Sign in

Administrative Assistant

Dallas, Texas, United States
January 23, 2018

Contact this candidate


Carolyne M. Dodson

**** ******** ** *** ***

Dallas, TX 75243

(P) 972-***-****



Professional SUMMARY

With 19 years in U. S. Navy & Navy Reserves, now veteran, as a Logistics Specialist, combined with my skills as an Administrative Operative. I bring with me added valuable experience to my administrative skills to any office I work in. Active knowledge of front and back office logistics including: records management, shipping and receiving, sales and marketing, manpower, cost control documents, efficiency improvements, information technology and management support.


MS Office 2007, 2010 - 2016; Accounting – A/P &A/R; Visio; B2B Procurement; SAP; Lotus Notes; Adobe; Prolog 7 DB


Texas Dept. Of Insurance, Div. of Workers' Compensation, Dallas Office / Goodwill Industries, Inc. Dallas TX -- Records Maintenance-Scanner / Front Desk Receptionist (Contract) 02/19/2014 - 6/6/2014

•Opened front desk and worked answering multi-lined phone all day except for breaks and lunch

•Meter stamped a variety of sized envelopes for TDI / DWC / OIEC for outgoing mail.

•Collected and scanned faxes; also distributed those that were special requests

•Rotated front desk relief with receptionist at 10 am, 12 noon - 1 pm & 3 pm; sometimes stood for receptionist

•Verified claimant's appointment dates, documented and assisted "walk-in" visitors to the correct department

•Responded to claimant’s questions by directing them to the appropriate department to have questions answered.

Ceriana Gifts Marketing, Phila., PA

Product Monitor, (3 hrs/2 nights/wk) 05/2011 - 06/2011

•Created graphical and regular accounting reports via MS Word, and Excel

•Maintained logs of customer calls, email order updates from suppliers, and tracked invoice payments

•Tracked updates for product inventory, costs and descriptions as well as maintained a copy on home system

•Created and distributed advertising PowerPoint presentations and Excel graphs for sales and in stock reports and updated Access database

•(Work from home, no pay, some commission)

Yoh LLC, So. Chesterfield, MO / Boeing Co., Ridley Park.

Resource Coordinator, Compliance Auditor [Contract]

10/10/2011 - 11/23/2011

•Processed data; checked for completeness and identified potential problems.

•Coordinated & reviewed customer input of data to establish an accurate baseline of the various needs, responsibilities and priorities

•Maintained and monitored scheduled and performed appropriate follow-up activities

•Collected and distributed information with other organizations,

•Gathered and validated data from suppliers and resolves discrepancies & provided daily reports of analysis of previous day's statistics;

•Analyzed, loaded and revised data and monitored integrity for internal/external organizations; various database systems

Triad Worktek, Huntington Beach, CA / Boeing Co., Ridley Park, PA

Procurement Agent - (Contract] -- 09/2009 - 02/2010

•Issued quote requests on part number estimates for' upcoming purchase orders; collected data for current and future projects; submitted contracts

•Validated incoming quotes on correct routing for processing, part number, NSN, description, supplier information data, and pricing

•Examined material identification information to prevent quote errors before processing daily reports

•Attended monthly group meetings about ongoing and upcoming projects and their status.

•Constant communication with buyers regarding quote i

•Created / updated invoice processing system from WordPerfect to MS Access

•Jobsite Address: Boeing: 1 S Stewart Ave, Ridley Park, PA 19078 610-***-****

Allied Resources Staffing Solution, Exton, PA / Boeing Co., Ridley Park, PA 08/2006- 06/2009

***Data Management Associate [Contract] 06/2008 - 06/2009

•Dept. - Chinook Configuration & Data Management, ERU Team.

•Trained & worked on the Change Processing and Estimating System (CPES), Reference Engineering Data Automated Retrieval System (REDARS) Databases, Risk, Issue and Opportunity (RIO) and BORIS DBs

•Validated and ran ERU Compliance Reports for VMS, Airframes Engineering Release Groups using Cognos; weekly Management Emphasis Tracking (MET) reports for Engineering Release Unit (ERU) and weekly Contract Data Requirement Lists (CDRLs) for ERU; utilized Team Center, Cognos, BORIS, and PIMs databases

•Assisted in editing contracts for use and approval in ongoing and upcoming projects; development, maintenance and distribution of engineering documents, reports and correspondence to track business activities

•Created instructional PowerPoint Presentations for parts data retrieval from databases

•Assisted Safety Team in updating the ASCE DB, and created and built input forms for Safety Case Data Reports; created charts and organizational diagrams for reports and step-by-step tracking processing and procedures using Visio and PowerPoint

***Office Administrator [Contract] 08/2006 - 10/2007

•Dept-1: Advance Networks, Advanced Combat Systems & Net-Centric System 04/2007 - 10/2007; Dept-2: V-22 Osprey Program Team 08/2006 - 12/2006

•Provided administrative services to 3 Managers, 2 Directors, 1 Executive Assistant and 2 Office Administrators

•Coordinated and processed travel arrangements and logistics (Travel Manager, TRIPS) for managers and team associated for off-site meetings and product reviews.

•Generated expense reports and reconciled corporate credit card charges

•Scheduled meetings, teleconferences and video conferences when requested. Planned and implemented logistics for events and meetings

•Created, edited and maintained electronic and written communication; processed incoming and outgoing email; ordered and maintained office supplies and inventory; preparing reports for executive and international required personnel

J. Jingoli & Son, Inc., Lawrenceville, NJ / Philadelphia School District, Philadelphia, PA

Project Management Sr Administrative Assistant 06/2004 - 11/2005

•Administrative member of the Philadelphia Schools Improvement Team:

•Supported 7 - 9 Project Managers (PM's); Program Management Administrator and upper level management personnel

•Distributed schematic drawings and specific documentation of each stage of an ongoing project to appropriate controlling project manager.

•Created, logged, and maintained files and information storage; invoice payment processing for payment documentation for SDP accounting and confidential filing protocols; creating letters and correspondence, distributing control documents and scanning transmittals in the construction database

•Utilized MS Office 2002/3 via Windows XP, Outlook E-mail; Adobe Acrobat, Prolog 7 Construction Database; MS Office Document Scanner w/CuteWriter for .PDF files; Roxio CD Creator; and the Internet for research and information retrieval.

Ceriana Gifts Marketing, Phila., PA

Office Manager, (Part Time)

09/2002 – 02/2010

•Prepared and organized purchase orders for retail items (home decorating/home accents); correspondence, orders, and receipts with customers and suppliers

•Created daily, weekly and monthly accounting reports; maintained logs of customer calls, email order updates from suppliers, and tracked invoice payments

•Assisted in preparation and delivery of special product sales promotions, flyers, and brochures

•Tracked updates for product inventory, costs and descriptions as well as maintained a copy on home system

•Had constant communication with customers

•Created and distributed PowerPoint advertising presentations and Excel graphs for sales and in stock reports and updated Access database

US Navy / U. S. Navy Reserves

Logistics Specialist / Supply-Inventory Management (E5),

05/1985 - 10/2004

•Last Duty Station: NAS JRB Willow Grove, Willow Grove, PA (3 - 5 yrs.); Various Locations: U.S.A. & Overseas

•Additional Training: Expeditionary Logistics at Navy Supply Corp School; DOD Certified-Small Purchase Tech & Contractual Logistics (writing contracts up to $25000) via Army Logistics School

•Accounted for all areas of inventory control, maintenance and supplies, material equipage, replacement and repair parts, consumable and subsistence items, hazardous items, documentation; shipping and receiving protocols

•Manned and supported Navy post offices ashore by sorting and distributing all classes of mail and parcel post, and process and dispatch mail and perform over the counter services to customers (selling stamps, handling money orders, preparing claims, tracers and inquiries, and prepare and maintain postal records and reports).

•Used FARS and DFARS guidelines in the preparation of all contracts between the government and civilian industry during Desert Storm

•Records: Navy Personnel Command, 5720 Integrity Drive, Millington TN 38055-0000, CS: 866-U-ASK-NPC


Bachelor in Information Technology - Networks 2012

Associate of Arts in Business Administration 2010

American InterContinental Univ., Hoffman Estates/Schaumburg,

CompTIA A+ Certification Class, Certificate of Achievement, December, 2016

NPower, Technical Services Corp.;

Bill J. Priest Institute for Economic Development

A Campus of El Centro College, Dallas TX

---Internship: Beacon Hill Preparatory Institute, 10/31 – 12/12/2016

Bachelor of Science, Computer Information Technology,

Almeda Univ, --- 2002 Online, Boise ID

Diploma in Computer Programming (Accelerated) 1991

Computer Learning Center Philadelphia, PA

Contact this candidate