Jeanine Hutton

Summary

Twenty-two years combined financial analysis, administration, research experience, and contract administration. A thorough problem solver with strong attention to detail. Able to learn independently and adjust to rapidly changing environments. A dynamic team player focused on productivity.

Employment

City of Oxnard, Public Works Administration, Oxnard, CA

Management Analyst II

Develop and maintain a $52 million annual operating budget and a $56 million capital improvement budget. Monitor expenditures, submits requisitions, prepare budget adjustments, analyze financial data, prepare and analyze financial performance reports, reconcile accounts and accounting data, and preparation of department budgets along with supporting presentations and documents.

Gather and analyze data on existing programs, prepare reports with finance, staffing, and organization requirements and data; assist in the design and implementation of systems and forms for use in operation.

Review monthly financial reports budget to actual and prepare journal vouchers accordingly.

Analyze and audit contract cost and accounting records for accuracy. Resolve issues with cost and accounting.

Prepare special projects for costs, operations and other information needed for top Public Works management.

Prepare City ordinances and supporting City Council Agenda Staff Reports and presentations.

Assist in the preparation of rates for the Water Resources Division (Water and Wastewater Divisions).

Assist with applications for grants for Public Works and assist with grant reporting.

Perform research and statistical analyses on administrative, fiscal, personnel, and operational problems.

Supervision of accounts payable for Public Works, duties include: supervision of two account clerks, addressing all vendor issues and concerns, and reviewing all accounts payable documents for accuracy and compliance.

Prepare City Council reports and presentations in support of contracts, budget appropriations, and grant applications.

Management of approximately 250 contracts in Public Works totaling over $60 million. Duties include consulting and working with division managers on scopes of work; supervision of two contract administrators; management of contracts, bids, proposals, and public work contracts; and cost analysis of bids and proposals.

Manage requests for proposal, bid, and qualifications (RFP, RFB, RFQ) in Public Works. Duties include drafting the documents, sending the request to contractors, issuing addendums, evaluating cost and scope requirements, and selecting the winning bidder.

Central point of contact for solicitation, negotiation, administration, and closeout of Public Works contracts for construction and repair, architect and engineering services, contractor services, and supplies.

Assist City staff with contacting contractors and consultants to clarify contractual requirements.

Assist with monitoring contractor performance for compliance with grant requirements, including but not limited to delivery schedules, invoicing and payments, verification of certified payroll, and reporting requirements.

Review and analyze contractor and consultant payments for contract compliance.

Chair contractor oral presentations, pre-proposal conferences, source selection boards, and post-award conferences.

Attend City Contract Compliance Review Committee meetings on behalf of Public Works Administration to justify solicitations and contract awards.

Collaborate with City Purchasing Department, and Water and Wastewater Division to design templates and standard operating procedures for solicitations, contracts, and modifications.

Provide guidance to project managers regarding specification development, proposal evaluations, and acquisition policy.

Serve as Finance/Administration Section Chief in the Public Works Department Operations Center (DOC) during emergencies. Trained extensively in Federal Emergency Management Agency’s (FEMA) National Incident Management System (NIMS) and Incident Command System (ICS).

June 2007 to April 2017

City of Oxnard, Fleet Services Division, Oxnard, CA

Administrative Technician

Solicitation, negotiation, and administration of the City’s fuel purchase contract. Researched fuel contracts of other cities in order to improve the City’s fuel purchase program to reduce costs and promote efficient administration of fuel purchases.

Utilization of Crystal Reports to compile, analyze and present relevant information to management.

Assisted in the preparation of budget information based on the analysis of historical data.

Audited, revised and created standard operating procedures for Fleet Services operations.

Analyzed the Fleet Services budgets to assist management in decisions related to cost and operations.

Created and modified Crystal reports that provided operational information of the City of Oxnard’s fleet to management and staff.

Performed cost analysis – fuel costs, billing information, out of service equipment – of City of Oxnard equipment.

Created Access Databases to provide financial and operational information to Fleet Services management.

Performed accounts payable duties.

December 2005 to June 2007

Telair International, Oxnard, CA

Quality Assurance Support Technician

Performed audits of company procedures on a monthly basis in adherence to ISO standards.

Issued and controlled all supplier and internal discrepancy notices and corrective action requests from audits and rejections.

Responsible for scheduling source inspections of purchased products at supplier facilities.

Notified the supplier of a product failure, requesting immediate problem resolution to prevent reoccurrence.

Assisted in the creation, distribution, maintenance, editing and control of Quality Assurance procedures and forms.

Created cost of quality charts utilizing scrap, rework and warranty cost data.

Renovated the department’s control of forms, procedures, records and stamps further enabling the company to meet and exceed ISO certifications.

Contacted and surveyed suppliers for company and product detail for the purpose of ensuring delivery of a quality product.

December 2002 to July 2004

Kavlico Corporation, Moorpark, CA.

Project Coordinator

Strategic and organizational planning of laboratory testing projects and engineering projects.

Planning and scheduling of lab resources and equipment.

Presentation of data and reports to quality control engineering and production departments.

Motivated, directed, trained and supervised staff to meet customer's expectations.

Composition of quality verification reports derived from test data.

Scheduled and conducted departmental meetings.

Reorganization and streamlining of department files and office documentation.

Creation and development of administrative policies.

Creation and maintenance of Statistical Process Control charts.

Conducted research for technical and material specifications.

Researched, investigated and evaluated methods to prevent the future failure of parts.

Failure analysis and fault reduction using TQM and Six Sigma tools.

Assisted lab technicians with failure analysis tests and research.

June 1996 to November 2002

Education and Affiliated Associations

California Lutheran University, presently in the Masters of Public Policy and Administration Program.

California Lutheran University, B.A., Summa Cum Laude, Political Science, May 2001.

Beginning Governmental Accounting Class, California Society of Municipal Finance Officers

Intermediate Governmental Accounting Class, California Society of Municipal Finance Officers

FEMA National Incident Management System (NIMS) and Incident Command System (ICS)

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