Administrative Assistant Sales

Malynda Kivrizis

Costa Mesa, CA *********@*****.*** 949-***-****

Experience

Administrative Assistant January 2013-June 2013

AppleOne, Newport Beach, CA

General office assignments, maintained documents including assisting with

all clerical functions as requested. Organized databases

and files which may need to be saved and filed on computers or other

servers within the organization. Data input duties such as

people's contact details and other information. Supported Senior Account

Executives by generating reports, updating database,

assemble insurance packages. Compile, and distribute via email to the

necessary staff and/or management. Maintained flyer supplies

inventory by checking stock to determine inventory level, anticipating

needed supplies and placing the orders.

Sales Administrator March 2007-November 2012

Lattice Semiconductor Corporation, Irvine, CA

Supported the Director of Sales and the Regional Sales Managers, duties

ranged from creating and distribution of various Excel

reports on weekly basis, also generated reports to other departments when

required. Reconciled manager's business monthly expenses

against credit card statements. Managed aspects of major accounts in

designated territories, and kept track of department budget.

Provided training of new admins when applicable. Generated expense reports;

made travel arrangements for executives, ordered

office supplies/equipment, mail and document handling, and filing/records

management. Updated information, document preparation,

and record keeping/maintaining in Sales Force. Prepared agendas and made

arrangements for committee, board, and other meetings.

Conducted research, compile data, and prepared papers for consideration and

presentation by executives. Coordinated and directed

office services, such as records and budget preparation, personnel, and

calendar management, in order to aid executives. Prepared

invoices, reports, memos, letters, and other documents, using word

processing, spreadsheet, database, and/or presentation

software.

Receptionist/Administrative Assistant October 2004-July 2006

Real Estate Management Corporation, Inc., Laguna Niguel, CA

Answered multi-line switchboard for various offices in Executive Suite

environment.

Perform general office duties such as ordering supplies, maintaining

records including assisting with all clerical functions as

requested. Maintained break room supplies as needed for tenants.

Distribute mail to tenant's mailboxes. Greeted visitors and

determine which specific individuals they had appointments with. Opened,

sorted, and distributed incoming correspondence,

including faxes to appropriate tenants.

Provider Relations Coordinator June2002-August 2004

Pinnacle Health Resources, Inc., Irvine, CA

Generated, amended and audited healthcare contracts for medical providers

and medical groups. Responded to physician requests for

network membership, payment issues and routing providers to the appropriate

department for resolution of complex problems.

Coordinated meetings with provider offices and retrieve contracts/documents

from off-site practitioners. Maintained contracting

and network database, including assisting with all clerical functions as

requested. Routed, distributed and notified internal

departments of incoming or updated provider information.

Academic Records Clerk December 1996-February 2002

ITT Technical Institute, Anaheim, CA

Maintained prospective, current and graduate student files, including

ensuring accuracy of high school transcripts, diplomas and

advising session documents. Administered admissions testing to prospective

students, provided information on test procedures and

ITT's admission requirements. Completed the data entry of student

information in various software packages and delivered

receptionist relief when requested.

Education

Mount San Antonio College September 1990-June 1993

Walnut, CA

Diamond Bar High School September 1987-June 1990

Diamond Bar, CA

SKILLS

Excel Word PowerPoint Adobe

Sales Force Outlook Concur ExpensAble

Contact this candidate