Executive Assistant Office

LaToya Jones

**** ******* **** **. ●Atlanta, GA *0316 ● 404-***-**** ● *******.*****@*****.***

Legal Assistant with over 7+ years of experience with flawless preparation of presentations, documents, preparing reports and keeping the utmost confidence with clients and management. Seeking to use my knowledge and expertise to advance my career, showcase my organizational and leadership skills.

PROFESSIONAL EXPERIENCE

Millar& Mixon, LLC March 2017-Current

Paralegal/ Executive Assistant, EEOC

Client Intake/Screenings

Main point of contact for EEOC Investigators, Attended EEOC Mediations

Retrieved Position Statements, Declarations, and Witness Statements

Filing documents in federal, and state courts

Maintained utmost discretion when dealing with confidential files

Kept track of client, firm, and employee accounts. Created filing system for client/vendor accounts, purchased office supplies

Prepared 26 (f) documents

Closing files, mailing checks, letters to the clients as well as setting up disbursement schedules

Trained two administrative assistants to the specific workings of this firm

Typed and edited correspondence, pleadings and other legal documents using advanced Word functions

E. Jones & Associates March 2015- March 2017

Legal Assistant/Receptionist-Atlanta, GA

Client Intake

Scanning client and legal documents into system

Fielding phone calls and messages, route calls to appropriate individuals

Research case law and legal precedent

Setup for client meetings, and taking dictation during meetings

Maintained client correspondence

Filing documents in federal, and state courts

Kept track of client, firm, and employee accounts. Created filing system for client/vendor accounts, purchased office supplies

Prestige Urgent Care Center Feb 2014-Jan 2015

Executive Assistant- Atlanta, GA

Set-up and managed multiple client accounts and maintained stellar interaction with the clients

Assisted front office manager with overall support and organization of front office

Work with clients to schedule meetings, set-up client accounts, and payments

Resolved client and vendor issues, interacted directly with vendors and clients, maintained filing system for accounts, purchased office supplies

Requested and received private medical records

CNN-Legal Department March 2012- Feb 2014

Administrative Assistant - Atlanta, GA

Coordinated the schedules, setup meetings, arranged travel itinerary, and managed multiple phone lines

Reconciled invoices, setting up vendor accounts, interacted directly with clients

Recorded minutes during meetings and created follow-up briefs to be discussed in meetings

Handled special projects as assigned

Handled multiple projects with shifting deadlines

Fulton County District Attorney’s Office Aug 2010 – Dec 2014

Legal Intern - Atlanta, GA

Assisted with trial preparation including: research, correspondence, processing subpoenas, writing factual and confidential reports. Participated in pre-trial meeting and negotiations with client

Reviewed files, attended depositions, prepared for hearings accompanied attorney in court

Researched case law for current trials and hearings

Managed multiple phone lines for incoming client information

Education and Accomplishments continued on next Page

EDUCATION

Bachelor of Science in Criminal Justice • University of Phoenix • Phoenix, Arizona

English Instruction Certification • Information Engineering Institute Dalian Jiatong University Dalian, China

ACCOMPLISHMENTS

Studied in China learning the Chinese Language, culture, and legal aspects • Taught conversational English to Chinese students • Studied in Kenya, Africa gaining an aspect on the government and their laws • Participant with NITA (National Institute for Trial Advocacy Training)

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