Administrative Support

Clarise Kearse RESUME OF QUALIFICATIONS

**** ******** ******, *.*. 404-***-****

Atlanta, Georgia 30314 Email: **********@*****.***

Objective: I am seeking a position of responsibility that would fully utilize my skills

and experience to benefit your organization or company while cultivating

more growth and development.

Hours Worked: I worked 40 hours per week for each position stated.

Supervisors: Anita Davis, Branch Chief – 404-***-**** - EPA

Mike Youson, Deputy Director – 770-***-**** - OFAS

Nabil Issa, Associate Director – **********@*****.***

Office of Information Systems (OIS)

John Francis, Deputy Branch Chief – CSIB – 770-***-****

Personal reference:

Stephanie Hillard, Branch Chief – 404-***-**** ****@***.***

John Francis, Deputy Branch Chief – CSIB – 770-***-****

Experience:

Sept. 2016 to Mar. 2017 Centers for Disease Control (CDC) – Office of Country Strategy Implementation Branch (CSIB) - Administrative Support – (Contract Position)

Customer Service Functions – I provided administrative services to the office staff, under the guidance of the CDC, using knowledge of routine office procedures.

I created and submitted documentation for travel approvals (international and domestic) via administrative systems: Concur and GovTrip,

I inputted information in the CDC People Processing system and I entered training orders into CDC’s Vendor Supplied Training System (VSTS). I created and processed visitor requests from US citizens and non-US citizens via CDC’s automated systems.

I prepared and scheduled events, meetings, teleconferences and conferences for large groups and updated assigned staff calendars.

Property and Fleet Management – I kept track of supply inventory and prepared purchase orders.

Transit Management – Initiated/Created ITSO requests for staff, as needed

Records Management - I maintained an accurate filing system.

Clarise Kearse RESUME OF QUALIFICATIONS

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Sept. 2014 to Dec. 2015 Environmental Protection Agency (EPA) – Office of Superfund Enforcement and Community Engagement Branch, Atlanta, GA

Information Management Specialist - (Contract Position)

Program and Management Analysis – I researched detailed information for Civil Investigators (CI), Enforcement Project Managers (EMP) and Remedial Project Managers (RPM) by using various electronic systems tracking systems and reliable websites, such as, Superfund Enterprise Management System (SEMS), CLEAR (an online investigation software) EPA On-Scene Coordinators website (EPAOSC) and Secretary of State websites to assemble, summarize and analyze data by developing reports, and electronic spreadsheets to present to Civil Investigators on findings, which were essential in, investigating and tracking information on businesses and individuals – Potentially Responsible Parties (PRPs) responsible for hazard contaminants to the general public.

I compiled, formatted and inserted information into General Notice Letters (GNL), and Demand Letters for delinquency of payment to EPA for their cleanup of any hazardous chemicals. I sent out notices to PRPs for specific actions to be generated on their part and provided updates to EPA on enforcement and pending cases.

I interpreted and worked under guidelines established by policies such as Classified and Non-classified Information and Comprehensive Environmental Response, Compensation and Liability Act (CERCLA- United States federal law designed to clean up sites contaminated with hazardous substances) and Confidential Business Information (CBI) to perform my duties.

Records Management – I kept accurate and secured a variety of files from tracking and reporting systems for research and reports in accordance with CERCLA and CBI policies.

Clarise Kearse RESUME OF QUALIFICATIONS

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Feb. 2004 to 2013 NCEH/ATSDR – Office of Information Systems (OIS) and Office of Financial Administrative Services (OFAS) - Atlanta, GA

Administrative Support

Program and Management Analysis – I attended administrative meetings to explain and interpret administrative policies and procedures, to discuss significant operating issues, and to provide input on program planning and management decisions. I continually evaluated the quality, effectiveness, and responsiveness of services provided and initiated improvements where possible.

Property and Fleet Management – I provided general administrative support related to office supplies, office property and office moves, which included furniture, equipment, telephones, and short-term storage. I worked with other offices to arrange and coordinate such activities. I prepared the necessary documents for property accession and de-accession. I conducted periodic surveys of equipment and property utilization and recommended action as necessary to assure that economical and efficient use is made of equipment and other property. I obtained GSA cars for travelers provided they met the necessary requirements under CDC rules and regulations.

Transit Management – I informed the staff of new policies, procedures, new rules such as travel procedures and new information pertaining to credit card holders. I provided ITSO with set-up provisions for new employees, such as their building location, room number, phone and voicemail services, etc. I also assisted in the departure of a contractor or a retiree.

I kept an accurate log on an Excel spreadsheet tracking H1N1 to maintain an accurate log for accountability of employees for deployment during an emergency. I kept an accurate spreadsheet on mandatory training and I tracked equipment such as desktops, laptops and blackberries (data Entry). I assisted in reviewing contracts and I kept an accurate log of contracts on a spreadsheet. The log included data such as, Privacy Act and IT Security Clearance and other information pertaining to contracts.

Records Management – I distributed documents properly, stored and destroyed documents according to CDC policies.

Clarise Kearse RESUME OF QUALIFICATIONS

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Feb. 2004 to 2013 (Cont’d)

Customer Service Functions – I used established procedures to complete all travel arrangements for staff members, including making necessary hotel reservations and providing advantageous travel for the government. I used the CDC's GovTrip travel system for preparing travel orders, requests for travel authorization and travel vouchers. I also used the Sabre, Omega and the CDC Mainframe travel systems to make reservations. I ensured that regulations related to reimbursable, in-kind and foreign travel by CIO staff are applied appropriately. I handled all avenues of communication with constituents, including receiving national and international visitors, responding to caller’s questions with general, non-technical information or referred them to the proper CIO or CDC staff. I scheduled conference rooms for various meetings and inputted meetings on the website in SharePoint.

I inputted time and attendance and training orders. I scheduled meetings and updated my supervisor’s calendar. I sent out information to staff members via emails and or telephone conversations to update meetings. I independently received, scheduled, referred and contacted members of the staff, agency and persons outside the organization, ranging from other government agencies to the public. I processed incoming and outgoing material such as correspondence, reports, memoranda, and other forms of written communication. I researched files and assembled background information on the subject of incoming material as needed. I controlled and monitored Secretarial and Congressional correspondence that was assigned to me. I transcribed minutes from meetings. I proofread contracts for the correct language for proposals to the government and maintained files concerning government contracts.

I supported the Lead, Poisoning and Prevention Branch in Washington, D.C. by inputting data into an Excel spreadsheet concerning lead in water in the Washington, D.C.

I inspected offices in the Office of Information Systems (OIS) to ensure that employees were in compliance with CDC Safety Rules and eliminated and prevented hazard conditions in the workplace. I contacted Goodwill and Four Seasons if there were any problems in the bathrooms such as, lighting and overflowing toilets to keep employees safe.

Mail Room Operations – I distributed mail for the OIS staff and rerouted mail to the correct facility.

Purchasing and Supply, Inventory – I was responsible for purchasing and monitoring

supplies and/or equipment for the office.

Clarise Kearse RESUME OF QUALIFICATIONS

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July 2001 - Feb. 2004 Agency for Toxic Substances and Disease Registry (ATSDR) – Office of Urban Affairs/Environmental Justice and

Health Disparities (OUA) - Atlanta, GA

Program and Management Analysis - I researched and assembled information concerning toxic sites from files and records to respond to public inquiries.

Customer Service Functions – I worked consistently in the capacity as an Editorial Assistant to produce and publish a publication on Health Disparities among minority groups, in which I researched and compiled data from State, Federal government, various college professors, resource documents, public information materials and visual information materials. I used various computer systems to create, proofread, and edit a variety of materials including memorandums, letters, manuscripts, manuals and policies. I prepared initial drafts of selected documents, including letters, speeches, charts, tables, reports, slides and miscellaneous forms using various fonts and formats for cutting, pasting, bolding, numbering, bullets, shading, centering and merging. I printed out documents in landscape and portrait styles. I transcribed minutes from meetings. I ensured time and attendance was properly reported. I handled travel arrangements, travel vouchers and hotel accommodations by using the Sabre Travel system and Mainframe system to make reservations.

I entered articles/publications into Document E-system.

I assisted in setting up the budget for OUA on a spreadsheet (Excel).

Property and Fleet Management - I obtained GSA cars for travelers provided they

met the necessary requirements under CDC rules and regulations.

Transit Management – I informed the staff of new policies, procedures, new rules pertaining to credit card holders, GSA cars and travel procedures to ensure that all materials prepared were consistent with CIO and CDC policies and procedures.

Records Management – I kept accurate records and secured files pertaining to toxic sites.

Purchasing and Supply, Inventory – I was responsible for ordering supplies and checked the inventory to make sure that the staff was well equipment with office supplies to function properly.

Clarise Kearse RESUME OF QUALIFICATIONS

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Mar 2001 - Jun 2001 ATSDR – Office of Urban Affairs/ Environmental Justice and

Health Disparities (OUA) - Atlanta, GA

Administrative Support- (Contract Position)

Customer Service Functions - I provided overall support to the supervisor and other

staff members, which included: a wide variety of letters, memorandums, papers,

speeches, reports, and met deadlines. Other duties were: editing, proofreading;

utilizing different fonts and formats; cutting, pasting, bolding, numbering, bullets,

shading, centering and merging; printing out documents in landscape and portrait styles. Duties also included; faxing, copying, file maintenance, processing mail, screening calls for the supervisor and other staff members; maintained the supervisor’s appointment calendar, scheduled appointments and reminded supervisor of meetings. I was responsible for taking the minutes at the OUA staff meetings and ensured that the staff implemented commitments. I followed up with participants on actions items and reports on the meeting’s proceedings. I was responsible for Executive travel arrangements, travel vouchers and hotel accommodations, using the Mainframe and Sabre Travel systems to make reservations. I sent out Federal Express letters and packages; and ordered supplies for the office.

Program and Management Analysis - Researched and assembled information about the agency programs from files and records to respond to inquiries concerning toxic sites.

Accomplishments:

I volunteered to be a member of a Work Task Group to enhance employee growth and development throughout NCEH/ATSDR. I developed and became Chairperson of a sub-committee pertaining to a Work Task Group, which centered on employees concerns pertaining to the necessary training each employee would need for essential growth and high morale throughout the Agency. I received a Letter of Appreciation and a cash award.

I volunteered to input data entry information into a database concerning

lead in water around the Washington, D.C. area.

Program and Management Analysis - I researched and collected data in and outside of CDC to produce a report on the untreated syphilis cases in the 1940’s, which was later forwarded to former President Clinton. I also organized a workshop for individuals to come from all over the world to voice their concerns pertaining to the untreated syphilis cases.

Clarise Kearse RESUME OF QUALIFICATIONS

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TRAINING and SKILLS: Certified in Federal Appropriations Law – CDC Corporate University which included: Budget Execution, Performance Measurement and Budgeting, Federal Financial Management Overview, CDC Financial Management, Budget Formulation, Budget Estimate Technique Using MS Excel, Introduction to Federal Budgeting, Budgeting and Accounting and Performance Based Budgeting? I performed my duties in Microsoft Word, Microsoft Outlook, SharePoint, TAS NET, Concur, GovTrip, VSTS, PowerPoint, and Excel.

Typing: 75+ w.p.m.

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