Administrative Assistant Human Resource
Resume:
Alison A. Hartquist
Winder, GA **680
ac1njk@r.postjobfree.com
Objective
My objective is to restart my professional career. I am organized, responsible, articulate, great attention to detail and I put my all into everything I take on. I have excellent skills in Microsoft Office, AS400, MAPICS and some SAP. I am a quick study and always willing to pick up extra duties. Over the past several years I have had some life changing events forcing me to place my professional career on hold. During this time I held positions as Tasting Room Associate in a local winery, an event planner/bartender at a private club and working as a 1:1 Aide to Exceptional Education . I am now in a position to get back to a professional career and tackle it head on.
Experience
Pall Corporation, Cortland, NY
May 1997 – June 2010
December 1998 – June 2010
Administrative Assistant, Vice President/MRO Buyer (Microelectronics)
Collecting and disseminating data regarding the daily operations of microelectronics
Scheduling travel, customer visits, ensuring all of their travel needs are secure
Interacting with customers some from foreign countries
Monitoring and procuring stock of operational items – i.e.: cleanroom/lab supplies, chemicals and other items via purchase order or procurement card.
Resolve all purchase issues and coordinate with accounts payable department to process all invoices
Maintains records of all purchase order and associate documents for all processes
maintain knowledge on all open orders and their status
Purchasing as needed items for various departments (often emergency needs for production)
Maintain supply of and track use of safety supplies
Ensure proper MSDS shipping and product labeling
Update company- wide SOP’s
Focus on Continuous Improvement – First year of taking on Purchasing responsibilities I had a documented savings of $152,000
Interact with Union, Management and Executive level personnel
Plan celebrations for Anniversaries, Retirements and send-offs
December 1997 – December 1998
Administrative Assistant (Human Resources)
Perform administrative duties for Human Resource Department, exercising independent judgment and maintaining complete confidentiality of information.
Maintain computer databases for Department, including employee database, training database, Human Resource Operating Procedures database and the Provider database.
Prepare and update organizational charts for all Business Units and departments.
Responsible for overtime reports, monthly indicator charts, maintaining staff calendars, ordering supplies, scheduling meetings, making travel arrangements, answering phones, filing, and other clerical duties.
May, 1997 – December, 1997
Receptionist/Switchboard Operator
Answered, screened and directed inbound phone calls.
Received and assisted clients and escorted them to correct destinations; offices, rooms or meeting rooms.
Performed general secretarial duties, including – meeting scheduling, appointment set up, faxing and mailing.
Took verbal and written messages and transmitted them to exact person/destination.
Received and sorted email and electronic deliveries.
Maintained meeting diary – manually or electronically, as required.
Accepted letters and packages delivered to the front desk and distributed to appropriate staff.
Handled general requests for information and data.
Interacted well with the public.
Coordinated maintenance of the front desk reception area equipment, furniture, lighting, applications and brochures
403rd United States Army Civil Affairs Psychological Operations
August, 2002 - 2012
Family Readiness Group Leader
The FRG mission is “To assist Commanders in maintaining readiness of soldiers, families, and communities within the Army by promoting self-sufficiency, resiliency, and stability during peace and war.” The FRG Leader acts as a unit spokesperson for communicating family members' concerns and ideas to the unit Commander and serves as a member of the battalion-level steering committee.
RESPONSIBLE TO: Unit Commander
PURPOSE: Organize and lead the unit's Family Readiness Group
POSITION RESPONSIBILITIES:
Support the Commander’s family readiness goals
Fund Raising within the regulations of the US Army
Provides overall leadership for the FRG
Work together with the FRG Liaison in order to accomplish FRG goals
Recruit volunteers to serve on FRG committees
Recognize FRG volunteers, and welcome newcomers.
Delegate FRG responsibilities to selected volunteers
Identifies needs or unique problems of unit families
Act as unit FRG spokesperson for communicating family members’ concerns and ideas
Prepares meeting agendas, facilitates meetings, oversees the production and distribution of the FRG newsletter and is responsible for preparing reports submitted to State Family Program Director (SFPD)
Responsible for ensuring that all correspondence; minutes, agendas, financial records etc. are kept in FRG binder and unit Family Readiness binders, including phone tree
Seek Commanders guidance concerning all events, activities and fundraisers
QUALIFICATIONS & SPECIAL SKILLS:
TRAINING: Guard Family Team Building Levels I-III
Knowledge of family readiness programs, unit structure and procedures, military and community agencies and services.
Ability to work well with others.
Leadership skills
Public Speaking skills
Time Management skills
October, 1991 – May, 1997
Contact Lens Technician
Empire Vision Center Cortland, NY
Helping patients and the Doctor as needed based on the doctors findings
A lot of patient contact, so having a warm, friendly personality and a helpful attitude was a must. Also required to sometimes work with difficult or impatient people
Handle the initial ordering of the lens, also teach the patient how to order subsequent lenses, and help them over the phone with any questions they may have.
Guide patients on the proper care and maintenance of their lenses through a calm, step-by-step orientation, covering everything from insertion to removal to cleaning.
Stocking lenses, maintaining inventory, taking phone calls, and filing patient records.
Knowledge of contacting insurance companies and trying to stay in their range based on the ICD9
Upselling of sundries, service plans, extra glasses, sunglasses etc.
I was number one in our district for service plans, frame styling, and selling of specialty lenses.
Education
1987 – Graduate Cortland Jr. Sr. High School
Present – 23 credit hours from Associates Degree in Business Administration Tompkins Cortland Community College – Dryden NY 13053
IATA certified to ship dangerous goods - DGI Training
References
Col Mary E. Graf
Executive Director of Athletics
Johnson and Wales University and
State Emergency Preparedness Liaison Officer at United States Army
ac1njk@r.postjobfree.com
Robert Boothroyd
Exalted Ruler
Loyal Order of Elks, Ithaca, NY (Bar Tending)
Kris Sovocool
Retired Lead, Pall Corporation
Susan Sarsfield,
Personal
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