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Project Quality Assurance

Location:
Cochrane, Alberta, Canada
Salary:
$65,000
Posted:
January 19, 2018

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Jocelyn M. Huston

Cellular Phone: (587) ***-****

Personal E-Mail: ac33v7@r.postjobfree.com

https://www.linkedin.com/in/jocelyn-huston-88aabb82/

Professional Profile:

An Executive Administrative Professional with extensive experience and an extremely keen eye for technical details. Many years of that knowledge has been developed specifically in the oil and gas and project administration arena. Has provided senior level administrative assistance, initially to Quality Assurance, Human Resources and Business Development. Has also worked with Senior Managers on various small projects, to more recently focusing on large multi-billion dollar ventures for a variety of confidential clients.

Area Of Expertise:

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Project Administration

(16+ years)

Co-ordinate all aspects of projects from the initial client interview/proposal through the time-line to finalization and project close out. I can identify 12+ projects worked during this timeframe from highly compressed timelines to project that have changed focus and execution plan over an extended period.

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PowerPoint

Presentations

(>100 presentations)

Extensive presentations such as proposals, project kick offs, scope changes, safety presentations, study reports, short-list presentations, renewals and comparisons, sometimes incorporating animations, graphics, and imbedded documents (i.e.: tables, graphs and charts). These presentations could also include overheads, speaker’s notes and handout packages for meetings and seminars.

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Office Coordinator/Manager

(7 years)

General office management requirements including supervision, staff relocation and set up, ordering office supplies, catering needs, building maintenance and cleaning.

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Personality Strengths

Strong communication, event planning, organization, detail oriented, researching details, and proof reading/editing skills (self-taught Technical Writer).

Strong creative eye for aesthetic appeal in reports and presentations.

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Event Coordination

(18+ different events)

Charitable and client or staff appreciation events with guest lists for functions both large (>400) and small (40+). These have included Lobster Boils, Christmas Parties, Theatre Parties, Project Milestone Celebrations, and staff “thank-you” for a job well done.

Responsibilities included liaison between senior staff, preferred clients, caterers, decorators and chosen venue. Arrange all aspects from initial invitation list to coordination of RSVPs, tickets where applicable, parking vouchers, catering/wine service requirements, cleaning staff after the event, and numerous other little details involved, ensuring a successful and enjoyable event.

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Promotion and Advertising Material

Develop and execute creative ideas for invitations, posters and other material needed to advise staff or clients of planned celebrations, charitable or promotional events.

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Training Manual Preparation

(on 3 occasions)

Coordinate input from various departments into Human Resource training material. Creating manuals from initial outlines and Table of Contents to printing, collating, distribution of finished manuals and acting as training facilitator for learning sessions.

Job Skills:

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Microsoft Word

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MS Project

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PowerPoint

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Access

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Excel

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SAP

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Visio

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Microsoft Publisher

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SharePoint

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Travel and Event Planning and Coordination

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Outlook (Calendar Management)

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Technical Proofreader

Employment Experience:

Contractor

Administrative Work on a Contract Basis

2015 to Present

Privately arranged Administrative work on a contract basis.

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Document formatting, technical proofreading/editing, PowerPoint presentations, Excel spreadsheets, event planning, budget and selection control for a business library.

WorleyParsons Canada Ltd.

Senior Project Administrator

2004 to 2015

Responsibilities:

Provide senior level administrative assistance to Project Managers and engineering teams for large multi-billion dollar projects (a signed confidentiality agreement does not allow disclosure of names without prior authorization).

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For all project non-technical document preparation and distribution in accordance with ISO standards, including Project Reports, Project Execution Plans, Project Quality Plans, Basis of Design Memorandums, Project Change Notices, Design Change Notes, Technical Deviations, etc.

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For all incoming and outgoing non-technical documentation (i.e. invoices, expense reports), perform general administration functions for teams as large as 75+ people.

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For all project related quality assurance, including technical proofreading, editing and formatting.

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For arranging extensive travel plans sometimes with multiple locations and meeting requirements over an extended number of days. This included pre-approvals, flights, hotel reservations, car rental, and on occasion extracurricular activities designed to entertain clients in the evenings.

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Coordinate meeting arrangements including venue, equipment rental, and catering needs. Liaise with personnel in other offices for detailed requirements involving travel and accommodation with convenient access to the meeting location. Arranging and coordinating with meeting facilitators and the requirements they would have.

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Maintain the project calendar of meetings, site visits, seminars and travel requirements. Document and coordinate site safety requirements, training and records.

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Project event planning and coordination for things like milestone celebrations, and project wrap up parties to thank teams for a job well done.

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Training Lead Administrator and Supervisor responsible for instructing junior administration professionals with no past experience in project administration.

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General office management requirements including supervision, staff relocation and set up, ordering office supplies, catering needs, building maintenance and cleaning.

Tri Ocean Natchiq Engineering Ltd.

Intermediate Project Administrator

2002 to 2004

Responsibilities:

Provide senior level administrative assistance to Project Managers for all Tri Ocean small projects, as well as support to the Quality Assurance Department, Human Resources and Business Development.

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For all small project non-technical document preparation and distribution in accordance with ISO standards, including Project Reports, Project Execution Plans and Memorandums.

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For quality assurance, including technical proofreading, editing and formatting for small projects and Business Development proposals.

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Coordinate input from various departments into Human Resource and safety training material. Creating manuals from initial outlines and Table of Contents.

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For arranging 2 company parties at year (Lobster Boils, Christmas Parties) for approximately 200 people. This including finding and securing a venue, a decorator, a caterer, liquor license and beverage delivery as well as music and entertainment and also coordinating ticket sales and collection.

Husky Energy

Senior Contract Administrator

2000 to 2002

Responsibilities:

Provide executive and senior level administration as required to various departments within Husky Energy including Heavy Oil and Gas, Geology, Geophysics, and Regional Business Units.

William M. Mercer Limited

Senior Administrative Assistant

1998 to 2000

Responsibilities:

Provide senior level administrative assistance to the department/region head for the Health Care and Group Benefits Practice as well as additional consultants and technical assistants. This included proposals, short-list presentations, group benefit renewals, service provider comparisons, and various other reports and forms of correspondence.

The position also included accounting reconciliation reports at the end of each month, entering revenue numbers for invoicing purposes, drafting internal and external invoices along with a schedule of services provided.

Personal Interests:

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Making homemade heart healthy salad dressings, vinaigrettes and salsas.

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Researching and creating newsletters, overseeing volunteers, purchasing and budgets for my church library.

Volunteer Activities:

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I currently act as a volunteer library coordinator, and have done so for approximately the past 6 years. This consists of overseeing a private library and balancing all budget requirements and volunteer coordination. I also volunteer in a reading corner helping children improve their reading skills.

Professional References Available:



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