Executive Assistant Microsoft Office

DEBORAH WILLBRIGHT

**** *. ********* ******

YORKTOWN HEIGHTS, NY 10598

646-***-**** – MOBILE

**********@*****.***

SUMMARY:

A self-motivated entertainment industry professional experience in a variety of organizational and managerial methodologies; ready to apply them towards a challenging new opportunity.

Self-starter with excellent communication, presentation, organizational, negotiating and interpersonal skills

EXPERIENCE:

PepsiCo, Valhalla New York 05/13 - present

Executive Assistant

Support Senior Director & 4 Directors in the R&D Equipment Group department

Back-up Executive Assistant on Medical Leave (6 months) for the SVP in R&D

Answer SVP, Senior Director’s phone and take messages

Handle heavy calendar management; coordinate large meetings, department events, recognition events (meeting rooms, meeting invites, ordering meals, etc.) including scheduling Tele-presence meetings & web-ex

Maintain PEPGuest, PEPSend and ERoom access for company on-line data base arrangements for

Team members

Process Purchase orders

Coordinate all travel plans (International and domestic) including Visa and passport processing

Update and maintain the department Distribution Lists.

Set-up New Contractors with GPID, email, location, laptop & phone

Provide support with confidential materials/documents.

Ability to support multiple leaders with extended support of team needs including supplies, and other administrative functions.

Merge Entertainment, New York, NY 04/09 – 04/12

Booking Agent

Collaborate with concert buyers to create concepts and advertising/marketing campaigns for promotional tours.

Work with Marketing Team to create marketing plans for assigned projects on tour

Stay on track with changes for release schedules and update any changes with team

Work with vendors and sponsors for concerts, club dates and print ads

Manage budgets and provide budget estimates to concert buyers for events up to 500K.

Develop and proactively manage Artist calendar; make recommendations as appropriate

Liaison for record labels, artist’s management and publicist for album release events, concerts tours and accountant finance to main the budget of each project

Responsible for all travel arrangements and accommodations for represented talent and entourage

Finalize promotional print between promoter and artist for club event.

MTVN Nickelodeon, New York, NY 01/06 - 03/09

Executive Assistant

Provide all primary administrative support and managed day-today operations for the SVP of Nickelodeon Creative Resources (Special Events, Advertising, Marketing, Pro-Social On-Air)

Maintain and organize a high volume calendar of meetings on a daily basis.

Set up corporate meetings between executives and new vendors.

Process invoices using appropriate budget codes; log and maintain them accordingly.

Prepare power point presentations for up-coming projects and delegate prioritized information that flows via telephone, email, fax and courier so that critical issues are handled properly.

Coordinated travel expenses for the SVP and surprising producers of the department.

Archive and manage department asset library, including: video tapes, graphic files, CD’s and DVD’s.

Act as a talent coordinator and participate in the production of Nickelodeon Upfront.

Assist stylist on various shoots and manage interns by assigning on different projects.

MTVN Networks, New York, NY 08/03 – 01/06

Executive Assistant

Responsible for the primary support for the SVP & 2 VP’s of Ad Sales/Pricing & Inventory MTV/MTV2/MTVU/Nickelodeon & NAN/TVLand.

Handle all of the incoming calls and manage the meeting calendars for both the SVP & 2VP’s.

Process all invoices using the appropriate budget codes provided.

Coordinate and manage annual budgets, planning process as well as other high profile internal projects.

Involved and interact with all levels of management in all departments throughout the company.

Coordinate all of the travel for SVP & VP’s and was responsible for the administration of expenses and bills, including T&E’s and vendors’ invoices.

Artist & Audience, Cold Spring, NY 02/98 – 07/03

Booking Agent / Event Coordinator

Coordinate all travel and shows for worldwide events.

Manage all talent relations and work extensively with record labels on promotion tours for various artists.

Organize meetings between Artists, promoters, record labels and investors.

Monitor the sale of tickets at different venues on a variety of events featuring major artists.

Finalize financial deals with promoters and investors.

Set up tour itineraries for artist and entourage.

Travel as tour manager for special events.

EDUCATION:

Borough of Manhattan Community College 09/96/98

Associate Degree/Liberal Arts

SKILLS:

Proficient in Mac, Microsoft Office (Word, Outlook, PowerPoint, Excel, SAP, Concur, Kronos, Selectica, GRT, Cvent

Bilingual English / Spanish

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