Project COntrols Cost Engineer

Vera V. Allen

Professional Summary:

I have ten years of professional experience in Project Controls as Cost Engineer and Portfolio/Projects

Cost Analyst working on Refinery Turnaround/Outages projects and Capital projects: Infrastructure, Facility

Siting, Pipeline replacement projects etc.

I worked as part of the Client’s team for ConocoPhillips, BPXA, Alyeska Pipeline Services Company, Suncor

Energy Inc. and other companies.

I have five years of professional experience in Accounting as Staff Accountant, A/P Analyst and A/R

Analyst.

Skills:

Extensive knowledge of business performance management software like SAP, CATT.

Working knowledge of work processing programs and familiarity with multiple accounting systems

including Oracle, CMMS Passport, BRIO Financials, WinEst (estimating software), Pricer, Vantage Point.

Working knowedge of Adobe Professional, Business Objects, COBRA, Citrix, extensive use of MS Projects and

P6 scheduling for project cost tracking and forecasting. Write reports in various databases like BRIO, Access,

Data Warehouse, Crystal, etc.

Proficient in Microsoft Software Applications (Word, Excel, PowerPoint and Project).

Strong Microsoft Excel spreadsheet skills including PivotTables and Access database Applications.

Excellent interpersonal skills with effective oral and written communication skills, able to work

independently, leading staff and delegating tasks.

Effective in assessing and prioritizing multiple tasks and projects, using analytical and research skills,

perform variance analysis of estimate-budget-actual costs on individual projects and portfolio of projects.

Able to establish and sustain effective and positive working relationships.

Equipped with strong management skills, work ethic, consensus gathering skills, and organizational skills.

Comfortable maintaining a high level of confidentiality.

Professional experience:

Suncore Energy Inc., Denver CO (6/19/2017 – present)

Turnaround Cost Analyst tasks and responsibilities (TA event budget over $46MM):

Report/analyze information produced by project controls systems against baselines in SAP and 3rd party reporting.

Support development of and update the cash flow (projected)

Track and submit accruals monthly on purchase orders and staged personnel. Expedite the closing of purchase orders with input from the SCM and project team throughout the project’s life cycle.

Support and participate in development of budgetary estimates, controls estimates, scopes of work and requisitions. Load and maintain current authorized budget into (SAP) based on approved project control plan and WBS.

Responsible for maintaining change order log in support of the change management process

Responsible for analysis of third party reporting and validating any variance to plan

Responsible for maintaining daily cost and productivity reports, producing cost performance indicator reporting.

ConocoPhillips - AIRSWIFT Worldwide Resources (4/13 - 4/16)

Portfolio level Cost Analyst – this is a mid-management position with following responsibilities:

Prepare various monthly reports for the CPO (Capital Projects Organization) projects and programs portfolio, including VOWD (Value of Work Done), LE (Latest Estimate or Forecast) report, LRP (Long Range Plan) monthly report. Analyze Portfolio Forecast Variances and communicate findings to Projects Service Manager.

Prepare, review and analyze monthly accruals reports and resolve issues related to accruals calculation. Submit finalized report to the management for review and approval and to Finance for posting.

Site Distributable Project Cost Analyst responsibilities:

Provide Cost engineer/analyst functions for a standalone Site Distributable, which is set up for the Construction hours’ allocation to CPO portfolio projects. Collect and review all Construction Hours reports provided by all Vendors for the CPO on the portfolio projects. Prepare Construction Hours Allocation report for financial group for posting. Collect, track and analyze actual costs for Camps maintenance and other charges accumulated on this project for further allocations. Analyze LE report, residual balance, post forecast to SAP. Running this project required strong understanding and knowledge of each and every project in the portfolio.

Capital Projects Organization Cost Analyst:

Work with Project Manager to develop, generate and track project funding notifications (AFEs)

Set up projects in Cost Control and Financial organization systems: develop and upload WBS including WBS dictionary; open project Work Orders (WO)and track project expenditure against WOs and monitor schedule activities for which the WOs are set up.

Review and develop estimate into project budget and establish Cost baseline for the projects

Elaborate materials estimates into projects budget setting up tracking spreadsheet by WBS, by commodities, by Material Requisitions, by Purchase Orders and develop and update forecast using P6 schedule

Prepare and analyze Project reports including but not limited by: Earned Value (EV) report, CPI and SPI, Forecasts, and Variance reports to identify and resolve issues

Track actual costs vs. planned. Calculate accruals and Forecast/Estimate at Completion (EAC)

Track contractual obligations and deliverables. Monitor outstanding Project commitments

Participate in the process of identifying Project risks

Help to identify the need for Change Orders. Track, document and incorporate Change Orders into Projects Forecast as needed

Monitor and document the Drawdown Contingency process

Track scope changes, trends and variances that potentially affect schedule performance

Perform Technical review of the Subcontractor/Vendor Invoices to ensure that the Invoices are processed in timely fashion and coded to the proper Charge Code in A/P workflow in SAP. Resolve Invoice related issues

Communicate Project status and findings to Project Manager

Present Project Status at the monthly Project Management Team meetings.

Perform Project and Phase close out activities and assist Project Manager in preparation of the Project Close Out Report

Handle other essential tasks as required

BP - HAWK CONSULTANTS LLC / SWIFT OIL AND GAS INC. / HKA (5/08-4/13)

Project Cost Controls Engineer

Work with Project Manager to develop, generate and track project funding notifications (AFEs)

Set up projects in Cost Control and Financial organization systems: develop and upload WBS including WBS dictionary; open project Work Orders (WO)and track project expenditure against WOs and monitor schedule activities for which the WOs are set up.

Review and develop estimate into project budget and establish Cost baseline for the projects

Elaborate materials estimates into projects budget setting up tracking spreadsheet by WBS, by commodities, by Material Requisitions, by Purchase Orders and develop and update forecast using P6 schedule

Prepare and analyze Project reports including but not limited by: Earned Value (EV) report, CPI and SPI, Forecasts, and Variance reports to identify and resolve issues

Track actual costs vs. planned. Calculate accruals and Forecast/Estimate at Completion (EAC)

Track contractual obligations and deliverables. Monitor outstanding Project commitments

Participate in the process of identifying Project risks

Help to identify the need for Change Orders. Track, document and incorporate Change Orders into Projects Forecast as needed

Monitor and document the Drawdown Contingency process

Track scope changes, trends and variances that potentially affect schedule performance

Perform Technical review of the Subcontractor/Vendor Invoices to ensure that the Invoices are processed in timely fashion and coded to the proper Charge Code in A/P workflow in SAP. Resolve Invoice related issues

Communicate Project status and findings to Project Manager

Present Project Status at the monthly Project Management Team meetings.

Perform Project and Phase close out activities and assist Project Manager in preparation of the Project Close Out Report

Handle other essential tasks as required

PBS, Inc. (9/07-3/08)

A/P Analyst

Assigned to Alyeska Pipeline Service Company, Anchorage, AK

Approve transactions, acquire any additional information needed for processing A/P source documents, review information in A/P source documents for completeness and determine processing requirements.

Work in Oracle, Passport, Business Objects and Excel spreadsheets to enter complete and accurate A/P information and transactions into the financial system.

Match Invoices to Purchase Orders and/or to Work Orders. Verify and/or correct Invoice coding string: Account Feature, Cost Center, FERC, Project AFE, Project Task, Work Order, Work Order Task and Asset coding.

Perform research on accounts, run reports, set up and maintain vendor database. Reconcile vendor’s statements to Oracle and Passport records.

Match checks and receipts with supporting documentation and file. Answer AP inquiries and follow up on discrepancies.

Process Employee’s Expense Reports and perform general and detailed audit of the Credit Travel Card & Purchase Card Expense Reports for the company employees.

RTX STAFFING INC (7/06-7/07)

Project Technician

Assigned to CH2M Hill, VANCOR (Russian Project), Anchorage, AK

Perform technical translations for CH2MHILL engineers and for Cluster (Russian Client) engineers. Provide verbal translations at technical meetings for all disciplines: Participate and translate at Client meetings. Work in Primavera software translating schedules. Translate technical documentation from English to Russian and from Russian to English including drawings (in Bentley and AUTOCAD), Bill of Materials Technical Reports to all disciplines. Translate official letters to and from the Client, Russian Standards, Technical Specifications, RFIs, TMRs, Standard Norms and requirements of Russian Federation and other technical documentation related to the project. Prepare and close out documentation packages issued to the Client.

HOPE Community Resources, Inc. (10/03-7/06)

Staff Accountant, Anchorage, AK

Assigned a full range of responsibilities of an Accounts Payable Staff Accountant for a non-profit care provider.

Monitor billing and payment status of the Customers’ Invoices and communicate issues to the management

Perform unbilled and accrual calculations and assist with invoice collection, report the status of aging reports, keeping accurate records and provide required data for audits

Prepared multi-million dollars Medicare/Social Security checks deposits on a bi-weekly basis

Perform Company Bank Statements reconciliations

Implement month/year end GL activities.

Medicare, Medicaid

HIPPA

Alaska Native Tribal Health Consortium, Anchorage, AK (4/03- 10/03)

Dept: Central Engineering Services/Construction

Finance Accountant Technician III/Temporary

Accounts Receivable and Accounts Payable financial responsibilities

Hankal Construction, Inc., Anchorage, AK (6/01 – 4/03)

Administrative Assistant

Coordinate the daily operation of the office, including but not limited to:

Make flights and car reservations for office personal as required;

Order plans and specifications for prospective jobs, followed by ordering Bid, Performance and Payments Bonds, finalize the Bidding packages; set-up filing system on new Projects and track all the Project Work in Progress, as well as review Insurance Requirement for subcontractors and submit Requests for Certificate of Insurance to Insurance Broker deliver RFQs for insurance;

Prepare payroll, provide cost control: issue Change Orders to Subcontractors, track and update billing files in respect to Change Orders and progress reports; generate and follow up on purchase orders, and all other incoming and outgoing correspondence; handle phone calls; customer services; order office supplies.

Educational background:

AACEi International active member.

PMP Certification Prep Course 2009.

Achieved Associate Degree in Accounting and Financial Management 2002, UAA.

Achieved Master’s Degree in State and Municipal Financial Management, 1996. Awarded qualification: Manager – Economist.

Achieved Master’s Degree in Foreign Languages Education 1984, accredited in the United States. Teacher of Foreign Languages: English and French

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