POSITIONS SOUGHT

Office Manager; Executive Assistant; Personal Assistant; Administrative Assistant

QUALIFICATIONS

Proposal writing, technical writing, and editing experience

DoD / Government Contracting / Service Contract Act (SCA) experience

Previously held security clearance (SECRET) (DISCO)

PROFESSIONAL EXPERIENCE

7/97-1/17 Office Manager/Executive Assistant to the CEO,

Dinte Resources, Inc. (retained executive search firm)

Oversaw day-to-day office operations.

Handled and directed incoming calls; greeted guests; ensured the front office ran smoothly; and maintained office and kitchen supplies and office equipment).

Served as Executive Assistant to the CEO and the team.

Supported the delivery team in a deadline-driven environment; performed quality control on all major documentation sent to clients (e.g., proposals, project plans, candidate reports, reference reports, and ad hoc projects).

Maintained monthly billings report, search history, candidate history, and closeout files.

Acted as benefits coordinator and performed new-hire orientation.

Maintained FileFinder database; entered new contacts, updated existing contacts, and created lists as needed.

Maintained the CEO’s contract files.

Invoiced clients and deposited receivables.

Worked with outsourced network vendor concerning equipment/Internet issues.

Worked with Property Manager to resolve tenant issues. Was POC for building management.

Controlled “layout” of the office (both personnel and equipment; put new hires in empty offices and ensured the offices had all needed equipment).

Accomplishments included: Cleaned up old ACT database to make way for its conversation to FileFinder; assisted in the re-design of office documentation; we moved/expanded the office twice and worked with the CEO to design new space and layout an efficient office design; developed the Office Administrative Procedures Manual; and assisted in the updating of the proprietary Outplacement Manual.

3/97-7/97 OfficeTeam and Affinity Staffing (temporary agencies)

Executive Assistant to the Executive Director of Public Relations for the NADA

H.R. Assistant to the H.R. Director for EG&G Dynatrend

8/94-3/97 H.R. Administrator, Capital Health Services, Inc.

(military & civilian healthcare contractor, company has closed)

Capital Health managed the following contracts:

Navy Base Bremerton, WA – Emergency Room and Ambulatory Care Clinic; Navy Base San Diego, CA – Ambulatory Care Clinic; Army Base Fayetteville, NC – Ambulatory Care Clinic; Marine Base, Camp Lejeune, NC – Emergency Room and Ambulatory Care Clinic on base and an Ambulatory Care Clinic off base; Fairfax County’s 3 freestanding public health clinics located in Alexandria, VA, Reston, VA, and Bailey’s Cross Roads, VA.

Managed health, dental, life/AD&D, short- and long-term disability insurance, and 401k plans; maintained personnel records for 800+ geographically dispersed employees in both emergency rooms and ambulatory clinics; participated in start-up operations for new acquisitions; performed the annual EEO-1 and VETS-100 reporting; trained and supervised the Credentialing Specialist.

H.R. responsibilities included compensation, benefits, new-hire orientation, and health & welfare/wage determinations in accordance with the Service Contract Act.

Acted as liaison between on-site corporate management and off-site management and staff and managed monthly employee recognition program for eight remote clinic sites.

Edited responses to RFPs prior to shipment.

Served as Executive Assistant to President and Medical Director.

4/91-8/94 Executive Assistant to the CEO, Charter at Springwood

(a psychiatric facility, formerly National Medical)

All administrative functions required to support the CEO/Hospital Administrator; coordinated special projects requested by the National (Santa Monica, CA) and/or Regional (Washington, DC) corporate offices; was Recording Secretary for the Governing Board meetings; and compiled the weekly operations report prepared for the Regional Vice President.

Worked with the Marketing Director to prepare for and host the regional marketing meetings held at Springwood and assisted in the design of seasonal business and operational plans.

Assisted in the re-design of a standardized format for hospital departmental policy and procedure manuals (originally, each department had a different format for their manuals). New design implemented by senior management.

Supported Senior Management staff personnel (CFO, 4 Program Directors, Education Director, Social Work & Chemical Dependency departments, and Intake).

Initially hired as Administrative Assistant to support the Director of Nursing/Assistant Hospital Administrator and was responsible for the functions required to ensure smooth operation of all four hospital units; to assist with the preparations for both Joint Commission and Medicare surveys; trained on the hospital switchboard and was one of back-up operators; and filled in as Psych Tech on Children’s Unit when patient acuity was high.

Experience Prior to April 1991 includes:

Office Manager & Technical Writer for Cellular Radio Corporation (a start-up cellular venture, company closed)

Editor / Technical Writer for Honeywell’s Federal Systems Division (for the sole-source WWMCCS Contract)

Assistant Database Manager for Electromagnetic Technology, Inc. (a Navy contractor – SEMCIP/WCAP)

SOFTWARE

MS Word & Excel; FileFinder; ACT 6

EDUCATION

T.C. Williams High School; Alexandria, VA

Approximately 1 year of college (NOVA)

Contact this candidate