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Executive Assistant Sales

Dallas, Texas, United States
November 14, 2017

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(972) ***-****

Eighteen years of experience as an Executive Assistant

Proficient computer skills - Outlook, Excel, Word, PowerPoint

Organized, dependable, accountable, able to handle multiple tasks and responsibilities

High level of integrity and judgment to handle sensitive and confidential issues involving

customers, clients and employees

Senior Care Centers, LLC 05/14 – 08/17 Dallas, TX

Executive Assistant to COO, VP of Marketing / CCO, President Post-Acute Care

Office duties included supporting Regional Vice Presidents, Clinical Staff, Marketing Staff, Regional

Account Managers and Case Managers

Compile reports for daily, weekly and monthly submission to Office Team, Owners, Vendors

Coordinate and manage travel arrangements, bookings, hotel reservations, meeting spaces

Calendar management, meeting schedules, screen and direct calls and emails to appropriate staff

Follow-up concerns, request and referrals from company website

Process all Administrator License changes to DADS

Compile Excel, PowerPoint material for meetings

Liaise with internal and external contacts maintaining good working relationships

Maintain master employee list of 107 facilities and 6 email distribution lists

Weekly ordering of office, marketing and kitchen supplies, business cards, name badges

Manage expense receipts and monthly expense reimbursement reports for company expenditures

FedEx maintenance and setup for employees at Corporate office and all facilities

Fundamental Clinical Consulting 03/05 – 05/14 N. Richland Hills, TX

Executive Assistant to Regional Division President performing routine administrative duties, compiling and submitting expense reports, making travel arrangements, scheduling meetings, monitoring inventory and stocking supplies. Related work as required for and with the entire divisional staff.

Initiate, compose and type correspondence, memos and reports, proofread and edit final draft materials

for accuracy, consistency and clarity

Schedule appointments and coordinate meetings, sort and route interdepartmental mail, distribute mail

and faxes to appropriate staff

Coordinate any necessary copying and/or reproduction of reports and presentations

Organize and maintain department files and records, answer telephone and directs calls to appropriate

department or person

Make business travel arrangements for department, gather all related business expense receipts and

submit for reimbursement as needed

Coordinate department time sheets and payroll summary information to payroll on bi-weekly

basis, assist with tracking time off

Coordinate and assist with new hire and interdepartmental moves and transitions

Assist with special projects and presentations within the division as needed


Jumpking/Icon Health and Fitness 04/99 – 03/05 Mesquite, TX

Executive Assistant to General Manager and Vice President of Sales assisting the sales team and

7 department managers while maintaining the integrity of highly confidential information.

Liaison between Corporate office and local staff, customers and GM

Compile monthly / yearly sales reports; update program sales information

Handle all travel arrangements through local travel agency; renew Visas for International travel

Maintain expense reports, phone lists, purchase office supplies; handle all incoming/outgoing mail

Coordinate various meetings, events and luncheons; maintain conference room calendars


Stephen F. Austin State University, Nacogdoches, TX

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