Administrative, Marketing
Resume:
Kathleen Kelly
Charleston, SC 29414
************@*******.***
Highlights of Qualifications:
Well-organized, detail-oriented, creative, highly motivated self-starter, commonly operates in an environment requiring complex multi-tasking, works well independently and as part of a team.
Highly customer-service oriented with exemplary follow-up and completion of objectives.
Interfaces professionally and effectively with customers, members, faculty and higher levels of University Administration as well as corporate partners.
Professional Experience:
Server/Bartender - Shadowmoss Plantation Golf Club – Charleston, SC – 02/17 – Present
Responsible for taking food and beverage orders and delivering same. Keep snacks and beverages stocked. Restock, as needed, all condiments and other non-food items.
Office Assistant – Shadowmoss Plantation Golf Club – Charleston, SC – 08/16 – Present
Prepare deposits from the pro shop, bar and pool areas. Prepare reports for daily totals, including tips.
Assist in special events.
Cook/Server - Shadowmoss Plantation Golf Club – Charleston, SC – 06/16 – 02/17
Responsible for food preparation for the club.
Managing Editor - The American Journal of the Medical Sciences – Charleston, SC - 01/01/06 to 04/01/16
Responsible for the daily execution of this international journal of biomedical research by interfacing daily with authors, reviewers and board members worldwide in the processing and management of all manuscripts.
Responsible for communications with all parties, from author acknowledgements, securing reviewers, providing feedback to authors, communications letters to authors and reviewers.
Responsible for proofreading each article and final issue, when ready. Ensure all stylistic criteria are met and paper is acceptable to the Journal’s standards for publishing.
Coordinate all aspects of the Symposia with Feature Editor, Publisher and Production Editor to ensure smooth submission, review, acceptance, proofreading and publication process.
Constant interaction with Publisher & Production Editor regarding scheduling, proofreading, executing and submitting publication lineup accurately and timely, improvements to Journal layout, website updates, promotion of special issues and/or articles.
Successfully executed 7-year contract renewal for the Journal with Lippincott, Williams, Wilkins (LWW) in 2007.
Active member of the Publications Committee.
oWorked closely with the Publications Committee Co-Chair, Editor-in-Chief and hired consultant during 2015 contract re-negotiation.
oRepresented Journal where we met the key players of Elsevier to discuss a proposed partnership.
oMany of my suggestions/improvements to the contract were agreed upon, and were incorporated into the new contract.
Responsible for coordinating all aspects of the move from LWW to Elsevier, working closely with both publishers simultaneously.
Worked with Publisher and their design team to create a new interior and exterior design for the Journal. Worked in conjunction with Publisher and their Marketing team to come up with a plan to roll out the Journal to industry, and promotion of same.
Worked with same team to create filler ads for Journal content. Worked with Publisher and their Website team to design and customize new Journal website.
Worked with Publisher and new Production Editor to create Guidelines for Authors, Journal Style Guide, overall workflow design and production criteria for articles.
Resume of Qualifications - Kathleen Kelly Page 2
Implemented new online manuscript submission system in conjunction with use of the manuscript submission system used by LWW. Two systems would be running simultaneously as papers were being processed in both systems.
Constant interaction with the Society for Clinical Investigation’s (SSCI) Executive Director and Committee Chairs to ensure communication is filtered from the Journal’s office to theirs; The AJMS is the official journal for this Society.
Key member of the Society’s Website – responsible for providing content and updating SSCI website.
oInterface with Officers and Committee Chairs to obtain website content.
oWorked with Medical Management (outside vendor) to design and execute new website for the Society, providing new ideas for improvements as the website was being built.
Maintain and prepare annual Journal financials for accountant, Society and for annual and semi-annual meetings.
Coordinate and execute annual Editorial Board luncheon.
Prepare annual and semi-annual presentations for Council, Plenary Session and Editorial Board.
Monitor Morgan Keegan and Regions Bank (checking and investment accounts).
Create and execute annual SSCI newsletter; working closely with the Executive Director and Committee Chairs in obtaining their updates.
Actively participate as a representative of The American Journal of the Medical Sciences at the annual Southern Regional Meeting, interacting with Officers, Council, Committee Chairs, Executive Advisory Committee, members and other members of our sister societies who are represented at the meeting.
Assist Executive Director of the SSCI as needed (typing minutes, assisting at annual meeting).
Medical University of South Carolina – Charleston, SC - 01/18/05 – 12/31/05
Fellowship Coordinator /Administrative Assistant, Division of Nephrology - 05/15/05 – 12/31/05
Same responsibilities. In-band promotion – title and rate change
Administrative Specialist II, Division of Nephrology - 01/18/05 – 05/15/05
Responsible for overseeing the American College of Graduate Medical Education (ACGME) accredited
Fellowship Training Program for the Division of Nephrology, under the guidance of the Program
Director and Fellowship Executive Committee.
Execute all functions relating to the Fellowship Program, including the web-based electronic evaluation program (E-Value), web-based Electronic Residency Application Service (ERAS)
ocoordinate new candidate interviews, processing of new and exiting Trainees, organize and direct monthly agenda for the Fellowship Executive Committee.
oLiaison between the University’s Graduate Medical Education (GME) office, Dean’s office, MUSC Hospital, Department of Medicine and the Division.
oEnsured compliance of GME guidelines, accuracy of Trainees’ data submitted to accrediting agencies, dissemination of complete and accurate information to Trainees from GME office and Executive Committee.
oMaintained Trainees’ records, ensured documentation was complete and available for Residency Review Commission (RRC) Audits, verified time and attendance and ensured GME training requirements were fulfilled.
Administrative Assistant to the Division Director:
Worked closely with Business Manager and Director to ensure the Division operated at maximum efficiency and capacity.
Liaison between Director and the Department of Medicine, other Division Directors, Faculty, Business Manager, staff and others in the University system.
Served as liaison with our corporate dialysis partner (DCI Clinics, Inc.), outside pharmaceutical organizations, drug reps and other professionals who interact with the Division Director.
Resume of Qualifications - Kathleen Kelly Page 3
Compiled proper documentation for tenure and promotions for Department of Medicine, College of Medicine and the University.
Proactively created and implemented office administrative procedures.
Efficiently organized and executed Division off-site meetings as well and events.
Maintained employee personal database, worked with Faculty to maintain and update Division website.
Managed Division Director’s correspondence, appointments and travel.
Coordinated Division interviews, organized visitor and recruiting itineraries.
Maintained confidential employee information, reports/documentation for Division Director.
Executive Assistant - Pepsi Bottling Group – Manchester, NH - 01/00 – 04/04
Assistant to Market Unit General Manager, Human Resource Manager, Finance Manager, Equipment Manager and Safety Manager of this $30M, 12M case/year division of Pepsi Bottling Group. This Management Team was responsible for 4 New England offices as part of our Market Unit, with approximately 350 employees.
Created, updated and maintained weekly reports for Management Team to track business performance.
Responsible for highly confidential information relating to the business and employees.
Worked closely with Human Resource Manager on employee-related documentation and communications. Administrator of mid-year and annual Performance Review process for 50 managers and their staff.
Market Unit Administrator for Corporate expense accounts – responsible for ensuring procedures and policies were followed. Maintained and coordinated Random Drug Testing process for the Market Unit.
Coordinated installation, implementation, maintenance and training of new phone system.
Provide administrative support to all levels of Management as needed.
Interfaced with Pepsi’s Corporate Management nationwide.
National Program Manager - Good Stuff USA, Inc. – Merrimack, NH - 05/97 – 11/99
Responsible for overall organization and execution of a $1,000,000 ski and snowboard promotion throughout the Northeast and mid-Atlantic region called The Mountain Dew Vertical Challenge (MDVC).
Worked directly with National Accounts Sales Manager for Pepsi Cola Company.
Procured National sponsors for the MDVC for the Northeast and Colorado race series.
Teamed with graphics designer to create all promotional pieces, including ads and special joint-promotional sales pieces for the MDVC series.
Attended meetings/functions on behalf of Good Stuff USA and Pepsi-Cola Company with Sponsors, Ski Associations, Ski Resorts, Pepsi Bottlers, Vendors and other customers of Good Stuff USA.
Coordinated and executed special projects relating to the MDVC: Pepsi Employee VIP Card, Snoweast magazine, joint-promotions with Pepsi-Cola Partners and Ski Resorts, Dew Gear Catalog, ads promoting the MDVC, Boarder on the Edge Snowboard series and other special events.
Worked closely with vendors to procure necessary equipment/supplies for the MDVC series.
Coordinated and executed the season finale of the MDVC, which caters to approximately 1,600 racers and 7,500 spectators. This event is attended by Pepsi-Cola employees and their customers. Responsibilities included event set-up and execution, lodging requirements for VIPs, VIP reception and gift bags, event day prizes, pre and post race events, mountain event day coordination and event recap.
Assisted President of Good Stuff USA, Inc. and National Account Sales Manager of Pepsi-Cola in the initial set-up of the MDVC series in Colorado. Coordinated/executed the various components relating to start-up.
Liaison between the NASM for Pepsi-Cola and ski resorts as well as Pepsi-Cola Bottlers, Ski Associations and Pepsi-Cola employees nationwide.
Resume of Qualifications - Kathleen Kelly Page 4
Director of Sales & Marketing, Communications Manager - Temple Mountain Ski Corporation – Peterborough, NH - 10/95 – 03/97
Account Executive - Peterborough Broadcasting, Inc. (WNHQ) – Milford, NH - 09/93 – 10/95
Sales Administrator - Saphikon, Inc. – Milford, NH - 12/90 – 09/93
Executive Secretary / Purchasing Agent - Alden Bates Container – Townsend, MA - 01/90 – 11/90
Executive Assistant - Chalet Susse International – Wilton, NH - 02/88 – 01/90
Skills: EVISE, Editorial Manager, Web-based Electronic Evaluation Programs (E-Value & ERAS), Microsoft Word, Excel, Powerpoint, TQM (Total Quality Management) training.
Education: Northampton High School, Northampton, MA (college prep courses) 1977 - 1979
Activities: Website Committee – Southern Society for Clinical Investigation – 10 years
Publications Committee – Southern Society for Clinical Investigation – 10 years
Kiwanis Club of Peterborough (NH) – 1+ years – in charge of Publicity and Board Member
Monadnock Travel Council (NH) – 1 years – Board Member
Ski NH – 1 years – Marketing Committee Member
Milford/Amherst Chamber of Commerce (NH) – 3+ years – Various Committees
Peterborough Chamber of Commerce (NH) – 3 years – Various Committees
National Association of Women in Construction (NAWIC) – 2 years
Community Seacoast Auto Ministry: 2013 – Present, Co-leader
Activities: Low Country Furniture Bank: 2015 – Present, volunteer
North Charleston Dream Center: 2006 – 2014, leader and team member
Adopt-A-Block Leader: 2006 – 2012
Crisis Ministries: Team Leader 2007 - 2013
American Red Cross (NC): 2004, volunteer
March of Dimes, Milford, NH – 4 years – Committee Member and Walker
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