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Human Resources Management

Washington, District of Columbia, United States
May 31, 2017

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Kacy Phillips

*** ********** **. ** #*

Washington, DC 20032

H# 202-***-****

Professional Experience

US Agency for International Development

Human Capital Talent Management/Executive Resources HR Specialist

3/24/14 – Present

Federal Contractor/YRCI

Current Salary: $87,568

Accomplishment: Solely facilitated the separation of 100 political employees due to the transition of the new Presidential Administration. I held 8 mini information sessions where I provided information regarding benefits and unemployment. I provided separation paperwork which provided benefits coverage and effective dates for termination. I signed exit clearance packages and initiated the processing of lump sum payments for each employee with the USAID Payroll office. As a wrap up to the separations, I uploaded all necessary documentation into each employee’s electronic personnel record (eOPF) and transferred that record to the National Personnel Records Center.

EOPF Manager for all records of the employees serviced by Executive Resources

Request/verify prior service; compute SCD’s

Clean up eOPF records ensuring that the appropriate documents are stored

Conduct record review to ensure all documentation is accounted for

Purge records as necessary

Clean up and Manage the ESCS system – a system designated to document the incumbency of SES and political positions in USAID

Conduct new employee orientation

Conduct quality review of completed employee forms

Responsible for processing personnel actions in HR Connect

Conduct quality review of processed actions

Assemble packages for QRB review

Initiate paperwork for background investigations and badging (E-Qip)

Work with OPM in the creation of agency vacancy announcements

Post vacancy announcements

Review applications for basic qualifications; prepare certificates of eligible and other miscellaneous activities related to the recruitment and selection of SES, Political and ST/SL employees

Maintain trackers that document all employee activity, such as appointments, pay actions, promotions, separations, etc.

Provides management and advisory services to mid-level to upper management on a wide variety of Executive Resources related matters such as benefits, appointments, promotions, policy, etc.

Develops and implements Executive Resources policies and procedures for establishing and maintaining records, including data required for OPM’s Plum Book.

Establishes and implements retention and disposition plans for Executive Resources personnel and performance management records as required by General Records Schedules and provides consultation and guidance.

Performs accountability reviews and program audits to identify and recommend actions to address any findings. This includes the review of OPM’s ESCS and employee Official Personnel Folders (OPFs) and Employee Performance Files, electronically and/or in hard copy to ensure accuracy and completeness. Obtains missing data or documents from HR files or the appropriate office as needed to keep OPFs compliant with OPM guidelines.

Evaluates and manages data from automated HR information systems to include OPM’s ESCS. Maintains and reviews automated employee data and personnel histories in the agency personnel and payroll system. Provides policy and technical guidance and responses to questions from employees, managers, and administrative staffs about the content of employee personnel files, including eOPFs, as well as routine questions about accessing personnel data. Guides employees through routine self-service transactions, such as changes of address or updates to emergency contact information.

Gathers and compiles data to prepare reports related to relevant HR program areas and respond to data requests (e.g., from OPM, Congress, OMB)

Provides support and assists in managing the maintenance and quality control of employee and position data in agency human resources/payroll information system. Reviews, for quality control purposes, automated employee and position data to assess error reconciliation actions, compliance with Federal and agency human resources/payroll regulations and policy guidelines, correctness of determinations made in processing all types of personnel transactions, etc. Compiles data to document the result of quality assurance reviews, and provide HSCS leadership with management information data to assess the quality and timeliness of services HCS provides USAID employees

Performs other duties as assigned.

Federal Communications Commission

Office of Human Resources

Records Manager

1/13/14 – 3/21/14

Federal Contractor

Solely responsible for the management and maintenance of 1500 employee OPFs

Created and monitored a records retrieval process

Filed documentation in OPFs

Requested OPFs for employees transferring into the agency

Transferred OPFs to the appropriate agency for separated employees

Retired the OPFs of over 500 separated employees to the National Personnel Records Center

Ensured that proper procedures were followed according to record keeping and record disposition regulations

Department of Labor

Office of Executive Resources – (OER)

HR Assistant

1/5/12 – 7/18/13

End of Contract

Federal Contractor

Responsible for processing a wide variety of personnel actions in PeoplePower HR System;

Conducts quality review of all processed actions; forms; follow-ups ;

Serve as the E-OPF Administrator responsible for management and maintenance of employee electronic records;

Responsible for eliminating a 15,000 document back log for E-OPF

Works closely with NARA and OPM regarding OPF’s and background investigations;

Participates in new employee orientation;

Interprets and research’s HR laws, regulations, executive orders, policies and procedures pertaining to: executive resources, political appointees, recruitment and placement, position classification, benefits and pay to provide HR advice and services;

Works diligently with specialist to draft SES vacancies announcements and review basic quals;

Organize SES panels for packages to be submitted to OPM –QRB for review;

Works with specialist to classify position descriptions;

Provide a full range of admin and clerical support to the Specialist;

Ensures recruitment case files are thoroughly documented, maintained so that at any point the file can be easily reconstructed and the case files are closed out in accordance with internal quality control standard operating procedures;

Assist specialist with oversight and monitoring of DOL agencies SES performance management program, by preparing guidance and instructions for Quarter Progress reviews and review documentation for compliance;

Assist with monitoring performance management emails, responding to customers' inquiries and preparing thorough analysis and management reports as needed;

Compiles and organizes essential information in preparation of weekly reports;

Responsible for entering and verifying new employees in the E-Verify system;

Writes SOP’s on different office procedures

Federal Contractor

FPMI, Inc.

Department of Education

HR Assistant/Payroll

9/19/11 – 10/7/11

(Short-term contract – 120 hours)

Calculated back pay for those employees that were placed in the wrong FLSA category;

Performed quality review on all pay actions which included overtime, incorrect salaries, etc;

Separated PD packets by occupational series for team;

Processed a wide variety of payroll actions.

Federal Contractor

Kelly Anderson & Associates, Inc.

Department of Education/Federal Student Aid

HR Records Manager

7/07 – 6/30/10 (end of contract)

Worked with specialists to correct erroneous information on processed actions;

Scanned and imported documents into the EOPF system;

Requested OPF’s from the records center and other federal agencies;

Forwarded OPF’s upon request;

Conducted an audit of the OPF’s against the EOPF system to ensure all documentation is in both filing systems in preparation of permanently disposing the OPF;

Kept OPF’s and the EOPF system current;

Purged both systems, as necessary;

Filed processed actions in the OPF’s;

Filed performance appraisals and other related documentation in EPF’s;

Troubleshooting – made corrections, retrieving missing documentation, etc. Federal Contractor

STG International

Department of Health & Human Services

Retirement Analyst

8/06 – 2/07

Reviewed individual retirement worksheets of active employees for errors in service history and fiscal data;

Utilized IMPACT, EHRP, Standard Web Report, E-OPF and other electronic databases to research information and make corrections/updates as necessary;

Inserted modified and deleted personnel actions, nature of actions codes, salaries, effective dates and employee status to facilitate the closeout of each individual record. Federal Election Commission

HR Generalist – GS-9/5

5/92 – 2/01

Prepared and posted vacancy announcements; advised visitors and callers of employment opportunities; notified applicants regarding the status of their applications; processed all new employees; conducted new employee orientation; initiated employee transfers between agencies; requested/retired OPF’s from/to NARA; took fingerprints and initiated background investigations; prepared and processed personnel actions using the NFC system, which included SES and presidential employees; processed training requests; served as agency benefits officer; prepared workers’ compensation forms (CA-1 & CA-8); prepared SF75 forms; set EOD’s; calculated SCD’s; prepared retirement estimate calculations; prepared retirement packages; reviewed retirement packages for completion before submitting documentation to OPM; prepared clearance packages for exiting employees; explained and advised about the continuation of benefits; calculated back pay, which included determining the pay period in which the rate of pay changed, applying any step increase or promotion, if applicable and applying the current rate of interest and submitted documentation to payroll for verification/correction before processing; supervised and trained temporary employee and office clerk; prepared daily correspondence which included non-select letters, late application notifications and general inquiries; prepared time and attendance; worked closely with payroll regarding employee pay issues; prepared purchase orders; made travel arrangements; prepared expense reports and ordered office furniture and supplies. Due to a major office staff transition, was granted a temporary promotion to the GS -11/1 from 11-8-98 to 4-10-99. Functional Skills: Customer Service, Personnel Security, Benefits Officer, Personnel Processing, EOPF, PeopleSoft, NFC, MS Word, Outlook, Excel, Lotus Notes, Multi-line phone systems, time & attendance preparation, payroll processing

Related Training: Taking GoodFingerprints - FBI

Retiring OPF’s and Medical Folders – NARA –

Basic Employee Benefits – USDA Graduate School

FERS Retirement Benefits – USDA Graduate School

CSRS Retirement Benefits – USDA Graduate School

NFC Payroll/Personnel System - USDA

NFC Payroll/Personnel Operational Procedures – USDA PeoplePower – Dept. of Labor –

EOPF HR Admin Training – Dept. of Labor –

DOORS – Monster Basic Hiring Management – Dept. of Labor HR Connect – USAID

NFC /HCUP training – USAID

DEU Certification – USAID

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