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Project Document Control

Calgary, Alberta, Canada
January 26, 2018

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MARITZA CARTER – Cell # 587-***-****

Senior Document Controller; I will bring to your company my experience in leadership, data management and administration within the engineering, procurement and construction management industry. Having worked with a variety of clients, gained experience with multiple engineering document management systems; Livekink, Convero, Tdocs, ProArc, SharePoint, and proficiency in MS Office applications. Good Knowledge and experience through the life cycle of a project; focused on quality and accuracy.

Work Experience:

Project Document and Data Management 2014 – 2016

FLUOR - NWR Sturgeon Refiner (NWR) Calgary, AB.

Implemented the process of squad checks, reviews and returns of vendor documents

Managed documents through the document life cycle and ensuring the integrity of the electronic document management information

Made accurate entries and updated project databases (e.g. POL and ProArc)

Uploaded and retrieved files on/off NWR FTP site

Communicated effectively; verbally and electronically with Leads, Engineers and Vendor/Contractor to ensure quality documents are being processed

Document Management Specialist 2012 -2013

Ausenco - Multiple Projects Calgary, AB.

Handled effectively several active projects

Interacted with several PMs and employees from Calgary and Halifax offices

Closed projects, cleaned systems and ran reports to reconcile project’s POs

Uploaded files on to several FTP sites, Livelink, shared folders and EDMS

Dealt with day to day Document Control activities; logging, scanning, archiving

Trained and monitored activities of junior and intermediate document controllers

Client’s Document Management 2011 – 2012

HATCH-GASCO -Habshan Sulphur Granulation Plant Calgary, AB.

Contracted by Hatch to work for the client – GASCO

Worked closely with the consultant WorleyParson team and Abu Dhabi engineers

Retrieved documentation from sub contractor’s system

Performed quality check and log of documents received from contractor/subcontractor

Run reports to be presented to the client on our weekly engineering meetings

Maintained project SharePoint filing system

Senior Document Control Coordinator 2010 – 2010

SNC-LAVALIN - Aramco Project Calgary, AB.

Coordinated documentation by disciplines in the area of Gas to be ready for Interim review packages, having them out on time as schedule by client

Quality checked, kept up with all required changes, with accountability, team focus and great communication between all areas of the project

Kept project SharePoint drive up to date

Processed third party documents in PM+ (Project Management) Software and PDM (Project Document Management), Document transfers to SharePoint

Project Document Control Lead 2005 – 2009

JACOBS Engineering - Shell Waterton Project Calgary, AB.

Conducted audits of the project electronic document management system (Prolog) and originals drawings

Maintained field Installation work packs (FIWP) making sure that each package had the latest revision of drawings; filing and logging them in the respective turnover binders

Day to day interaction with planning, construction, engineering and quality groups to fulfill project requirements

Lead and trained a team of 10 Document Controller Technicians

Established work priorities, ensured deadlines were met, and procedures / standards were followed consistently to achieve improvements in productivity of final project completion

Approved Over Time and conveyed employees performance and development reviews to enhance productivity

Conferred with document originators and engineering liaison personnel to resolve discrepancies on revisions or incorporation of comments

Set up work procedures, trained new team members

Attended to weekly meetings with client and discipline leads to update on status of documentation and to be informed on project changes

Uploaded virtual documents into client's data base using CSV files and LiveLink, keeping the client up to date with accurate revisions of drawings

Identified, classified and maintained technical records and related files to be released to project site, vendors, contractors and other operating departments

Document Control Technician 2004 – 2005

BANTREL INC. - Edmonton Diesel Desulphurization Project Calgary, AB.

Petro Canada

Successfully handled engineering and vendors documentation requests

Day to day process of vendors and technical documents using InfoWorks

Scanned and reproduced of documents

Distributed and filed drawings according disciplines and document types

Document Control Technician 2001 – 2004

SNC-LAVALIN INC. - Upgrade Expansion (UE-1) Project Calgary, AB.


Executed daily operations of processing vendors’ documentation into the EDMS

Assisted expeditors on tracking vendors’ documents

Monitored squad checks on a daily basis

Processed vendors and contractors supplier data using CONVERO, LiveLink and TDocs

Assured the integrity and quality of documents issued by vendors

Maintained project drive and filing system, to ensure it was up to date

Retrieved and archived native files from and to FTP site

Procurement Admin/Document Control Clerk 2000 – 2001

AMEC INC. Christina Lake Project Calgary, AB.

Compiled Instrumentation Systems data for final books

Coordinated filing and archiving of project master documentation for project close out

Assisted several disciplines with administrative requests

Extracted key information from documents and logged them on different spreadsheets for project team members’ easy reference; created work tasks in Outlook and updated notes accordingly

Procurement Admin/Document Control Clerk 1998 – 2000



Arranged travel, hotel booking and expense reports

Produced procurement reports using MS Office, Material Management Tools

Maintained file system for buyers and client, simultaneously

Processed daily quotations, purchase orders, change orders and expeditors reports

Assisted document control with reproduction, distribution and filing


Foundation of Technical Communication - Mount Royal University - Calgary, AB.

MS Office Training Calgary, AB.

Business Administration - University of Managua, Nicaragua, C.A

Business Secretary, Certificate - Managua, Nicaragua C.A.

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