EXPERIENCE

January **** to May ****

Electronic Billing and Reconciliations Specialist (Temporary)

John W. Stone Oil Distributor (Brooke Companies)

Thorough reconciliation of receivables generating reports through Sage MAS and Petroleum, Oil and Gas accounting software systems inclusive of Oildex, E-Procurement, Cortex and ADP Open Invoice; posting electronic invoices as needed during reconciliation

Creating invoices in external accounting systems as they are generated in Sage Mas to keep records current adding to the overall efficiency of the receivables department

Complete review of receivables creating collections action list, contact call scheduling and making recommendations for efforts in bringing accounts current.

September 2016 to January 2017

HR Benefits and Asset Reconciliation Consultant (Temporary)

Orleans Parish Communication District - 9-1-1 Administration

Detailed reconciliations related to the consolidation of 911 call takers, dispatchers and supervisors under Orleans Parish Communication District, effectively removing them from the City of New Orleans’ payroll, utilizing ADP payroll system for research and reporting.

In-depth review of pension with-holdings and submissions, mapping reports within excel for upload into the city’s pension system.

Evaluation of employee eligibility for health insurance, related with-holdings and remittances on a per pay period basis.

Resolve discrepancies in elective with-holdings utilizing invoices, historical records and personnel records.

Initial set-up of asset tracking platform Asset Panda allowing real-time access to users for depreciation status and equipment location with convenient interaction by tech team utilizing digital application.

July 2009 to July 2016

Compucast Web, Inc.

Office and Accounting Manager

Developed key processes to streamline project management in conjunction with time tracking for billing; clarified systems and procedures to assure accurate and consistent work flow and reporting utilizing QuickBooks for accounting, Harvest for time tracking and Basecamp for client communications.

Applied current knowledge and research in multi-state payroll processing for telecommuting staff

Established best practices guidelines as related to billing and collections creating more efficient and results driven account administration.

Lead strategic development of improved services for employees. Scheduled in-services related to health, dental and accident insurance and retirement planning through 401k contributions and management.

Substantially lifted the administrative burden by integrating insurance with payroll services assuring compliance pertaining to quarterly reporting and Affordable Care Act initiatives.

Restructured records retention in compliance with federal, state and local requirements in relation to accounting and payroll protocols.

Increased efficiency through research, recommendation and implementation of contemporary platforms for Website Design, Social Media, Pay-Per-Click, Programming and Search Engine Optimization.

July 2007 to July 2009

Orleans Parish Communication District - 9-1-1 Administration

Finance Administrative Assistant

Implemented specific document retention criteria related to board meetings, finance, project and general office management in keeping with integrity and confidentiality guidelines.

Facilitated equipment and supply procurement through purchase order system, processing requests in compliance with current policies.

Efficiently coordinated receipt of 9-1-1 surcharges by processing payment submissions.

Successfully developed and disseminated self-calculating spreadsheet to phone companies to improve ease of remittance compliance in accordance with state legislation. This form remains in use today.

August 2006 - July 2007

Full Charge Bookkeeper

Evans & Co.

Developed comprehensive knowledge of accounting and auditing principles, A/P, A/R, payroll, general ledger postings, invoicing, taxation issues, and regulatory compliance guidelines as related to a legal practice.

Applied expertise in developing and delivering monthly, quarterly, and annual profit and loss statements and balance sheets for management within strict deadlines.

Closely monitored and analyzed cost, compiling timely and frequent financial information in support of goals and objectives.

January 2004 to August 2006

Operations Manager

St. Joseph Plantation

The successful opening of 185-year-old St. Joseph Plantation home as a new tourist attraction and gift shop along the river road began with the basics of creation and implementation of the systems, processes, budgets and policies required to run a business.

Developed primary staff by establishing a recruiting and interviewing program; selecting candidates who would best present the story provided by time and family who called St. Joe home for almost two centuries.

Installation of accounting application software to record and process data within functional modules such as sales, accounts payable, accounts receivable, payroll, and trial balance.

Evaluated trends and market data within the tourism industry; researched best practices related to marketing resources to determine the most productive investment of the advertising budget

Supervised team in planning and effectively coordinating weddings and events for guests from 50 to 600

Organized assets and staff working in conjunction with the film industry during set up and production of movies in historic buildings and on surrounding property.

June 2002 to January 2004

Service Administrator

H&E Equipment Services

Expedited workflow by accurately processing work orders assuring that technicians were provided all necessary information in order to facilitate repairs and maintenance as required; implemented cost reductions and developed reporting procedures pertaining to monthly and quarterly review.

Closely monitored expenditures through credit card reconciliation to assure compliance in relation to project cost assessment.

Initiated schedule for submission of time sheets to allow review for accuracy, and timely resolution of inconsistencies prior to billing.

Ensured operation of office equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories and evaluating new equipment and techniques.

Maintained supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders and verifying receipt.

EDUCATION

Delgado College

2001-2004

SKILLS

Deadline-Oriented, Managing Profitability, Accounting, Audit, Research and Reporting, Statistical and Data Analysis, Business Knowledge

Proficient in QuickBooks (Desktop and Online), Quicken, Solomon, Harvest, Bill Quick, Basecamp, Microsoft Office consisting of Word, Excel, Outlook and Power Point, ADP

Administrative Writing Skills, Managing Processes, Organization, Problem Solving, Supply Management, Inventory Control, Verbal Communication

Event Coordination, Supervision, Subordinate Involvement, Human Resources, Planning, Quality Focus, Resolving Conflict, Customer Service, Presentation Skills, Technical Understanding, Financial Planning and Strategy

Specific knowledge of Adobe Cloud for Teams, Google Ad-Words and Social Media Platforms, domain and email management

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