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Administrative Assistant Accounts Payable

Location:
Brandon, Florida, United States
Salary:
50,000
Posted:
January 23, 2018

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IVETTE BAUERS

(904)***-****

ac35mq@r.postjobfree.com

***** ******* ***** ***.

Lithia, Fl. 33547

PROFESSIONAL EXPERIENCE

November 2015 to present

Administrative Assistant

Bay Area Behavioral Services

126 Lithia Pinecrest Rd. Lithia, Fl. 33511

RESPONSIBILITIES

*Assisting Executive Director keep employee’s personal files up to date and confidential.

*Keeping therapist’s and psychiatrist’s licenses up to date and properly displayed.

*Maintaining all necessary forms conveniently available for therapists and psychiatrists (HIPPA, consent forms, client’s rights, etc.)

*Scheduling staff meetings, conference calls and training for new employees.

*Supervising building’s maintenance and scheduling service calls.

*Updating Inspection Certificates accordingly (Building, Property, Elevator and Fire Marshall’s)

*Properly displaying Florida Statues.

*Collecting CBHA Reports (Comprehensive Behavioral Health Assessment) for children in state care from assessment counselors. Making sure reports are completed and sent to DCF with accurate diagnosis and recommendations and following up with necessary shelter orders.

*Maintaining petty cash available and collecting copays for all 5 offices.

*Making weekly bank deposits.

*Posting providers’ remittance towards client's provided services.

*Assisting spanish speaking clients

*Providing medical records confidentially to clients and with client’s consent to Social Security Services, other providers and Court Subpoenas in a timely manner.

*Keeping client’s medical files confidential and properly stored. *Scanning and uploading

information in to client’s EMR followed by shredding hard copies for confidentiality purposes.

September 2015 to November 2015

Accounts Payable

Nationwide Industries Innovative Hardware Solutions for Fence & Railing Professionals

10333 Windhorst Rd. Tampa, Fl. 33619

RESPONSIBILITIES

Accounts payable

• Review and verify invoices and check requests

• Sort, code and match invoices

• Set invoices up for payment

• Enter and upload invoices into system

• Track expenses and process expense reports

• Prepare and process electronic transfers and payments

• Prepare and perform check runs

• Post transactions to journals, ledgers and other records

• Reconcile accounts payable transactions

• Prepare analysis of accounts

• Monitor accounts to ensure payments are up to date

• Research and resolve invoice discrepancies and issues

• Maintain vendor files

• Correspond with vendors and respond to inquiries

• Produce monthly reports

• Assist with month end closing

• Provide supporting documentation for audits

• Open line of credit for new vendors

August 2001 - November 2015

Stay at home mom

RESPONSIBILITIES

*Raising two children, keeping them healthy and well taken care of

*Maintaining a consistent school and after curricular activities schedule for our children

*Supporting a working spouse, while taking care of all household responsibilities, and expenses under control and organized January 2001 - July 2001

Receptionist/Administrative Assistant

Universal Fire Systems, Inc.

374 Hobbs St.

Tampa, Fl. 33619

RESPONSIBILITIES

*Manage multi line switch board, routing calls as appropriate

*Receive incoming courier packages and preparing outgoing mail packages

*Receive and distribute fax correspondence

*Processing daily outgoing mail using postage machine

*Retrieving incoming mail from post office, including opening, stamping and sorting it

*Greet all visitors, inform the appropriate staff of their arrival

*Compose, type and distribute correspondence and reports

*Order and dispense supplies

*Prepare and mail checks

*Keeping reception area and mail room tidy

*Responsible for locking all doors and activate alarm system at the end of the day

May 1996 - December 2000

Sales Associate

U.S. Home, Home Builder

Wesley Chapel, Fl.

RESPONSIBILITIES

*Opening Model Center and getting Model Homes show ready

*Greeting guests, getting them registered and providing information

*Touring potential home buyers through out Model Homes, showing special features, upgrades and floor plans

*Showing available property and community amenities

*Writing purchase agreements and assisting home buyers with financing process

*Keeping superintendent up to date and informed of all change orders

*Scheduling inspections, walk throughs and closing days for home buyers

*Locking up Model Homes and activating alarm system at the end of the day

June 1992 - May 1996

Sales Associate

Engle Homes, Custom Home Builder

Hunters Creek,

Orlando, Fl.

RESPONSIBILITIES

*Opening Model Center and getting Model Homes show ready

*Greeting guests, getting them registered and providing information

*Touring potential home buyers through out Model Homes, showing special features, upgrades and floor plans

*Showing available property and community amenities

*Writing purchase agreements and assisting home buyers with financing process

*Keeping superintendent up to date and informed of all change orders

*Scheduling inspections, walk throughs and closing days for home buyers

*Locking up Model Homes and activating alarm system at the end of the day

May 1989 - June 1992

Accounts Receivables

Central Florida Investments, Inc.

201 E. Pine St.

Orlando, Fl. 32801

RESPONSIBILITIES

*Posting customers payments by recording cash, checks and credit card transactions

*Updating receivables by totaling unpaid invoices

*Examining customer's payment plans, payment history and credit line

*Keeping information confidential for the customer and company's benefit

*Validating authorized deductions by following pending deductions procedures

*Making daily bank deposits

June 1986 - May 1989

Front Desk Clerk

Holiday Inn Main Gate West, Disney

Kissimmee, Fl.

RESPONSIBILITIES

*Greet guests as they arrive

*Ask guests if prior reservations

*Handle guests check ins and check outs appropriately

*Provide guests with room keys, guide them to their room and call for bellman

*Answer queries regarding the hotel's services, charges, dining facilities and travel directions

*Contact housekeeping and maintenance departments when a need is reported

*Take phone calls, provide information over the phone and transfer calls

*Balance cash at the end of the shift and generate accounting reports for the benefit of the next shift

STRENGTHS

*Very organized

*Finish projects by deadline

*Quick study

*Team player

*Able to multi task

*Work well under pressure

*Time management

*Fluent in Spanish and English

References available upon request



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