Sorts & forwards documents/correspondences and ensures that all were received by the appropriate parties.

• Types and encodes correspondence & other documents necessary to the operations of the office.

• Receives visitors and incoming telephone calls and ensures that they are properly attended to the concerned personnel.

• Arranges the appointment schedule of the superior and informs him accordingly.

• Maintains the confidentiality of matters relating to the superior’s office.

• Prepares monthly daily time record.

• Records all incoming & outgoing documents.

• Preparing the LPO.

• Making telephone canvass for the materials, equipment related to the project.

• Maintain all files of the department.

SECRETARY/DOCUMENT CONTROLLER

March 2014 up to April 16, 2015

Immediate Superior - Reporting to Managing Director 3. RING TRADING & CONTRACTING

Al Jammismya Building

Corniche Area, West Bay – Doha, Qatar

Duties and Responsibilities:

• Involves general secretarial/administrative functions.

• Coordinating a busy diary by arranging meetings and organizing venues.

• Sorts & forwards documents/correspondences and ensures that all were received by the appropriate parties.

• Records all incoming & outgoing documents/ Updating all the Logs.

• Types and encodes correspondence & other documents necessary to the operations of the office.

• Coordinates with the MEP Engineers, regarding document submittal. (Shop Drawings, Material Submittal, RFI).

• Control all aspects of projects documentation on multiple simultaneous projects, utilizing various control method system.

• Ensure proper document control support is given to each project.

• Produce and maintain document progress report to Project Managers.

• Work in strict co-operation with the project Manager to ensure status integration.

• Ensure all templates used with the department conform to the company standard.

• Coordinates with Sub-Contractors.

DOCUMENT COORDINATOR/QA-QC DEPARTMENT

August 2006 – up to March 2014

Immediate Superior - Reporting to QA/QC Manager

4. SINOHYDRO-GAMUDA-WCT JOINT VENTURE

New Doha International Airport, Doha Qatar

P.O. Box 187, Doha, Qatar

Duties and Responsibilities:

• Engaged in the preparation of books for hand over to the main contractor.

• In-charge for the Submission of books for the Final Turnover Documents.

• Prepares books for Submittal (Concreting and Backfilling).

• Responsible for typing the Laboratory test results (soil & concrete).

• Compiling documents for Testing and Commissioning Reports.

• Assisting QA/QC Engineer’s.

• Coordinates all activities related to Document control procedure, including technical documents, drawings and commercial correspondence.

• Generate the various document control report as required.

• Typing of site documents and follow- up all the site needs.

• Make sure the controlled copies of latest approved documents and drawings are given to the appropriate staff, sub-contractors and supplier as applicable. SECRETARY/RECEPTIONIST

Jan. 2003 – July 2005

5. YUNKO TRADING

U/G 23-24 City & Land Mega Plaza,

ADB Ave. corner Garnet St., Ortigas Center

Pasig City, Philippines

Duties and Responsibilities:

• Involves general secretarial/administrative functions, liaising with clients.

• Coordinating a busy diary by arranging meetings and organizing venues.

• Sorts & forwards documents/correspondences and ensures that all were received by the appropriate parties.

• Maintains files of the department.

• Types and encodes correspondence & other documents necessary to the operations of the office.

• Receives visitors and incoming telephone calls and ensures that they are properly attended to the concerned personnel.

• Arranges the appointment schedule of the superior and informs him accordingly.

• Maintains the confidentiality of matters relating to the superior’s office.

• Takes minutes of the meeting.

ADMINISTRATIVE CLERK

Oct. 1997 – Dec. 2002

6. PUBLIC ESTATES AUTHORITY

Office of the President

Project Management Office

Paseo de Roxas, Makati City, Philippines

Duties and Responsibilities:

• Types and encodes correspondence and other documents necessary for the operations of the PMO.

• Maintains files of the department and responsible for the inventory of the supplies.

• Performs other functions that maybe assigned from time to time.

• Prepares and updating the status of the requisition & issuance of voucher (riv) for requested items.

• Conducts telephone canvass for items requested and prepares purchase order.

• Monitors stocks balances of fast and slow moving office items to determine as when the said items need to be replenished.

• Responsible for making cash advances such as purchase of gasoline, office toiletries and other miscellaneous items.

• Assist other administrative services department staff in their performance of various duties. Inventory Accounting Clerk

Jun. 1989 - May 1994

7. FAIRMART INC.

Farmers Plaza, Araneta Center

Quezon City, Philippines

Duties and Responsibilities:

• Responsible for making individual sales report per supplier.

• Makes consignment/concession monthly sales report.

• Collects all daily sales invoices from the counter.

• Maintains all files of the department.

EDUCATIONAL BACKGROUND:

Secretarial Science

Divine Word College

Bangued Abra, Philippines

REFERENCES:

1. Dr. Yeap Ming Keong (QA/QC Manager)

New Doha International Airport, Doha, Qatar

Contact No. +97455575276

2. Engr. Shady Azmy (General Manager)

Active Engineers Contracting

Street No. 150 Building 99

Bin Mamoud, Doha, Qatar

Contact No. +97430606644

3. Arch. Danny Kiew (ID/Arch Manager)

SEF Construction PTE LTD

Ezdan Mall, Wakra (Site Office)

Contact No. +97477397001

Visa Status: Company (Transferable) w/ NOC



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