Administrative Finance Officer

Location:

Louisville, KY

Salary:

12-20

Posted:

July 25, 2017

Contact this candidate

Resume:

MR. SAMUEL S. KARIMU, Sr.

AA (*s t

Class Hon), BSc (1s t

Class Hon: Summa Cumlaude) & MBA. Candidate

RESUME

Address: **** ***** ******* **. *** 01 Louisville, Ky USA 40214 Cell: +1-502-***-****

Email: ***********@*****.***

LinkedIn: h ttps://www.linkedin.com/in/samuel-saah-karimu-aa-bsc-and-cand-86a33a83 Twitter: @ksamuelsaah

Career Objective

Trained to work in the private sector with skills in office & operations management, project and reports writings, program development, project accounting & donor reporting and Microsoft ware applications plus vast experience in modern internet usage. A globally-prepared Liberian writer, poet, researcher and certified public discussant with background in Business Economics, Financial and Project Managements and Quantitative reasoning blended with quality business communications and problem solving skills. Hold trainings in development studies, Management Information System and Forensic Investigation.Worked with the private sector on a private-public partnership mainly design for strengthening rural-health system in Africa-Liberia. Qualification & Skills

● Solid administration and financial background with skills in customer service, report writings and program development & implementation

● Ability in managing an administrative function at field level in the INGO sector, with adequate exposure to project accounting, financial management including budgeting, and contracts.

● Sound knowledge of wide range of international organization and ability to work in a multicultural atmosphere

● Excellent contract negotiation skills and experience; strong management and organizational skills as well as excellent understanding of the PPC Act & PFM Law of Liberia.

● Ability to handle multiple projects and work well under pressure, including working with interruptions and deadlines; ability to prioritize work, meet deadlines and produce quality results on schedule with attention to detail.

● Well understanding of USAID, INGO, FARA/MOH & Global-Financial reporting standards and procedures

● Perfect skills in computer software packages (Microsoft Suite, Advanced Excel, Powerpoint, QuickBooks -Accounting and Procurement Software and modern internet usage)

● Strong ability to address difficult problems, established approaches and techniques with applications of technical, human and conceptual skills

● Familiar with government financial management procedures and regulations

● Excellent writing, presentation, interpersonal and business communication skills and an ability to manage a diverse range of professional relationships

● Confident at managing volunteers and working with a wide range of people including local campaigners, internal experts and representatives of other organizations

● S uperior ability to work in an emergency, cross-cultural and politically sensitive environment W ork Experience

Liberia Professional Printers & Trading Co.

Position ... Chief Executive Officer Jan 2016 to June 2016

Duties & Responsibilities

Develop and lead a vibrant institutional framework that guides the management team into a sustainable business development plan as well as supervise a team of young professionals to achieving goals and objectives mainly profit maximization and business sustainability goals. The CEO directs the business agenda and advise operations on SWOT and Cost-Benefit analysis taking advantage of viable opportunities in the business environment of Liberia.

Africare – Liberia

Position Regional Administrative Finance Officer May 2016 to June 2016 Bong & Nimba EHSWS Projects funded by USAID in partnership with FARA/MOH Duties & Responsibilities

The Admin Finance will lead the operation teams at the field level in terms of providing logistical, financial, administrative and infrastructural supports to Africare Program teams in the fields (Bong & Nimba) as well as advice program managers and coordinators on project expenditures and financial related matters. As head of operations, manages the day-to-day human, financial and administrative resources of the office and ensures that requests and disbursements are in accordance with the administrative budget and Africare’s financial Rules.

Manage the day-to-day personnel, financial and administrative resources of the field offices

Track monthly expenditures for the office (administrative and programmatic) against annual budget

Manage office maintenance (computers, scanner, camera, etc.) and supervise the field operation team

Provide technical-financial advice to program managers, project officers and field coordinators especially on project expenditures

Review payments, purchase authorizations, DSA/Travel Advance and other financial transactions to ensure compliance with staff rules, financial rules and implementing instruments/authority.

Manage field Petty Cash, fuel coupons and conduct monthly incentives payment to more than 300 health workers in six districts in Bong county

Perform same operation functions to other small projects in the field ( IROPE, REACT, TB DOTs, UNFPA, UNICEF Watsan & Big belly business projects)

Identify capacity building needs among staff at field level as well as implementing partners

Follow up on the payments for signed contracts, agreements, and regular payments for office (i.e. electricity, telephone, office rental, etc.)

Prepare all temporary service contracts and certificate of completion of work done at the field level

Contribute to the preparation of the annual country’s budget as well as budget for field operations

Take care of the filing of project financial documents including operations documents ( receipts, invoices, payment vouchers, field audit reports, etc. ) according to FARA/MOH/USAID Financial policies procedures and Africare internal control policies and regulations

Record annual leave, sick leave, compensation days, and training days of local staff at field level

Provide weekly operational updates and monthly operational report to program manager

Monitor, accurately track and safeguard inventories/office supplies at field office to meet the requirements (items tags, inventory book, update, liquidations, etc.) as well as nonmedical supplies intended for Africare supported facilities

Orientate new staff at the field with the administration and financial procedures of Africare

Check financial reports received from project staff and project partners for potential irregularities (i.e. see that the starting balance is equal to the previous ending balance; that the total sums are correct; that expenditures are within the budget, etc.)

Coordinate resources and manage funds when organizing meetings, workshops, trainings, staff retreat, travel arrangements and clinical & community supervisions with program teams

Review and advise on all field financial requests from staff and vendors; manage liquidation & settlement of all advances

Africare – Liberia

Position Project Accountant/Acting Compliance Officer Jan 2016 to Apr 2016 Nimba EHSWS Project funded by USAID in partnership with FARA/MOH Duties & Responsibilities

The Project Accountant will ensure that all financial transactions with the Nimba EHSWS Project are recorded and reported accurately and timely. Work under the direct supervision of Africare Senior Accountant as well as seek advice from the Director of Administration and Finance were applicable to ensuring smooth financial reporting of donor funds. Also, will perform the below in line with Africare Financial procedures and policies:

● Maintain the accounting system for operation in Accordance with the Operational Manual

● Provide information for the preparation of monthly, quarterly and annual reports

● Process payments and prepare monthly bank reconciliation

● Review and verify all requests for payments for vendors

● Review and post voucher disbursement with appropriate budget and account codes and its regular updated.

● Post petty cash and checks transactions into the Financial Systems in use

● Review budget monthly with Africare finance team and update program team on budget vs actual

● Gather and collate documentation such as invoices, shipping receipts and procurement documents and prepare a posting voucher, for further review and approval

● Research problems, such as missing documentation, vendor, staff or client queries

● Ensure that all paid invoices agree with supporting documentation, including price quotes, purchase orders and shipping

● Apply internal systems for obtaining purchase approvals and use of assets ensuring the adequate application of internal controls, as per AFRICARE procedures for donor approvals

● Enter approved transactions into accounting system

● Complying with established finance procedures

● Prepare checks for review, signature and distribution

● Help in the preparation of final batches/donor reports for HQ & Donors’ review

● Prepare bank deposits and internal funds transfer for review and submit to bank for processing

● Work with the Senior Accountant and HR to prepare staff payroll and earning statements

● Manage the advances and carry out payments for field activities (Per Diems, and other activity arrangements), and provide timely expense reports according to A rules.

● Maintaining filing system including payroll, banking information, vendor files and project inventory

● Maintain all financial and project communications as well as seek guidance on financial and contractual issue

● Liaise closely with tax advisors for tax accruals, provisional payments, etc.

● Assist with the provision of external information to external auditors e.g. bank statement, company registration, statutory filing as well as help management in responding to audit queries

● Perform similar accounting functions to other smaller projects in the field

● Perform other duties as assigned

Africare – Liberia

Position Administrative Finance Officer 2014 to 2015 Bong EHSWS Project funded by USAID in partnership with FARA/MOH Duties & Responsibilities

The Admin Finance will lead the operation team at the field level in terms of providing logistical, financial, administrative and infrastructural supports to Africare Program teams in the field as well as advice program manager and coordinators on project expenditures and financial related matters. As head of operations, manages the day-to-day human, financial and administrative resources of the office and ensures that requests and disbursements are in accordance with the administrative budget and Africare’s financial Rules.

Manage the day-to-day personnel, financial and administrative resources of the field office