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Management Project

Dubai, Dubai, United Arab Emirates
November 14, 2017

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Nizar Shawki Hanna Khoury (CV)

Current Address: Dubai/UAE Driving License: UAE / Jordanian

Mobile No.: +971********* Birth Date: 26 May 1983

Personal E-mail: Gender: Male Marital Status: Married / 1 child

Career Summary/Objectives

Eleven years of experience in managing/implementing Collaboration, Document & Content Management systems used by some of the world’s biggest projects/enterprises, I have always been looking for innovative ways to improve / streamline business processes.

Looking to broaden my career further by seeking a challenging opportunity to make significant contributions for a highly-driven organization where I can utilize my knowledge & skills to the best level.

Career Highlights

Managed SharePoint for ALDAR properties.

Designed, developed & configured SharePoint for two huge enterprises (Drake & Scull / MAG Engineering).

ACONEX Certified and Expert (No. 1 Construction Document Management & Collaboration System)

Managed ACONEX for ALDAR across 99 projects and more than 75 TB of Data

Rolled out ACONEX for Drake & Scull across all regional projects.

Established the document management technical documentation (SOPs) for multiple organizations/projects Palladium, Drake & Scull, MAG Engineering, CCC).

Setup the Record Center on SharePoint for the Palladium Group of companies (APAC, Americas and EMEA).

I was the main person working for CCC Qatar to setup the document management system/department across projects.

Professional Experience

(15th of October 2016 – Present) Job Title: Records Manager Company: The Palladium Group (Leaders in International Development Projects and other business consultancy practice areas) Location: Dubai / United Arab Emirates

Setup the corporate Record Management Policy, Procedure, Processes and Tools and applying on all business units (Americas, APAC and EMEA).

Created across the company standard Records Management processes/norms across all projects.

Setup the Record Center (On SharePoint) for the corporate business functions and the projects.

Automate records retention schedule as per the changing project end date.

Automating the process of records/documents indexing/tagging (Metadata).

Helped in creating many essential Knowledge Management Projects (Projects Information Data Base, Knowledge Management Libraries)

Automating on SharePoint many essential processes related to Records and Knowledge Management.

(15th of April 2014 – 15th of October 2016) Job Title: Enterprise Content Management Specialist Company: Drake and Scull International Location: Dubai / United Arab Emirates

“Project Management:”

Setting up for DSI corporate the strategy for the overall Document Management roll-out plan.

Guiding the end user throughout the implementation lifecycle and always assuring business requirements are met.

Rolling out and implementing the document management / collaboration system across the enterprise & Global projects (68 construction projects/All company Departments).

Using Project planning/management tools for managing/implementing multiple global projects in parallel and using a systematic project implementation lifecycle (Business Requirement Gathering / analyses, Design, Implementation, testing and going live).

Having regular global Implementation progress meetings with global resources & obtaining/following-up on assigned action Items (KSA (All Regions), Qatar, UAE (All Regions), Oman.

“Enterprise Content Management (SharePoint) & Process mapping/Automation:”

Planning/Installing/Configuring/Developing/Designing SharePoint for the enterprise.

Automating internal processes and manual forms on SharePoint.

Setting up the security user groups and folder structure for governing the company electronic content efficiently

Engaged with Drake & Scull department heads/Project managers on identifying operational gaps & Mapping processes (As-is and To-be processes)

“Technical Documentation:”

Setting up / approving the corporate ECM procedures / policies / processes / governance documentations / standard setup templates for the company and making sure ECM governance processes are approved / compliant with ISO standards & internal Audit.

Established & managed Drake & Scull Electronic Content Management framework throughout its lifecycle (creation, capture, classification, physical storage, accessibility, retention & destruction).

“Training and coaching:”

Creating training material on system usage best practice (Enterprise Content Management/Collaboration)

Providing system training depending on the type of user

Making sure users are guided and supported during their daily tasks.

“Procurement & Contracts:”

Used advanced technically evaluation tools for evaluating construction related Information Systems & prepared the RFP used for the procurement of the system (Requirement Management System, Document Management Collaboration System, Enterprise Content Management System, Estimation System, Time Attendance System, Cost System and Engineering Take-off System.)

Revising procured systems contracts & SLAs and making sure agreed level of services are met at all time.

(02th of September 2013 – March 2014) Job Title: Document Control and Information Systems Consultant (Short Term Contract)

Company: MAG Engineering and Contracting Location: Amman Jordan Company Industry: No. 1 MEP Contractors in Jordan Projects: Al Manakher Power Station, Al Samra, Head Office

Assessing/Reporting the current Document Control processes/procedures (Head Office/Projects).

Re-engineering existing processes for enhancing Document retrieval, reporting and overall operational efficiency.

Implemented SharePoint prototype for Managing Information, Documents and Records for Projects/Departments

Centralized Electronic Content therefor increased overall efficiency.

(16th of October 2009 – 08th of July 2013) Job Title: Document Systems Controller / EDMS Coordinator

Company: ALDAR (Information Management Systems Department) Location: Abu Dhabi, United Arab Emirates

Company Industry: Property Developers and managers (Abu Dhabi’s biggest developer)

Projects: YAS Island (Ferrari world, YAS Mall, Water Park, IKEA etc.), Al Raha Beach (Al Bandar, Al Muneera, Al Zeina, ALDAR HQ etc), Other (Al Falah, Cleveland clinic, Kazakhistan Plaza Astana, Motor World, Al Bateen, Al Gurm, Al Ain projects)

“Training and Coaching:”

Preparing training material & training ALDAR staff on the use of ACONEX and SharePoint based on their company’s assigned role (Basic users, Document controllers and Project Administration).

Guiding/supporting/educating project/department Document Controllers in their daily activities

“Technical Documentation:”

Established by liaising with Project/Department owners the Document Control and Numbering Procedure.

“Project Management:”

Analyzing Project/Department business requirements and creating the documents required for the ACONEX/SharePoint project setup.

Creating the new ACONEX/SharePoint Projects as per the approved implementation documents.

Attending weekly ‘Progress Meetings” with the vendors for resolving corporate related issues, enhancements & best practice processes.

“Process Mapping/Automation:”

Creating on SharePoint/ACONEX workflows for meeting department’s internal needs and optimizing Engineering Approvals.

Establishing EDMS processes and making sure quality control and assurance processes are up to the ISO 9001 standards.

“System Administration and Management:”

Managing on SharePoint/ACONEX users’/groups accessibility/system rights through proper access/governance Procedure.

Updating system project settings (ACONEX/SharePoint) according to new business requirements through proper governance process.


Producing for the IMS department/company periodic reports (System Administration KPIs, IMS Monthly reports, Document Control audit Check-up reports, accessibility reports, Sales/Leasing contracts status reports, system usage reports and document status reports.)

(October 2008 - October 2009): Job Title: Sr. Document Controller (ALDAR’s ACONEX Administrator)

Company: ACONEX (Seconded by ALDAR) Location: Abu Dhabi, United Arab Emirates

Company Industry: Online Collaboration and Information System (No.1 worldwide in construction Collaboration systems)

Job description: (Seconded Position) similar to ALDAR’s job description as mentioned above.

(March 2006 – September 2008): Job Title: Document Control Engineer

Company: Consolidated Contractors International Company (CCC) Location: Qatar / Jordan

Projects: Qatar Bahrain Causeway (Conceptual and Basic Design), Consortium Companies: CCC, Vencie, Hochtief, MEDCO and QDVC / Barwa Commercial Avenue (Doha), JV between (Hochtief and CCC)./Other: Carnegie Mellon University (Doha), CCW (Ras Lafan, Qatar), Alsamra for Sewage Water Treatment (with Morganti) Alsamra, Jordan and CCC head office Amman (Training).

“Technical Documentation:”

Assisting QA/QC department in the setup of the Document and numbering Procedure according to project requirements.

“Document Control:”

Ensuring document submittals carried out according to the numbering and Document Procedures

Setting up for the Document Control Department the “Project Distribution Matrix” for documents distribution.

“System Administration & Management:”

Setting up on the system users/groups and controlling on the system accessibility privileges.

Trouble shooting system related problems and resolving enquiries.

“Training & Coaching:”

Arranging training seminars for basic users and Document Controllers.

“Project Management:”

Creating for new projects Information Attributes for controlling documents, repository and document retrievals

“Automation & Process Mapping:”

Automating and optimizing the EDMS system workflow processes.

Setting up incoming, internal and outgoing transmittal templates for tracking documents.


Designing “Crystal Reports” for sporadic reporting inquiries (Pulling Dynamic Data from the Data Base on a designed template).


(September 2002 - June 2005) University Name: The University of the West of England

Location: Bristol, England, United Kingdom Subject: Bachelor's degree in “Business Information Systems/BIS”

(September 2001 - June 2002) University Name: Coventry University

Location: Coventry, England, United Kingdom Subject: Business Information Technology (Foundation Year)

Primary and Secondary Schools / Until June 2001: The Bolitho School (Cornwall - England)/The New English School (Amman - Jordan) / GCSE (A-Levels and O-levels) + 1 Year of International Baccalaureate

Computer skills & Document Management/Collaboration systems:

SharePoint/ACONEX (ALDAR/MAG/Drake & Scull), Alfresco, EPLASS (Hochtief), VBC (CCC). Microsoft Office, Excel, Word, PowerPoint, Outlook, Lotus Notes, Access, SELECT SSADM (for designing Information Systems), InfoPath and MS Visio. Familiar with: Visual Basic, Front Page, Flash, CAD, MS project, Crystal Reports, SharePoint Designer and GIS system, Windows PowerShell, Microsoft Azure & Office 365.

Professional Courses:

MCSE “Microsoft Certified System Engineer” (CompuBase, Jordan)

MCTS “Microsoft Certified Technology Specialist”, the main SharePoint administration course (Koenig, Dubai)

ITIL Foundation Certified

ACONEX Certified Associate

Advanced Excel (Spearhead Gulf, Abu Dhabi)

Corporate Team Building Workshop (YAS Hotel, Abu Dhabi)


•English fully fluent written and spoken / Arabic fully fluent written and spoken.

Other skills:

Good leadership skills, managing human resources and working in teams.

Good project Management and time management skills gained through implementing many records management projects

Good communication and presentation skills gained through conducting many presentations / trainings

Process oriented in problem solving, hard worker and proved myself in many challenges

References Upon Request

Contact this candidate