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Assistant Accounts Payable

Location:
Somersworth, New Hampshire, United States
Posted:
November 13, 2017

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Joanne M. Bussiere

** ******** ******, ***********, ** 03878

ac3an5@r.postjobfree.com 603-***-****

SUMMARY

Versatile administrative and finance professional with expertise that includes:

•Strong finance background, performing payroll and accounts payable as well as bookkeeping; using software tools such as Oracle Finance, Oracle Payroll, Excel, Net Yield and other specialized applications.

•Managing payroll, ensuring that processes are followed to ensure that employees are paid on time and that all paperwork and records are accurate.

•Performing receptionist duties such as answering the phone, taking messages, and greeting customers and staff, creating a positive tone in the office.

•Organizing and maintaining electronic and paper filing systems to ensure information is easy to find.

•Monitoring the use of supplies, and ordering supplies and equipment.

•Using Microsoft Word and Excel as well as specialized applications to track data, manage information, prepare correspondence and reports, and ensure clear communications.

•Building productive relationships with customers and employees at all levels within an organization.

•Being recognized as a responsible employee who works well under pressure, manages multiple tasks simultaneously, and can be trusted to handle confidential information with tact and discretion.

•Working well both independently with little supervision, and as a member of a team.

EXPERIENCE

SEATRADE INTERNATIONAL, Topsfield MA 2015 –2017

Accounts Payable Assistant

•Process Full Cycle Accounts Payable for Seafood Processing Plants. Weekly Check Processing of 300 invoices. Process Vendor ACH and Wire Payments Daily to vendors.

•Reconcile Vendor Statements to ensure all invoices processed in a timely manner.

•Reconcile Cold Storage Invoices for accuracy in charges and inventory.

•Process Accounts Payable, Accounts Receivable and maintain fixed asset spreadsheets for two Real Estate Holding Companies.

LIBERTY MUTUAL, Dover, NH 2014 - 2015

Insurance Assistant

•Responsible for processing incoming time sensitive documentation, processing mail, system generated tasks, fast-paced environment, attention to detail.

VALSPAR, Newburyport, MA 2012 – 2014

Payroll Assistant - Administrative Assistant III

•Processed Payroll for 50 Union Employees and 50 Hourly Employees. Maintained Leave Records and Tracking Disciplinary Points for Union Employees. Assisted in processing of short term disability and family and Medical leave.

•Served as Human Resource Liaison for Newburyport Site to Corporate Office.

•Took on the role of Document Control Clerk for Sensitive Corporate Documents; maintained paper file and on-line file.

•Volunteered to take on purchasing responsibilities of supplies and materials because the team needed help. Processed invoices for payment.

•As a member of the Safety Team, maintained Safety Audit Files coordinated Annual Site Events for Safety Milestones and Quarterly Events. Managed on line safety trainings for the site.

•As a member of the Lean Six Sigma Team helped develop cost savings strategies for the site.

•Managed on line safety trainings for the site.

•Coordinated meetings for the site and manufacturing.

Joanne M. Bussiere

Page 2

UNIVERSITY OF NEW HAMPSHIRE, Durham, NH 1987 – 2011

Senior Business Service Assistant

•Managed Hourly Student and Hourly Employee Payroll. Processed hiring documents, processing of bi-weekly payroll timesheets and payroll entry.

•Made travel arrangements for faculty, staff and students, individual and group tips Domestic and International. Processed travel reimbursements.

•Processed Orders and Payments through the University’s Financial Systems both on and off campus.

•Processed invoices for external clients. Received vendor payments by credit card, check and wire transfer. Processed deposits into University Accounts.

•Cost Accounting for Study Abroad trips to be added into student tuition bills

•Cost Accounting for Graduate and Executive Program Fees to include Travel and Meal Costs.

Grant and Contract Assistant, Office of Sponsored Research

•Processed Grant and Contract Awards from Federal and State Government Agencies, sent award notifications to University Departments and Principal Investigators.

•Maintained grant files and monitored purchases to be in compliance with grant and contract awards.

Business Assistant III, Complex Systems Research Center

•Processed vendor invoices and travel reimbursement for Research Faculty and Research Assistants.

•Purchased laboratory, research supplies and general office supplies.

•Processed student and hourly employee payroll.

Purchasing Assistant, UNH/USNH/Purchasing

•Processed request for quotations from outside vendors, compiled analyzed and reviewed bids. Notified departments of bid results. Assisted in making award notifications and processed purchase order notifications to vendors.

•Processed purchase order requests from campus departments to outside vendors.

•Processed vendor applications and created vendor codes for University Financial System. Reviewed vendor applications for compliance with University Policy.

Business Assistant II, Accounts Payable

•Processed invoices for payment through University Financial Systems.

EDUCATION

Business Management; University of New Hampshire, Thompson School of Business and Economics

High School Diploma (College/Business Studies); Franklin High School, Franklin, MA



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