Management Assistant

CURRICULUM VITAE

PREETHI.A. SEQUEIRA

OBJECTIVE

Would like to work for an esteemed organisation wherein my analytical and problem-solving skills grow with the organisation.

WORK EXPERIENCE

I.Wall Street Exchange Centre LLC: Executive Secretary to Managing Director

15.03.2015 till date

Maintain MD’s agenda and assist in planning appointments, Board meetings, conferences etc.

Attend Review meetings attended by MD and all Department Heads and keep minutes.

Receive and screen phone calls and redirect them when appropriate.

Handle and prioritize all outgoing or incoming correspondence (e-mails, letters, packages etc.)

Make travel arrangements along with hotel bookings and visa for all executives.

Handle confidential documents ensuring they remain secure.

Prepare invoices or statements and provide assistance in book-keeping.

Maintain electronic and paper records ensuring information is organized and easily accessible.

Conduct research and prepare presentations or reports as assigned.

Draft self-letters to Central Bank and other companies as assigned.

II. Commercial Bank International: Personal Assistant to Chief Risk Officer

02/2007 – 05/2011 & 09/2012 – 03/2015

Nature of Job

Carries out all secretarial work of the CRMA division including arranging and scheduling meetings or appointments, organizing and preserving paper and computer files, managing projects, preparing paper and where relevant, computer backup for all work handled, handling travel arrangements, performing research, and distributing information through the use of telephones, mail and e-mail.

Maintains confidential records of the department as well as sensitive issues passed on either by the CRO and other Division Managers and the CEO.

Ensures that all memos / notices / other documentation received are forwarded to concerned parties for action.

Maintains strict confidentiality and secrecy of information received by way of attending meetings, preparing minutes of meetings, incoming and outgoing mail and other access that is received by way of the position held.

Drafts correspondence on behalf of the Head CRO compiles and prepares reports, presentations and other documents as instructed.

Drafts Advice letters to CBG based on Internal Credit Committee and Advances Committee Meetings.

Liaises between the CRO and other divisional colleagues. Transmits directives, instructions and assignments and follows up on status of assignments / projects.

Attends to and screens telephone calls for the CRO and where requested, for the Department Managers.

Maintains a calendar of events and updates / notifies the CRO as appropriate.

Receives, sorts and distributes all incoming and outgoing mail

Follow up on Customer Complaints; Coordinate the same between the Bank Divisions and UAE CB.

Maintains inventory of office supplies; ensures that requests pertaining to their availability and upkeep and followed through.

Establishes and maintains filing and records management systems.

Preparing memo’s to Central Bank.

Perform any other duties or responsibilities consistent with the role as assigned by management.

II. Dubai Lagoon: HR Executive

07/2005 – 01/2006

Nature of Job

Maintenance of employee database.

Maintaining /Updating Leave Records.

Follow up of Confirmation Records.

Preparation of Salary Statement.

Arranging & conducting Interviews/Initial screening the candidates/ helping in recruitment processes.

Regular updation of communication channels.

Prepare and submit all relevant HR letters/ documents/ certificates as per the requirement of employees in consultation with the management.

Prepare & process timely distribution of Salary.

Record, maintain and monitor attendance to ensure employee punctuality

Resolve grievances or queries that any of the employees have. Escalate to the right level depending on the nature of the grievance or issue.

Prepare letters like offer, confirmation, etc, implement and administer performance management process.

Conduct exit interviews for employees and record them accordingly.

Review job descriptions for all positions at regular intervals and update them in consultation with the respective Managers.

Coordinate with consultants & candidates for scheduling appointments with the Management team for sourcing

Conduct first round of telephonic interview for the candidates to schedule interviews.

III. American Hospital Dubai: HR Assistant (Locum)

10/2004 - 06/2005

Nature of Job

Reporting to Recruitment Specialist in Human Resources.

Updating entire hospital staff’s personal files. The same includes Nursing, non-nursing and Physician files.

Developed checklists for all files to maintain easy filing and browsing of required documents.

Printing Staffs ID badges and labor cards for hospital staff.

Follow-ups and collection of required documents from candidates before joining organization.

Receiving and sorting CV's before distribution to HR director, and director of nursing. Organizing interview schedules for respective department heads and arranging for required documentation for the same. Assisting HR director in corresponding to candidates if selected or rejected.

Assisted HR administrator to carry out nursing and allied health recruitment and documentation. Was involved in conducting successful walk in interviews for housekeeping dept for 1st time in 9years at the American Hospital Dubai.

Was acting secretary for 25days and carried out responsibilities as applying for visa and arranging for air ticket and Marhaba services for mobilization of new candidates. Preparing memos and certificates for staffs and Physicians.

Assisting HR assistant with staffs accommodation and booking hotel flats. Preparing booklets and other documentations for Hospital Orientation every month.

Assisted HR officer in preparation of Hospital Staff Satisfaction Survey and preparation of Survey handbooks for Hospital Senior Management Team.

Was chosen member in HR department to take JCIA(Joint Commission International Accreditation) surveyors through hospital staffs personal file, wherein HR and the hospital passed the accreditation for the current year. During the JCIA survey have also worked in cooperation with the Nursing Director and Performance Improvement Director.

Assisted HR Bilingual Government expeditor in preparing documentation for renewal of visas and blood test.

Overall, have worked in all aspects and dealings in the HR department. Along with this have dealt directly with all department Directors and Managers.

Address for Communication: Personal Information:

C/o Mr. Rajesh Sequeira Date of birth :21st September 1977

P O Box 686 Sex :Female

Dubai Nationality :Indian

UAE Passport No. :Z 2698746

Telephone –04 3521406 Visa Status :Husband Sponsor

Email -*********@*****.*** Date of expiry:25th June 2017

Mobile -050-******* Martial Status:Married

Children: 3 daughters aged 15, 12 and 5 (all under Father sponsorship)

Academic qualification:

B.A Graduate from Mangalore University: Ist Class from St. Agnes College

Specialization in Office management, Psychology, Secretarial Practice

Computer qualification:

Ms-office (Ms-Dos, Ms-Word, Ms-Excel, Ms-Access, Power Point)

Diploma in Desk Top Publishing (Page-Maker, Photoshop, Coroldraw)

Languages known:

English, Hindi, Konkani, Kannada

Strengths:

CBI, Dubai: Awarded title of “Employee of the Quarter” for excellence in related work.

Excellent organizational and time-management skills

Outstanding communication abilities

Maintain Integrity and confidentiality

Commendable typing speed

Proficient in MS Office

Fields of interest:

Gardening, swimming, reading, Ballroom dancing, music.

Contact this candidate