Manager Payroll

Annie M McMeans, MBA

************@*****.***

Senior Payroll Consultant and Manager with over 10 years of experience providing vision and leadership for developing, implementing, and performing a full range of executive administrative & HRIS duties in Human Resources, Payroll, Retirement Pension, Benefits and employee labor relations procedures.

Highlights:

Ensure payroll tax payments are in compliance with applicable federal, state and local tax laws.

Reconcile payroll related general ledger accounts.

Manage the overall corporate payroll functions including, payroll processing, payroll taxes, reviewing and revising policies and procedures, as well as internal controls, system review and upgrade.

Maintain necessary vendor relationships and compliance risks for federal, non-profits, private and gov’t contractors.

Knowledge of local/regional compensation and benefit practices as well as employee benefit plans and legal HR issues.

5+ years of experience as a HR and Payroll SME with data visualization and dashboards for Payroll processing with Workday and ADP.

10+ years’ experience supporting the design, development, and/or maintenance of SharePoint.

Experienced implementing global, international and domestic payrolls.

PROFESSIONAL EXPERIENCE:

INDEPENDENT PAYROLL CONSULTANT APR 2013 – PRESENT

Extensive experience as a senior payroll and HCM consultant with a full range of functions, as well as simultaneously directing multiple projects related to benefits, time and labor, compensation, payroll and HR. The main point of contact to validate data integrity while providing technical guidance to end users on the operation of the Payroll data system, supporting upgrades, integrations and conversions. experience, highlighting the types of industries that you have supported, the range of company sizes in terms of revenue and/or number of employees. employee relations and training, Worked with global, international, domestic, federal and non-profit payroll organization from 35,000 to 85,000 employees.

HHS Federal Government, Washington DC

Payroll Manager / Senior Payroll & HR Consultant

Perform Payroll requirements analysis and create specification definitions for the Multiproxy for Workday 26 system and its related applications such as Payroll, Time Tracking, HCM, HR, Recruitment, Onboarding and external Service Providers.

Support the HRIS Workday application’s change management process and perform multiproxy Payroll System configuration and customization of the HRIS application for 50 state and federal tax division’s.

Performs a variety of complex requirement analysis for computations as it relates to design, configuration, earnings, involuntary and voluntary deductions, benefits, taxes, FMLA and Leave accruals, salary limitations, or initiation of specific payroll processes as directed by the Stakeholder’s.

Advise on all phases of hiring, PAR processing, merit promotion, priority placement, Reduction-in-Force (RIF) and RIF avoidance, affirmative employment policies and procedures and related legal, regulatory, and contractual requirements or entitlements for 85,0000 federal employees.

Assist with the development of user manuals and assist with the education of users on new or modified processes of the payroll and Core HR. Proactively consults with stakeholder’s and users to clarify current operating procedures and to identify solutions and recommendations for improvement for the HR and Payroll system.

International Justice Mission, Washington DC

Payroll Manager / Senior Workday Consultant

Performed payroll consulting management with federal Davis-Bacon Act payrolls in ADP, Workday, Krono’s timekeeping, (HCM, Compensation, Benefits, Retirement Payroll, HCM Talent Management, Time Tracking, and Absence Management) HR, and Time and labor Payroll systems.

Managed third-party Ceridian payroll processing and resources for employment tax filings with Workday.

Performed setup of new tax entities including, but not limited to, research of non-US payroll laws, best practices pertaining to employment taxes and garnishments.

Identified and managed the implementation of new systems and major enhancements by conducting regular needs assessments with stakeholders to determine system capabilities and process improvements.

Assured that company is in compliant with all federal and state income tax withholding and tax reporting requirements, and correspond with the IRS or state taxing authorities in relation to tax notices.

Maslow Media Group, Inc., Washington DC

Director of Payroll Operations & Client HRIS Services

Analyze and evaluate complex HRIS technical payroll upgrades, controls and systems information and documentation, maintaining knowledge of legal requirements.

Maintain related to day-to-day management of 30,000 employees and client’s payroll in payroll department. Partner with HR and Finance in aligning and implementing a more streamlined payroll and benefit process.

Provide technical Workday support and advice in the implementation configuration, maintenance and support of the organization Government HR & Payroll systems encompassing areas such as: salary and wage payments, deductions, time-reporting, sub-contractor processes, workers’ compensation and related payroll Seri.

Monitor worker’s compensation insurance coverage for all entities, operations, and activities; ensure that insurance is adequate and in force; initiate and pursue insurance claims are required. Implement and track termination of employment process, conducting exit interviews.

Work closely with senior leaders/managers to provide expertise and hands on support in multiple areas including: workforce planning, on boarding, employee retention, employee relations, management coaching, performance management and change management.

Inova Health Systems Hospital, McLean, VA

Senior Payroll Manager

Processed biweekly, monthly and weekly union & non-union payroll for 35,000 employees.

Overseeing compliance with statutory reporting and filing requirements (e.g. payroll taxes, Federal, State and local taxes including, W2s, W3s, and state equivalents).

Supporting all internal and external audits related to payroll and HRIS systems, including PTO in PeopleSoft and Workday, correcting and adjusting as necessary.

Help implement HR strategy, policies, and processes that align and support the Organization’s strategic objectives, partnering with senior leadership in decision making, influencing, and driving desired change.

Manage benefits administration to include claims resolution, invoice reconciliation, open enrollment and communications to staff.

Maintain and update policies and procedures, including employee handbook. Worked with Benefits to define new benefits code mapping in PeopleSoft.

Sibley/John Hopkins Hospital

Senior Payroll Director &HR/ Payroll Consultant.

Conducts periodic audits of human resource systems activities to ensure compliance with policies and procedures for retirement, benefits, HCM, Payroll, Compensation, etc.

Handled the tasks of performing all related payroll activities and functions for Finance Director and John Hopkins during transitioning of John Hopkins system Workday 27, Kronos 6.3, and Lawson 9.0.

Assisted in the planning and organizing of the assigned HRIS testing of HR and payroll systems for compliance.

Maintained all IRS corporate policies and procedures relating to retirement accounts in the corporate Trust and Investment Operations Manual.

Interfaced with internal and external auditors and regulators related to all retirement services matters.

Assisted with developing, coordinating and recommending changes for the improvement of workflow in payroll and HR for John Hopkins related to benefits, retirement, labor contracts, etc.

ADP, Alpharetta GA

Senior COS HRIS & Payroll Operations Director

Responsible for independently managing 1-6 complexed large- size clients to deliver timely and accurate payroll processing utilizing Lawson 9.0, PeopleSoft 9.0, Enterprise V-5, Pay Workforce Now, Kronos 6.0 and Oracle systems of clients.

Supervised daily payroll and retirement operations of processing to ensure daily and weekly tasks are completed as scheduled in compliance to SAS70 and SOX audit control objectives.

Provide final Sign-off on HRIS payroll checklist and processing task, policies and procedures to ensure SAS70 and SOX compliance.

Supervised HR and Payroll teams of 30 -40 associates payroll processing to provide feedback and assistance as needed to clients.

NRECA Electrical Workers Administration, Arlington, VA.

Senior Payroll & Retirement Manager

Maintained benefit records by developing recordkeeping ADP HRB systems; initiating new-hire retirement federal benefits; recording changes.

Developed ad-hoc reports and establishes parameters for end user reporting from PeopleSoft and ADP.

Developed and maintained HRIS statistical systems to provide the Retirement Board with reports on benefit payment and service levels.

Supervised the payroll and retirement processing, maintenance, retention and confidentiality of over 30,000 employee’s payroll records and 15,000 monthly retirees benefit retirement pension payments.

INTERNATIONAL BROTHERHOOD ELECTRICAL WORKERS UNION, Washington, DC JANUARY 2008 - MAY 2013

Senior Director of Retirement & Payroll

Responsible for leading a team of twelve (12) and provide payroll processing of the day to operations related to the ADP Workforce Now & Workday payroll functions for 35,000 union & non-union employees.

Leaded an international and global payroll implementation for 35,000 employees in US, Japan, UK, Canada and Germany.

Created and improved best business practices and service delivery metric for Retirement Analysts (RAs) to ensure the delivered services meets expectations

Ensured RAs have access to effective training and up-to-date procedures. Responsible for making sure RAs are aware and follow the company policies.

Developed a roadmap and implemented improvements to move ADP Workforce Now to Workday HCM system and processed /automated payroll with a focus on 35,000 employees and maintain cost efficiencies.

Provides analysis and modeling of HRIS designs, costs, and alternatives that are comprehensive yet easily understood by executives. Leaded human/Payroll projects.

Maintain HRIS system data of 35000 employees and retirees for IBEW retirement, payroll, W2’s, Medicare and 1099R.

AMTRAK, Washington, DC JUNE 2005 - JANUARY 2008

Senior Manager of Payroll

Provided technical expertise and proactive HRIS administrative guidance to monitor and maintain competitive positioning by advancing and scaling HRIS systems to keep pace with our rapid growth.

Supervised a PR staff of 2 to ensure accurate processing and timely filing of the following tax returns and payments: sales and use tax, federal tax, business license tax, local income tax, local employer payroll tax, unemployment taxes and worker’s compensation returns for all 50 states & 30,000 employees.

Managed Amtrak railroad’s payroll functions to enhance other systems including banking, payroll, general ledger and subsidiary ledgers, cash management, executive compensation, relocation in PeopleSoft 9.0.

Developed and moved payroll from a third -party vendor to Amtrak in-house on People soft 9.0 payroll system.

NATIONAL ACADEMIES OF SCIENCES, Washington, DC AUGUST 2004 - MAY 2005

Senior Manager of Payroll & Tax

Manages and oversees the payroll unit including all payroll processing, tax filings, reconciliations, and ACH banking subsystems.

Compiled special reports on payroll matters, benefit plans, schedules, and direct the work of the HR/Payroll unit within the established polices of the organization.

Process all W2’s, W2c’s 1099’s, and 1042’s foreign taxed employee’s tax forms for mailing for 4500 employees in People Soft 9.0 payroll system.

Works with BSG IT staff to troubleshoot and resolve HRIS problems with the People Soft payroll system.

EDUCATION & CERTIFICATIONS:

MBA, HealthCare Services Administration, Strayer University, Washington, DC

MBA, Human Resources and Business Administration, Strayer University, Takoma Park, Maryland

BS, Business Administration, Strayer University, Alexandria, Virginia

Workday Certified – 2016

HCM Certification – 2015

TECHNICAL SKILLS:

UltiPro, Workday, Time Tracking, Eltek Cost Point, Deltek System 1, Kronos Workforce Central, Deltek Quick ET Time, ADP Canada Pay, Deltek, ADP Work Force Now, ADP PayXpert Payroll, ADP PCPW Payroll System, SAP, Lawson Payroll, People Soft, Oracle Financials, Ceridian, Microsoft Word, Microsoft Excel, Microsoft PowerPoint

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