Legal Secretary Assistant

LUZ E. MARQUEZ

**-** **** ******, ********* *** Elmhurst, NY 11373

646-***-**** ******@*******.***

Legal Secretary/Legal Assistant

Efficient and analytical Legal Secretary/Legal Assistant with 15+ years of successful experience credited and demonstrated in providing comprehensive and effective administrative and secretarial support. Possess strong commitment to team environment dynamics with the ability to contribute expertise and follow leadership directives at appropriate times. Enthusiastic learner and a strong team player with excellent organizational, written and oral communication skills delivered with solution orientation. Ability to communicate with professionalism, finesse, tact, diplomacy and discretion with firm’s members, firm’s clients and contacts. Working technical knowledge of Microsoft Office Suite. NYS Notary Public. Fluent in Spanish.

Time Management Skills

Work Independently

“Can do” Attitude

Strong Team Player

Self-Motivated and Driven

Document Management

Professional Experience

GARTNER + BLOOM P.C., NY, NY Oct 2016 – May 2017

Legal Assistant

Supported the Managing Partner, one Partner and three Associates of this insurance/commercial liability law firm proactively with the preparation of correspondence, legal documents, memorandums, briefs and pleadings for filing via mail, ECF or service according to policies and procedures.

Produced information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; and assisting with coordinating case preparation.

Conserved attorneys time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences, and attorney meetings; scheduling couriers, court reporters, expert witnesses, and preparing expense reports.

Maintained attorney calendar by planning and scheduling conferences, teleconferences, dispositions, and travel; recording and monitoring court appearance dates, pleadings, and filing requirements; anticipating changes in litigation or transaction preparation requirements.

Represented attorney by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney.

Generated revenues by documenting and inputting attorney billable time and reimbursable expenses.

Maintained client confidence by keeping client/attorney information confidential.

Provided historical reference by scanning documents into respective client data files; utilizing filing and retrieval systems; maintaining transcripts; documenting and maintaining evidence.

Welcomed guests and clients by greeting them in person or on the telephone; answering or directing inquiries.

Maintained office supplies by checking stocks; placing and expediting orders.

LOWENSTEIN SANDLER, LLP, NY, NY Nov 2010 – Apr 2015

Senior Legal Secretary

Competently provided high level administrative and secretarial support to the Litigation Department’s two partners, three counsels and two associates.

Represented attorneys by utilizing strong telephone and interpersonal skills when communicating with other attorneys, clients and co-workers to facilitate and ensure client’s/department’s needs were well represented and met. Proactive management of attorneys’ emails, voicemails and general mail using initiative to route appropriately for swift response and action.

Independently managed and maintained attorneys’ calendars. Proactively managed attorneys to ensure that they attended meetings on time and with appropriate documents/presentations.

Supported in the preparation of correspondence, legal documents, memorandums, briefs and pleadings for filing via mail, ECF or service according to policies and procedures. Proofread work for accuracy prior to routing or returning to attorneys.

Planned and coordinated comprehensive travel programs, both domestic and international, to include booking flights, hotels, car transfers, and preparation of itineraries. Coordination of meetings, insuring reserved and secured meeting spaces and venues. Consolidation, preparation and processing of month-end expense reimbursement reports.

Efficiently and timely executed responsibilities of inputting, drafting and editing weekly assigned attorneys’ timekeeping entries. Coordinated monthly client billing with billing coordinator in accordance with firm’s deadlines.

LIEFF, CABRASER, HEIMANN & BERNSTEIN, LLP, NY, NY Jan 2006 – Oct 2009

Legal Secretary

Administered and provided secretarial and administrative support to two partners and one associate in the Medical Malpractice Litigation department.

Communicated directly with clients, co-counsel and court personnel. Answered and appropriately routed telephone calls and e-mails.

Synchronized meetings, handled extensive travel planning and scheduled depositions and telephonic hearings.

Drafted and managed timekeeping entries and month-end expense reimbursement reports.

GREENBERG, TRAURIG, P.A., ORLANDO, FL Jan 2005 – Nov 2005

Legal Secretary

Provided administrative and secretarial assistance to three partners in all aspects of their fast-paced, demanding and time-sensitive Securities Litigation Department.

Formulated heavy contact with opposing counsel, New York Stock Exchange, and judicial assistants in State and Federal Courts inside and outside of the Florida Courts.

Proactively organized and filed court motions and pleadings ensuring processing of documents were executed according to policies and procedures.

Independently coordinated and scheduled arbitrations, mediations and telephonic hearings. Handled travel arrangements.

Proactively tracked, managed, drafted and inputted all timekeeping entries resulting in month-end reports for expense reimbursement reports.

BAKER & McKENZIE, LLP, NY, NY Mar 1997 – Dec 2004

LeBOEUF, LAMB, GREENE & McRae, LLP, NY, NY Jan 1994 – Mar 1997

ERNST & YOUNG, LLP, NY, NY June 1993 – Jan 1994

Legal Secretary

Provided comprehensive administrative and legal secretarial assistance. Provided comprehensive administrative and legal secretarial assistance to a renowned international litigation tax attorney for eleven years in all aspects of his fast-paced and demanding legal practice. Acted as the attorneys’ gatekeeper.

Liaised with high-profile clients and attorneys to facilitate, improve and maintain knowledge of client load heavily dependent on sound communication between all parties.

Autonomously planned and coordinated comprehensive meeting and travel programs, both domestic and international, insuring reserved and secured meeting spaces and venues; including booking flights, hotels, car transfers, and preparation of itineraries.

Proactively prepared and distributed all meeting and presentation materials.

Consolidated, reconciled, inputted and prepared extensive international and domestic monthly time-keeping reports and extensive, multicounty monthly expense reimbursement reports. Coordinated monthly client billing with billing coordinator.

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