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Admin and finance

Location:
Alameda, CA
Posted:
September 09, 2017

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Resume:

Aruna Rayamajhi, Union City, CA *****, (Phone# 510-***-****) ac18ar@r.postjobfree.com

I have an experience of 26 years in administration in INGOs, NGOs and travel agencies in high-level executive support roles. Instrumental in working with superiors and departments in order to manage financial and accounting procedures. A committed professional with high morale, integrity, honesty, loyalty, that has attended to detail, team development and the attainment of corporate goals. I am confident, outgoing, enthusiastic team player who is also results driven and loves new challenges. HIGHLIGHTS

Independent caregiver for adults, elderly and children (infant-9 years old)

Administration, Procurement, Marketing

Account Management, Finance Operation, Budget forecasting, Tracking cash flow, Annual Report, Account receivable and Account payable.

COMPUTER SKILLS

QuickBooks Pro, SAGA/SAP (Accounting Application)/MS Excel/MS Word/Powerpoint/MS Outlook etc. WORK EXPERIENCE

Independent Caregiver April 2008-Present

Assist elderly clients with self-care needs like bathing, hygiene, dressing, cooking, cleaning, shopping, companion care, supervision with recreation and social activities.

Provide care and supervision for infants and children of elementary school ie feeding, bathing and preparing food and assisting them with homework and chores.

Provide special assistance for clients with high blood pressure and stroke i.e. feeding, dressing, transfers and mobility.

Sorting Associate 22July 2017- Present

Amazon, Newark, Fremont

Package sorting

Bar code scanning

French Teacher Aug2015- Feb2017

Rupy’s International school, Nepal

Teaching French to primary school students.

CoFiRH Assistant in the emergency desk May2015-Aug 2015 MEDECINS SANS FRONTIERES, France (Doctors without Boarders)

Assist the Coordinator of Finance and Human resource to plan, centralize, co-ordinate and to supervise the financial management and financial administration in the Mission (budget, accounting, and treasury).

Assist the coordinator in reporting donors, local audits, auditing procedures, legal financial and administrative obligations, etc) according to/compliant with MSF policies and procedures in order to provide accurate, transparent, timeliness and reliable financial information to the organization and third parties.

Responsible for supervising services contracts in the mission (maintenance, rental of premises, etc) decide on relevant insurance to subscribe, seek legal advice when needed.

Responsible to check that the administrative procedures related to taxes and payment of social security obligations are followed, and comply with established legal procedures in the country.

Responsible for the correct payment of wages for national staff, ensure correct control levels and to ensure policies and procedures are correctly implemented in projects. (Even if HR is responsible for the definition of contracts and salaries).

Responsible, coordinate and ensure the operation of the treasury for the smooth running of operations at all times

Communication and Information Specialist May2014-May2015 Center for Environment and Sustainable Tourism Development Nepal,

Work as a freelance communication and information specialist for the marketing and promotion of Lumbini project handled by CEST Nepal.

Co-ordinate in making inventory of tourist attractions and facilities, making inventory of tourist information and interpretation facilities, Inventory of existing tourism products, packages and activities and stakeholders mapping.

Build rapport with the concerned stakeholders.

Encourage the locals to produce and improve their products like handicrafts, home stays so that they can be marketed to improve their income generating chances.

Develop relationships with national, international and regional tourism based publications and writers, tours operators and travel agents.

Design, develop and conduct familiarization tours for media, event planning, tour operators and travel agents.

Marketing Executive 2012 -2014

Shambhala Trekking Agency Pvt. Ltd., Nepal

Execute the Marketing Plan of Nepal and facilitate an active relationship with hotels/restaurants & attractions in Maintain tourism budget

Oversee design/printing of marketing publications.

Promote attractions & community events to visitors and coordinate special events.

Attend meeting, seminars, conventions, and workshops to further knowledge, stay informed of the changes in the tourism industry, and exchange information. Director 2011-2012

Shechen Clinic & Hospice (NGO in Health Sector), Nepal

Implement accounting system and manage cash, payroll, procurement processes, and asset registered

Prepare budgets for the fund raising and monitor the expenditure and financial performance for the good management of finance and administration systems.

Ensure all taxes were paid.

Manage all contracts and personnel procedures.

Assist the operations team leader and coordinate with the program teams in the conceptualization and development of annual and quarterly work plans, human Resource and procurement plans and logistical support.

Coordinate with the Admin and Logistics Associate and with programme team as per guidelines for procurement monitor maintenance, updating of inventory and ensure proper operation, maintenance and appropriate distribution of such equipment.

Admin/Finance Assistant 2009-2011

European Commission Directorate General for Humanitarian Aid (ECHO) Office, Nepal

Prepare the annual budget in consultation with the Technical assistant, program officer.

Maintain timely and accurate financial statement and reporting. Make sure the data in the accounting system are maintained in accordance with organizational policies and procedures, donor requirements and accounting standards.

Reconcile bank accounts; and manage cash flow.

Manage the cash flow and prepare cash flow forecasts in accordance with policy.

Manage the bookkeeping function, using the company’s accounting software.

Manage annual audit in compliance with Nepalese legal requirements and project audit, internal audit .

Administration related to Human resource ie keeping record of sick, annual leaves, renewal of the contract annually after taking the approval from the HQ in Belgium.

Process purchase requisitions / orders within purchasing authority.

Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals

Ensure effective logistic, transparent procurement processes with best value for money for good practice within the organization.

Administrator 2003-2007

MEDECINS SANS FRONTIERES, France, (Doctors Without Boarders)

Prepare the annual budget in consultation with the Country Director, Deputy Country director and field coordinators and reporting to the financial controller of the HQ in Paris.

Financial accounting and reporting.

Ensure payments, transfers, salary, tax and Provident Fund payments.

Ensure compliance with internal financial and accounting policies and procedures.

Prepare all supporting information for the annual audit with the approved external auditor.

Make monthly fund request, and accounting as per accounting manual of the organisation, handling fully the whole banking functions properly which included the cash and fund (treasury) management

Reconcile bank and investment accounts; and manage cash flow.

Manage the bookkeeping function, using the company’s accounting software.

Prepare all payroll functions to ensure that employees are paid in a timely and accurate manner.

Assist in recruiting staff and managing HR matters with integrity and confidentiality and uphold code of conduct of the organization.

Sustainable Tourism Network Co-coordinator 2002-2003 NEPAL TOURISM BOARD, Nepal

Facilitate exchange of information, seek relevant information, events organization and management, web- master

Consulting with STN working group, director of Tourism Products and resources development to enact the events and plans of the STN.

Marketing Manager, Freelance Guide 1996-2002

INSPIRATION TRAVELS & TOURS, Nepal

Marketing and promotion of Nepal

Making quotation, guide around in & out of Kathmandu. Tour officer & Guide 1993-1995

FOUR SEASONS, TRAVEL AGENCY, Nepal

Incoming and outgoing correspondences

Hotel and tour reservation

Receive guests and explaining all the tour activities, making quotation, guide around in & out of Kathmandu.

EDUCATION

Certificate: New Haven Adult School,”In-Home/Residential Care Worker” Certificate: New Haven Adult School,”Health Science Essentials Summer Boot Camp” Masters in Buddhism (2008) from Tribhuvan University, Nepal Masters in Tourism (1989) from Delhi University, India Bachelor of Commerce (1987) from Delhi University, India TRAININGS

First Aid/CPR, Blood Pressure measurement, patient transfer(Hoyer lift) and Medication Administration. PPDA(Departure Preparation for Expat Administrators in Médecins Sans Frontières missions),France French Language, Alliance Françoise of Kathmandu, Nepal LINGUISTIC COMPETENCIES

English, French, Nepali, Hindi

REFERENCES AVAILABLE UPON REQUEST



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