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Administrative Assistant Data Entry

Houston, Texas, 77034, United States
May 30, 2017

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Shelby Rives

*** ******** **. ******* ** *****



To obtain a challenging and rewarding position, where my knowledge and experience will be utilized to provide excellent job opportunities for my future. Summary

Self-motivated with a positive, enthusiastic and outgoing personality. As well as being highly dependable, detail-oriented, able to multi-task and very responsible. Experience

Administrative Assistant/Receptionist Ju ne 2013 – September 2015 EMS Seven Seas H ouston, TX

-Accounting Assistant

Create and Process invoices in a timely manner in order to coordinate with their arrival into our ports, respond to all emails from customers regarding invoices that were placed with estimated time of arrival. Notify Warehouse staff if a vessel is going to be delayed for miscellaneous reasons so the warehouse can make arrangements for perishable foods. Scan all documents into computer system to track status of invoicing in preparation for Accounts Receivable to email invoices to Vessel’s home company for payment. Data entry / filing

Answer all incoming calls, forward emails to correct department, reply to emails in a timely manner to vendors and customers.

Greet clients and employees coming into the office, have clients sign in and out, order office supplies for different departments as well as management. Scheduled Management meetings in the conference room, schedule department meetings in conference rooms.

-Boarding Representative

Board Vessels to collect payments, signed Bill of Ladings and Invoices. Return signed Bill of Ladings and Invoices to Accounting Department to complete invoicing processes, Answer any questions or concerns from the Vessels’ representatives regarding current and future orders.

Administrative Assistant December 2011 – March 2013 AAA Piping and Plumbing L aPorte, TX

Create time sheets, mail out Invoices, Scan documents to complete billing process. Create invoices, issue purchase orders

Answer incoming calls, direct as necessary, and take messages as needed. Skills

Languages, Fluent in English

Communication Skills, Extensive experience speaking to large crowds

Computer Literate, Software proficiency in MS Word, PowerPoint, Excel, and Outlook.

Knowledge of internal DOS system(SI2000), Adobe Acrobat, Quickbooks Education

Dayton High School

Graduated June,2013 Diploma

San Jacinto Central

(currently enrolled)

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