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Chairman and General Manager Executive Assistant

Location:
Cairo, Cairo Governorate, Egypt
Posted:
January 31, 2018

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Summary

Detail-oriented, organized, motivated and efficient Executive Assistant with extensive experience supporting senior Vice Presidents; Executive Directors; Senior Partners and Top-tier Executives in Top Management Department, along with providing administrative support for Executive-Level staff, including coordinating complex travel arrangements and schedules.

Driven Executive Assistant adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency and achieve organizational objectives.

Reliable with a keen focus on detail, accuracy and the impact of the finished product. Expertise in Microsoft Office and different software. Certified administrative professional committed to quality performance, cognitive thinking and management of organizational goals.

Skills

Excellent communication skills

Self-directed

Strong interpersonal skills

Accurate and detailed

Advanced MS Office knowledge

Microsoft Excel certified

Business writing

Dedicated team player

Extensive vocabulary

Employee training and development

Business writing

Report writing

Report development

Results-oriented

Event planning

Excellent planner and coordinator

Schedule management

Filing and data archiving

Multi-line phone proficiency

Conference planning

Personal Information

Date of Birth: 1st June, 1978 *Place of Birth: Cairo. *Nationality: Egyptian. *Martial Status : Married.

Work History

01/2008 to 09/2016 Executive Assistant to Chairman & General Manager

Petroceltic International PLC

Maintains confidentiality and uses a high degree of discretion.

Conserves executive's (CEO & General Manager) time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.

Communicates directly, and on behalf of the CEO, with Senior Management Team, staff, and all external high Level executives, on matters related to CEO's programmatic initiatives.

Provides a bridge for smooth communication between the CEO's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.

Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities.

Works in a professional and focused manner to schedule internal and external meetings.

Prepares for meetings including ordering lunch, booking conference rooms, setting up projector or video conferencing units.

Prepares reports by collecting and analyzing information.

Sets-up staff meetings, maintains electronic staff calendars and organizes team events.

Takes minutes of meetings, types & distributes them, follows up actions to be taken.

Acts as a liaison with the board of directors as needed.

Directed administrative functions for the directors, principals, consultants and key managers.

Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.

Writes error-free, eloquent emails and letters for various events and announcements.

Updates and maintains phone lists for CEO & General Manager.

Maintains executive's (CEO & General Manager) appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

Becomes familiar with the specific, detailed needs of the CEO& General Manager and travel partners; creates consistent travel itinerary portfolios.

Provides comprehensive support services to the CEO and General Manager that ensures a professional, responsive and effective experience with the organization as a whole.

Provides sophisticated calendar management.

Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgments and recommendations to ensure smooth day-to-day engagements.

Administers correspondence, manages incoming calls, and prioritizes phone messages, emails and mail.

Handles all calls and visitors with grace, sophistication and professionalism.

Maintains physical and electronic office filing systems for CEO and General Manager.

Assign obligations to employees and observe their performance.

Make suggestions and give feedback on staff’s efficiency to other mature authorities.

Forming workplace guidelines and assisting employees understand how to adhere to them by establishing a good example.

Supervising the employees and keeping various information of projects, and targets.

Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale.

Supported the human resources department in the annual employee review process to manage performance merit increases.

Located and attached appropriate files to incoming correspondence requiring replies.

07/2006 to 12/2007 Office Manager to Chairman & General Manager

Melrose Resources Petroleum Comp

02/2004 to 6/2006 Office Manager to Chairman & General Manager

Merlon Petroleum Company

02/2000 to 02/2002 Guest Relation Officer

Mena House Oberoi

Education

June 1999 Bachelor of Mass Communication - Radio & TV Sector

Mass Communication Faculty – Cairo University

General Grade: Good

June 1996 High School Diploma

Saint Anne Soeur De charitee Robainson – Cairo

Languages

Strong verbal and written communication skills. Ability to read and interpret documents such as rules, operating and maintenance instructions. Ability to write routine reports and correspondence. Ability to speak effectively before groups or employees of organization ( in both English and French Languages).

Computer Skills

Specialized computer skills necessary as an adept at using various applications including spreadsheet, report writing, presentation creation/editing, communicate by e-mail and use scheduling software. Uses Outlook, Word, Excel and PowerPoint to produce materials for internal and external meetings and conferences.



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