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Project Coordinator/Administrator

Calgary, Alberta, Canada
54K to 60K
January 28, 2018

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Lamya Cattoni

Calgary, Alberta


Project Coordinator/Administrator

A consummate professional with 15+ years of experience in coordination and administration of construction projects. Looking to join a forward thinking and dynamic team to advance career while supporting company growth.


Construction Business Development Customer Relationship Project Management Team Management Proposals Documentation Resource Management Leadership Contracts RFPs/RFIs/Change Orders Human Resources Communication Systems Staff Recruitment and Training Opportunity Identification Subcontractor Management Safety Procedures Operations & Accounting Systems Policies & Procedures Microsoft Office Office Administration Workers Compensation Writing Skills Organization EXPERIENCES AND ACHIEVEMENTS

PRECISION COMMUNICATION SOLUTIONS INC – Calgary, Alberta 2016 – 2017 Telecommunication and Infrastructure Specialists for the Oil and Gas Industry. Project Coordinator

Overall responsibility for the administration of construction projects undertaken by the Project Managers and Site Supervisors thought out the project life cycle;

Supported the Project Managers with preparation of proposals, contracts, costs, cash flows, schedules, distribution of reports and correspondence to project teams, operations and clients;

Managed PMO (Project Management Office) mailbox ensuring all emails and request were dealt with in a timely manner;

Interpreted and coordinated support activities such as invoicing, PO generation and shipping;

Monitored PO’s, initiating appropriate mitigation measures resolving insufficient funds;

Assisted with project cost control and Change Order Management;

Identified and communicated project scope change such as budgets and schedules efficiently;

Lead weekly stewardship meetings documenting project status, meeting minutes and follow ups;

Attended client and team meetings assisting with determination of project requirements supporting activity coordination.

ANTHEM PROPERTIES CONSTRUCTION DIVISION – Calgary, Alberta 2015 – 2016 Real estate investment, development and management company operating in Western Canada Project Administrator

Appraised contract ledgers against invoices for processing and change order creations;

Assisted Project Manager with closeout procedures and release of holdback payments on time;

Investigated and resolved complaints to vendors’ satisfaction receiving commendations by email and telephone calls.

GOLDER ASSOCIATES LTD CONSTRUCTION DIVISION – Calgary, Alberta 2014 – 2015 Independent consulting, design, and construction services. Providing innovation to overcome ground engineering and environmental challenges since 1972. Project/Group Administrator

Supported Principles and Project Managers with RFP process and project work;

Reviewed/compiled bid and proposal information according to RFPs; Lamya Cattoni Resume, Page 2

Conducted grammar/punctuation editing, formatting, report production, distribution, and archiving files following company’s established document management procedures;

Created database of project history to aid in pre-qualification bids and proposals;

Completed project set up procedures in Dynamic CRM and kept project files current using specified document control systems (PWS/CWS);

Managed team’s travel and training registrations (i.e. additions, cancellations, reschedule);

Coordinated new hire orientations and events;

Implemented administrative solutions to streamline team processes;

Reviewed and processed vendor invoices, Principle’s credit card and employee expense reports;

Developed 500-page prequalification report for the City of Calgary resulting in the ability to bid on opportunities.

PRECISION COMMUNICATION SOLUTIONS INC – Calgary, Alberta 2012 – 2014 Telecommunication and Infrastructure Specialists for the Oil and Gas Industry. Project Administrator

Distributed Issue for Review (IFR) and Issue for Construction (IFC) packages to clients;

Supported Director of Engineering with Coordination of project deliverables scheduling and forecasting;

Assisted Project Leads in the review/creation of quotes and project set up;

Created monthly cost reports for the project leaders and clients. SHOCK TRAUMA AIR RESCUE SOCIETY (STARS) – Calgary, Alberta 2007 – 2012 Company offers time, hope and life-saving transport to critically ill and injured patients. Administrative Assistant – Finance Department Human Resources

Built communication systems database resulting in $25,000 cost savings for first year;

Streamlined legacy mobile phone contracts and operational duties with significant savings;

Documented executive expense summaries for Governance Department and External Affairs;

Supported Human Resources with reference verification, employment confirmation, new hire orientation, security/background checks, payroll entry and other assigned duties. OTHER EXPERIENCE

THERMAL SYSTEMS KWC LTD – Calgary, Alberta 2007

Administrative Assistant Receptionist

ACADEMY OF LEARNING BUSINESS (CAREER COLLEGE) – Calgary, Alberta 2006 – 2007 Administrative Assistant


Successful Construction Project Administration – EPIC - Edmonton, AB (2013) Contract Management Certificate – Mount Royal College – Calgary, AB (2012) Information Access and Protection of Privacy Certificate – University of Alberta (2011) Office Administration Diploma – Academy of Learning – Calgary, AB (2006) PROFESSIONAL DEVELOPMENT

Adept (Project Document Control System) – Precision Communication Solutions (2017) Dovico (Project Cost Control System) – Precision Communication Solutions (2017) Company Customized Database – Precision Communication Solutions (2017) Timberline – Company Accounting System – Anthem Properties (2016) SharePoint – Company Collaborative Workspace – Anthem Properties (2016) Lamya Cattoni Resume, Page 3

Managing Workplace Injury (OSI) – Golder Associates (2015) BST- Comprehensive Project Inquiry – Golder Associates (2014) Dynamics CRM (Client Management System) – Basic Training – Golder Associates (2014) LMS Orientation – Record Management Training – Golder Associates (2014) Alberta Construction Safety Association – Construction Safety Training – Golder Associates (2014) Supervisor HSE Essentials – Golder Associates (2014) Anti-Corruption & Anti-Bribery – Golder Associates (2014) Health & Safety Module 1, 2 and 3 – Golder Associates (2014) Electronic Health and Safety and Environmental Plan – Golder Associates (2014) Workplace Hazardous Material Information System – Golder Associates (2014) OSSA Regional Orientation Program AGD 2006 – 1 C – Golder Associates (2014) Livelink (Data Management System) - Precision Communication Solutions (2012) Project 2007 Level 1 Training – Train Canada (2011) Financial Edge (Accounts Payable Essentials) – STARS (2007 - 2011) Safety Management System – STARS (2007 – 2011)


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