Executive Assistant Office

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CAROLINA SEGUIN +1-646-***-****

**** ********* ****, #***, **** New York, NJ 07093

**************@*****.*** / https://www.linkedin.com/in/carolina-seguin-8a811022 PROFESSIONAL EXPERIENCE

Mar 17 – Jun 17 Personal Assistant to Christopher Wofford, Managing Director, Robert W Baird & Co.

Provided travel and administrative support included, but not limited to, handling expenses, benefit claims, payments to vendors, logistics for a move and subsequent needs i.e. change of address notifications and other requests. Oct 12 – Aug 2016 THE NEW YORK ACADEMY OF SCIENCES, New York, NY Project Coordinator and Special Assistant to the COO

Provided support to Chief Operating Officer and direct reports including, but not limited to, managing weekly senior team meetings (18+ direct reports) keeping crucial and timely items in the forefront for needed discussion and follow up;

Coordinated projects related to various initiatives specifically the Global STEM Alliance, Alzheimer’s and Dementia Initiative, Sackler Institute for Nutrition Science, and new initiatives such as the Early Childhood Development initiative or Life Sciences discussion groups;

Supported Communications and other departments as it relates to events or projects planned around the UN General Assembly, the Annual Gala, 200th Anniversary, workshops or other partnerships, scouting media outlets or other marketing opportunities and coordinating calls and outreach as needed;

Coordinated on all matters with the President and CEO’s office, and provided support as needed overall i.e., translating correspondence for interactions with Spanish speaking institutions (Mexico and Barcelona for ex), handling Board sub-Committee matters (Executive, Investment and Audit), All Staff Meetings, taking minutes for various meetings or working groups, or providing coverage;

Kept central repository of documents either Dropbox or SharePoint and contact management in Outlook or databases as appropriate;

Handled all other administrative matters i.e. expense reporting, invoice processing, travel as necessary. Nov 03 – Oct 12 INTERNATIONAL AIDS VACCINE INITIATIVE (IAVI), New York, NY Executive Assistant to the President and CEO (Seth F. Berkley, MD) (Nov 03 – Jun 07) Board Liaison & Special Assistant to the President & CEO (Jul 07 – Oct 12)

Provided al administrative support to the President & CEO including, but not limited to, extensive scheduling/meeting coordination, travel, email and hard copy correspondence, expenses, and preparing him day to day as it pertained to meetings (i.e. research on individuals and/or company) and logistics/travel;

Handled all correspondence and interaction between President and CEO and extensive network of contacts and Board affiliations and ensured follow up and timely responses;

Maintained and communicated calendar of activities to relevant departments, as needed, related to media, participation in external events and speaking engagements, and preparation for these as well as highlighting opportunities that may exist;

Provided support to the Board of Directors and subcommittees, including preparation of agendas, communications in between meetings, supporting documentation and activities;

Acted as liaison between executive office and key external stakeholders in private and public arena requiring business knowledge and understanding, tact and the highest level of professionalism;

Managed all other aspects of the Executive Office & organization including budgets, organizational initiatives (i.e. Committees, SharePoint migration, mass mailings etc.),

Supervised Executive Assistant to the COO and managed special projects for the CEO/Executive Office. July 99– Sept 03 CON EDISON COMMUNICATIONS, INC, New York, NY Executive Assistant & Office Manager (Jul 99 – Sept 00); Manager, HR & Administration (Oct 01 – Sept 03)

Provided administrative support for President & CEO and 3 VP’s of subsidiary start-up;

Provided office support for 3 offices which included, but not limited to, managing relationships with multiple vendors for supplies, travel, courier, office maintenance, while reducing administrative fees & cost;

Managed recruitment and hiring of over 150 employees, which included selection of recruiting vendors, pre- employment screenings, administering new employee orientation, and enrollment in benefits and payroll system; implementing various HR/Benefits systems (e.g. Ceridian HRIS system and iEmployee self-service site, outsourced online training programs in compliance with Company’s policies such as Code of Conduct and EEO), and managed other programs such as AFLAC and tuition reimbursement;

Tracked and reported all employee data, headcount and EEO statistics, compensation, personnel information, benefits, and vacation for all employees for corporate and regulatory compliance;

Coordinated internal company events and programs such as holiday parties, Toys for Tots and Blood Drives. June 90–Jun 99 CONSOLIDATED EDISON COMPANY OF NY, INC., New York, NY Summer intern; then Second Assistant in Chairman, President & CEO’s Office (Eugene R. McGrath), and Executive Assistant to Chief Financial Officer (Joan Freilich)

Provided back-up coverage for Secretary to the Chairman and handled all necessary administrative functions as needed including routing correspondence for appropriate action

Managed calendar activities & daily itineraries, arrangements for events including preparation of speeches and coordinated information for 60 external organizational committees to which the Chairman was affiliated;

Organized materials for weekly staff meetings, travel and monthly officer meetings with the Chairman;

Created and maintained directory of external organizational committees; FLUENT IN SPANISH

SKILLS: MS Office (Outlook, Word, PowerPoint, Excel), SharePoint, SalesLogix, eCampaign mass mailing software EDUCATION: Baruch College CUNY, Bachelor of Business Administration – February 1999 REFERENCES: Available upon request / click here for brief feedback

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