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Manager Administrative Assistant

Charlotte, North Carolina, United States
January 30, 2018

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Kia Kashi

Operations Project Manager

Charlotte, NC 28203 - (347) ***-****

Authorized to work in the US for any employer


Property Manager

Intelligencia Holdings LLC - Charlotte, NC - May 2015 to Present Property management for residential and vacation properties. Duties include: site inspections, perform property tours, schedule maintenance, manage vendors, issue tenant notifications, coordinate tenant moves, and facilitate tenant social events. Process real estate tax payments. Accomplishments

Obtain documentation to execute tenant leases, secure preferred rent rates. Financial Manager

PURE BODY FITNESS - Charlotte, NC - February 2016 to November 2016 Oversee financial policy and procedures for 3500 square feet premier fitness facility. Duties include account management, member retention, collection on delinquent accounts, contract execution/cancellation, and vendor account management. Additionally, work on sales initiatives, marketing campaigns, and human resource department to insure new hire onboarding process. Process payroll and oversee commission and bonus payouts. Schedule routine monthly maintenance and special projects as needed. Oversee and direct cleaning staff. Monitor inventory for apparel, juice bar, and facility supplies. Provide the best business continuity for our members.

Skills Used

Project management, archiving files

Assistant Property Manager

Colliers International - Charlotte, NC - May 2015 to August 2015 Assist in managing 8 properties including office, retail, and industrial space located in Charlotte's metropolitan area. Perform weekly site inspections. Negotiate and execute vendor contracts and tenant leases. Schedule property maintenance with vendors. Oversee capital projects and tenant build outs. Coordinate the logistics related to tenant events. Assist with the compilation of monthly financial packages, and annual budget preparation. Process invoices for payment. Process monthly tenant bill backs. Maintain certificate of insurance files.


Monitor and initiate energy cost saving initiatives. Skills Used

Adhere to strict deadlines with close attention to detail. Accountant Lease Administration

Randstad Professionals (Bank of America) - Charlotte, NC - February 2015 to May 2015 Corporate workplace operations lease payables. Maintain positive relationships with vendors and landlords. Reconcile statements and invoices from landlord. Make accurate and timely payments. Accomplishments

Update rolling tenant fees with annual step-ups resulting in increased accuracy in monthly billing. Financial Assistant/Contract & Lease Administrator Cushman & Wakefield A - New York, NY - October 2011 to September 2014 Initiate contract execution and renewals

• Monthly accounting reports including journal entries, posting checks, trial balance, bank reconciliations, variance reporting

• Monitored license renewals for permits to maintain code compliance

• Process monthly operating invoices including utilities, payroll, repairs and maintenance, cleaning, taxes and insurance fees

• Data compilation for capital projects

• Maintain consumption reports for energy analysis

• Interface daily with all levels of management to keep all apprised of progress in ongoing projects.

• Administrate payroll submission for 30+ staff members including executive, administrators, porters and engineering

• Process 32 BJ and Local 94 Annuity, Pension, Welfare and Sickness Benefits

• Annual budget preparation

• Tenant billing- issue sundries and chase tenant arrears

• Maintain lease abstract files

• Accounts Payable in Property Management Office of a million-square foot class "A" multi-tenant office building Administrative Assistant

Cushman & Wakefield A/A/F Credit Suisse - New York, NY - May 2007 to September 2011 General Administrative duties including: Phone Coverage for eight project managers and Sr. Director, upkeep of current client contacts through specified directories, meeting minutes, calendar maintenance, mail merges, filing, faxing, photocopying, etc.

Coordinate the logistics involved in tenant events. Insure adherence to building rules and regulations for all construction and building repairs. Expense report generation and submission for all project managers. Maintain Reports including: Union Hours of Engineers, Engineer Attendance Report, Con Edison Meter Readings, Steam & Water Meter Readings, Electrical Consumption, Vacation calendar, Work order chart, Monthly & Quarterly access report for employee clearance. Maintain and organize project files, both electronic and hard copies through memorandums to clients and binders for file reference.


Liberal Arts

Clark Atlanta University

1998 to 2002


Project Management Plus Certificate Program

April 2016 to Present

Reebok Indoor Cycle Certification


10 years of hands-on experience working in fast paced office environments adhering to strict deadlines. Proficient in Microsoft Word, Outlook, PowerPoint, Excel, Yardi, ABC Financial DataTrack, MindBody, Angus, Avid, PeopleSoft, System Galaxy, First Document Index Management, Manhattan, Nexus, Salesforce, and ADP

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