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Administrative Assistant / Receptionist

Middle Village, New York, United States
March 07, 2018

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**** **** ******

Middle Village, N.Y. 11379

Cell# (917) ***-****



AY-Host Paper Corp., -118 East 28th Street/Suite 414, New York, NY 10016

(Administrative Assistant/Receptionist)

Responsibilities as Receptionist

Answer Switchboard, Schedule Appointments, Type letters, Fax Office

Documents, Prepare Fed-Ex Shipments for Mailing, and Trace Packages.

(Assistant to Customer Service/Sales Dept.’s)

Take and Process orders (prepare Bills of Lading and Invoices for Customers),Check stock and inventory of products for quantity & availability in house as well as contacting outside Paper Mills for Pricing. Contact Various Trucking Companies: Schedule Delivery & Pick Up Appointments, Obtain Rate Quote For Trucking Charges on Certain Deliveries.

(Assistant to President and Office Manager)

Send and Receive Daily E-Mails for President (Outlook Express/Windows Live Mail: using PDF Viewers & Adobe Reader Features), Prepare Company Documents, Letters, Etc.(Microsoft Word/ Word Perfect). Sort & Organize Company Files, Prepare Stock

Cards on Products, Print Time Cards for Warehouse Employees Annually. Order Company Supplies as needed for Office as well as Warehouse.

(Assistant to Accounts Payable & Receivable Dept.’s)

Call Customers for payment of past due invoices, Fax requests for payment to Customers, File Paid Bills into Company Files. Pick Up Company Mail (Checks, Bills, Etc.) from Post Office. Prepare Company Deposits, Take Deposits to Company Bank when President is busy and/or unavailable to go to Company Bank on certain days.


Jefsteel Business Equipment Corp., 1345 Halsey Street, Brooklyn, N.Y. 11237

(Order Processing Representative/Clerk) Responsibilities Included:

Receive and Process Sales Orders: (Micro-Soft Windows) to access computer for major & all company customer orders and check for error and discrepancies and enter into company records. Prepare Bills Of Lading for shipment of orders processed. Invoicing: Upon receipt of shipping confirmation, prepare invoices for all Customers, sort invoices, mail to customers, and file office copies.

(Assisting Customer Service Dept.)

Researching UPS Tracers & Inspections of

Merchandise for customers, checking shipment status, Supply customer with Product information as needed. Covering Switchboard as needed.

(Assisting Accounts Payable & Receivable Dept.’s)

Processing Credit Memos, Entering & Processing Daily Cash Receipts,

Assisting in Printing weekly Payroll Checks & Quarterly Reports as instructed. Filing payable bills into company files.


Greene Paper Co., 57-00 49th St. Maspeth, N.Y. 11378

(Data Entry/Clerk Typist) Responsibilities Included: Order & Invoice Processing.

Assisting Purchasing Dept: Processing Purchase Orders. Covering Switchboard when needed. Processing Inventory Stock Entries Annually.


Grover Cleveland High School --2125 Himrod Street, Ridgewood, N.Y.11385

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