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Manager Document Control

Location:
Kerala, 679122, India
Salary:
500KD
Posted:
January 22, 2018

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CURRICULUM VITAE

SHAJAHAN ABDULKHADER

Senior Document Controller

Mobile: +919*********, +919*********,+918*********

Email: ac3457@r.postjobfree.com

OBJECTIVE:

Seeking a responsible position, where I could utilize my experience, skills and attitude to attain the company objectives, for personal growth and career advancement.

Personal Profiles:

Date of birth : 08/11/1979

Nationality : Indian

Religion : Islam

Marital status : Married

Language known : Malayalam, English, Arabic and Hindi

Passport number : G9891748

Academic Qualification

Secondary School Leaving Certificate, Board of Public Examination Kerala - India

Pre-Degree from University of Calicut, Kerala - India

Bachelor of commerce from University of Calicut, Kerala – India

Technical Qualification

Diploma in Computer Software(APTECH Computer Education)

Certificate in AutoCAD 2009(Silicon Valley computers)

Professional Experience:

From June 2011 to November 2015

Technical Admin Head, RBG Ltd, Qatar.

Supports technical and engineering personnel with project support duties.

Compiles technical reports.

Provides input to technical studies/research projects, technical reports, project planning, etc.

Produces accurate statistics, relevant figures, etc.

Undertakes data analysis, identifies and investigates variations.

Prepares technical drawings, datasheets and documents under the direction of the engineers.

Develops and maintains technical databases and spreadsheets.

Sources technical documents, information and drawings.

Manage and process all documentation to/from the Contractors, Consultants, and Vendors related to established commissioning and hand-over procedures in consultation with the QA/QC Manager.

Ensure proper storage of documents in both electronic and hard copy formats.

Prepare and maintain logs of documents issued and received.

Prepare welders list and update welder’s performance list.

Update welding repairs and rejection rates.

Co-ordinate with welding inspectors and welding Foreman before and after welding.

Co-ordinate with NDT people.

Prepare weekly and monthly work progress report for QA/QC Manager.

Archive QA/QC Project documentation with indexing and cataloging.

Provide drawings, standards and technical information to Project staff as required.

Provide training to colleagues in use of the document control system.

Contribute to Company’s continuous improvement in HSE performance and quality management by ensuring safety, environmental and quality standards are maintained with the workplace.

From 1April 2010 to February 2011

Technical Assistant

(Shutdown Activity, RASGAS – Qatar,)

Submitting all types of Inspection record for Client review.

Controlling and handling numeric document system and maintaining easy database with client correspondence, such as Methods of Statement (MES), Procedures, Reports (REP), Inspection Test Plan (ITP) and Checklists (RFI).

Filling Non Conformity Status reports such as Site Observation (SO), Non Conformity (NC), Log Book Entry (E log).

Distributing all type QC related new and revised Documents (MES, ITP, RFI etc.) to associated inspectors for their study and implementation.

Set up Log for Incoming & Outgoing Transmittals & Correspondences.

Handle all type of office routine jobs prepared letters faxes memos of internal depts. Maintained filling system.

Preparing final document handover to Client and Working as Supportive for As-Built Documentation.

Arranging and controlling the department items.

Transmitting to Company Monthly Personal Status report.

Update correct communication list for better communication.

Set up Project Document Library and document management system as per project document procedure in Main Office and Site office, in professional way to store, record, retrieve documents and drawings at easiest way.

Set up Project Specification Index, folders and arrange shelves with label for each discipline.

From April 2009 to March 2010.

Senior Document Controller.

Salaam Petroleum, Qatar.

Managing systematic filing of documents, reports, results, decisions, memos, drawings, comments, modifications, as built, internal and external communication. Safety, security and upkeep of the drawings/documents.

Perform other ad-hoc duties as required by the immediate supervisor.

Creating Document Control and correspondence folders for individual projects.

Registering all incoming project documents.

Receive all the engineering and QA/QC documents with confirmation of Project Engineering Instruction (PEI) of Client Document Control Procedure.

Scan all incoming and outgoing documents with transmittals and distribute over the net according to Site Document Distribution Matrix prepared by document control and periodically verified by PMT Lead Project Engineer and QA/QC Manager.

Maintaining a hardcopy filing system for QA/QC Documents and Engineering Documents separately according to the subcontractor and discipline wise.

Prepare the archive to be audited by Client and PMC at any time.

Distribute Engineering and QA/QC document log to all the concern PMT and PMC departments’ weekly basis.

From January 2008 to March 2009:

Senior Document controller, STFA marine construction co.

(Saudi Aramco-Manifa field causeway project. K.S.A)

Lead the Project PMT Document Control System – Engineering and Quality Assurance.

Follow-up document review of concern engineers weekly basis by sending outstanding review report to avoid deemed approval of the documents.

Receive all the engineering and QA/QC documents with confirmation of Project Engineering Instruction (PEI) of Client Document Control Procedure.

Scan all incoming and outgoing documents with transmittals and distribute over the net according to Site Document Distribution Matrix prepared by document control and periodically verified by PMT Lead Project Engineer and QA/QC Manager.

Maintaining a hardcopy filing system for QA/QC Documents and Engineering Documents separately according to the subcontractor and discipline wise.

Prepare the archive to be audited by Client and PMC at any time.

Distribute Engineering and QA/QC document log to all the concern PMT and PMC departments’ weekly basis.

Follow-up document review of concern engineers weekly basis by sending outstanding review report to avoid deemed approval of the documents.

Receive Field Work Order and Change Order request, log and distribute to concern departments; and follow-up them till final approval and return to STFA.

Maintain a log for Surveillance Report (SR) and Non Conformance Report (NCR), and follow-up to close out the issue.

Prepare PMT Document Review Comment sheet according to the response of concern Engineers over the net and transmit to STFA.

File and Distribute the Request For Inspection (RFI) to Concern Inspectors and Engineers in PMT and PMC.

Maintain a Tracking Register for Field Work Order (FWO) and Change Orders (CO) and Report to Project Control Manager periodically.

Establish and maintain a proven QA/QC document control system. Set up an electronic data management system to suit the Project requirements.

Ensuring proper document control support is given to each project delegated by document control supervisor.

Operating the Document Control Management System for assigned projects.

Preparing and updating Document Control Procedures in line with the Company's Integrated Management System.

Generating and maintaining each project MDR (Master Document Registration) ensuring they are updated daily.

Producing and maintaining Document Progress Reports to Project Managers.

From April 2001 to March 2006.

Document controller in 'Abu Dhabi National Oil Company Distribution.

Receive contract documents and make sure that all relevant documentations are incorporated as per procedures prior to final signature.

Receive details of settled claims/disputes and record in the relevant contract document.

Ensure variation documentation requirements are met prior to incorporating them into the contract.

Managing drawing submittals, filings, recording, vendor drawing receipt, distribution, tracking communications pertaining to design, drawing, safety etc, logging drawings.

Ensuring all documentation provided is as per Client and Son sub quality requirements.

Issuing Document Review Register with document details and distributing with document for review.

Issuing all DCN’s (Document Change Numbers).

Liaising with the Drawing Office to ensure all drawings are printed, stamped, copied and filed.

Receiving, stamping and filing all Engineering Change Notice Forms from the Drawing Office.

Implement closing / disposal process of any documents as per procedure set out and approved by the department manager.

Adhere to any confidentiality undertaking and avoid conflict of business interest.

Report any breach on policies, procedures and/or documents to the Contracts Control Section Head and/or Department Manager.

Provide the Contracts Section Head with detailed information on each contract and agreement.

Declaration:

I have hereby declared that all the details furnished above are correct to the best of my knowledge and belief.

SHAJAHAN ABDULKHADER.



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