Objective:

To work as Procurement Specialist and/or Administrative Assistant were more than 16 years combine experience in the field of procurement, logistic, administrative support, and coordination work will be fully utilized in providing quality and efficient administrative support to the company’s activities, and ensuring it smooth running.

Employment Experience

Convergent Technologies Sept. 19, 2016-May02, 2017

Procurement Specialist

•Administered generation of Purchase orders into Business Management System, including preparation of documentation for invoice proposals process.

•Administered processing of material requests forms, includes requesting the materials confirming part and pricing accuracy, negotiating method of shipment, and submitting PO to the Shipper/Receiver.

•Managed tracking of orders ensuring product will be arriving as confirmed by our vendors.

•Promptly resolve any vendor issues by working closely with the Accounts Payable Department. This include but not limited to PO revisions and vendor account issues.

•Administered credit, returns and repair processes including preparation of required documentation, identification of suppliers, and generation of purchases orders, update and track charges and follow up on vendor credits where applicable.

•Maintained and revised all Materials Management forms such as Purchase Request, Repair/Return Authorizations and Material Transfer Forms.

•Provide accurate coding of freight and brokerage invoices.

•Reviewed Open PO Report and follow up with vendors to obtain outstanding credit/invoices, follow up on delayed product, and close PO where required.

Schlumberger Canada Limited Oct. 01, 2013 - Apr 06, 2016

Saxon Energy Services, Inc. (amalgamated with Schlumberger Canada Limited)

Intermediate Buyer (Procurement Specialist II)

•Interfaced with Capital Projects Manager and Supply Chain Manager to plan and prioritize purchasing activities.

•Review, planned orders, creates requisitions for purchased items, and manages approval process.

•Transmits and prioritizes approved purchased orders and supporting documents to supplier.

•Tracks order acknowledgement, prepares and communicates shortage and backlog reports, and provides visibility of potential interruptions to internal customers.

•Tracks orders and confirms systems lead times, delivery dates, and costs.

•Reviews, updates, and maintains purchase orders until they are closed.

•Ensures orders adhere to supplier agreements and contracts; reports non-conformances.

•Leads and finance and logistics staff in resolving reception and invoice discrepancies

•Identifies opportunities and implements actions to achieve efficiencies.

•Contribute to consolidation, reduction, and rationalization of the local supplier base.

Saxon Drilling Canada LP Dec. 15, 2011-Sep. 2013

Junior Buyer

•Receive, approved generate and issued purchase order.

•Interact with manufacturers and vendors.

•Expedite deliveries.

•Maintain accurate delivery information on purchase order.

•Reconcile discrepancies between invoices and purchase orders;

•Completed transactions and payment; obtained detailed receipt, guarantees and other accompanying paperwork,

•Coordinating signatures on payment of Saxon Drilling/Saxon Energy Services related invoices,

•Asst Logistic Manager in mobilization and prepares shipping documentations (i.e. commercial invoice, packing list) for Canada, US and Australian Rig operations requirement.

•Act as liaison between customs broker and purchasing regarding import customs documentation.

•Review all freight invoices for accuracy and approving for payment.

•Help to ensure delivery of purchase items on a timely basis.

•Handle customs related issues for both inbound and outbound shipments.

Saxon Drilling Canada LP Sept. – Dec. 14, 2011

Administrative Assistant

•Created and maintained operations and personnel files.

•Administered the flow of Personnel Reports (changes in employment) between Payroll and HR.

•Created and coordinated delivery of offer letters/pay packages to new hires, operations supplies tracking the information.

•Coordinated with external services provides, e.g. Medical and training provider.

•Responded and directed external phone queries to the appropriate personnel

•Assisted Payroll Coordinator with entering HR information (remuneration data and benefit data) into payroll system.

•Administrative duties such as booking appointments, travel arrangements, completing expense reports and managing the calendar for operations divisions.

•Office management duties for the Saxon Drilling Canada division including procuring office supplies for all staff, organizing staff events, organizing client events, purchasing client gifts, catering meetings.

•Filing, faxing, laminating and scanning of materials

Inventory Counter 2011

WIS International Calgary, AB

•Efficiently and accurately conducted financial or item level inventory counts using WISARD

Tax Professional 2011

H & R Block Calgary, AB

•Interacted with clients and conducted interviews to gather tax-related information

•Prepared tax returns for clients and individuals

•Developed professional relationships with clients

•Maintained confidentiality of all the information gathered in the process of preparing tax papers and returns

Administrative Officer/Import Dept. Head 2002-2008

Knitjoy Manufacturing Inc. (Philippines)

•Managed incoming shipment documentations and planned inventory handling requirements

•Prepared shipping documents for products that are scheduled to ship.

•Controlled and managed the general administration requirements of the company such as:

oWarehouse and logistics

oOffice supplies and inventories and properties

oMaintenance of vehicles, properties, and office equipment

oInsurance coverage for vehicles and properties

oCommunication system (telephone facility, mobile lines, and electronic)

Education

Oil and Gas Administrative Assistant Diploma Sept. 2011

Graduated: Valedictorian Class 2011

Reeves College Calgary, AB

Income Tax Course 2010

H & R Block Calgary, AB

Bachelor of Office Administration 1987

Polytechnic University of the Philippines

Summary of Qualifications

•Proficient in Oracle, Windows 2007 and 2010 (MS Word, Excel, and Power Point)

•Ability to understand new job procedures and instructions.

•Proven organizational, planning, leadership, and motivational skills

•Strong listening skills and the ability to deal effectively with people’s problems and concerns

•Able to type at least 60 WPM.

Volunteer Services

•Women Expo

Contact this candidate