Administrative Coordinator/Accounts Payable Clerk

CLYDE H. WALTON

Email: ***************@*****.***

Phone: 773-***-****

PROFESSIONAL SUMMARY

Top-performing administrative professional with 7-year track record in customer service, accounts payable, record keeping and general office management. Well-versed in oral and written communication, multitasking and perseverance to task completion. Proficient in executive support; taking minutes, handling appointments and messages and writing correspondence. Strong background in MS Word, Excel, PowerPoint and Outlook.

SKILLS

Word/Excel, Outlook, Account Control Network, SEI, Genelco & Novell Network, Data Entry/10 Key, Meditech Cerner, OPIE, Great Plains 2010, ReQlogic, FedEx/UPS Ship Manager, Filing, Scanning, Faxing, Customer Service, Typing, Outlook, Internet

EXPERIENCE

Target – Chicago, IL 10/16 - Present

Flow Team Member

Unloads (50 – 80lbs) the merchandise trailer, pushes, pulls, stocks and back-stocks merchandise with speed and accuracy; following company-approved merchandising guidelines

Give guests a clean, safe and easy-to-shop store by stocking product neatly and accurately, clearing the floor of pallets and trash by store opening

Rehabilitation Institute of Chicago – Chicago, IL 9/2015 – 6/2016

Administrative Coordinator

Provides confidential secretarial and administrative support for the principal executive or executives, to include managing the schedule/calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors, and dealing with administrative problems and inquiries as appropriate. Serves as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues; organizes and facilitates meetings, conferences, and other special events, as required

Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office

Monitors and coordinates accounting activities as appropriate, and prepares internal reports for management; participates in budget planning and management, as required

Assists with project development and planning to ensure more efficient service and organization of the office

Target – Chicago, IL 9/14 - 1/15

Flow Team Member

Unloads (50 – 80lbs) the merchandise trailer, pushes, pulls, stocks and back-stocks merchandise with speed and accuracy; following company-approved merchandising guidelines

Give guests a clean, safe and easy-to-shop store by stocking product neatly and accurately, clearing the floor of pallets and trash by store opening

Rehabilitation Institute of Chicago – Chicago, IL 8/08 - 8/14

Accounts Payable Clerk

Pay incoming vendor invoices

3-way match when processing vendor invoices, review and verify invoices and check requests

Sort, code and match invoices, set invoices up for payment, enter and upload invoices into system

Processed 100 to 200 invoices weekly

Liaison between vendors/RIC departments (receiving/purchasing/RIC off-sites)

Vendor Account/Accounting invoice research, Reconciled vendor accounts

Rehabilitation Institute of Chicago – Chicago, IL 10/05 - 8/08

Prosthetic/Orthotic Buyer Coordinator

Order Medical Components/Materials

Coordinate with supervisor and provide support to all product research programs and assist to obtain all required approvals and maintain all spreadsheets and evaluate all corrections for same and establish all best purchase activities

Liaison Between Vendors/RIC Departments (Accounting/Receiving/Prosthetic/Orthotic)

Inventory Maintenance. Vendor Account/Accounting Invoice Research

Loftus & O’Meara – Chicago, IL 4/05 - 10/05

Administrative Assistant/Data Entry Operator

Answer, screen and transfer inbound phone calls, Receive and direct visitors and clients

General clerical duties including photocopying, fax and mailing

Maintain electronic and hard copy filing system. Retrieve documents from filing system

Handle requests for information and data

Entered customer orders into computer at a rate 10,000 KPH

Prepare, compile and sort documents for data entry. Check source documents for accuracy

International Association of Assessing Officers – Chicago, IL 6/04 - 4/05

Administrative Assistant/Shipping Coordinator

Resolve administrative problems and inquiries. Prepare written responses to routine enquiries

Prepare and modify documents including correspondence, reports, drafts, memos and emails

Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors

Prepare agendas for meetings and prepare schedules

Loftus & O’Meara – Chicago, IL 10/02 - 6/04

Administrative Assistant/Data Entry Operator

Record, compile, transcribe and distribute minutes of meetings. Open, sort and distribute incoming correspondence

Maintain office supply inventories. Coordinate maintenance of office equipment

Coordinate and maintain records for staff, telephones, parking and petty cash

American National Bank – Chicago, IL 5/99 - 10/02

Division Assistant

Answer phones and transfer to the appropriate staff member, take and distribute accurate messages

Greet public and clients and direct them to the correct staff member

Coordinate messenger and courier service, receive, sort and distribute incoming mail

Monitor incoming emails and answer or forward as required, prepare outgoing mail for distribution

Fax, scan and copy documents, maintain office filing and storage systems

EDUCATION

Kennedy King College – Chicago, IL

Adult Continuation Education Classes

Olive Harvey College – Chicago, IL

Adult Continuation Education Classes

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