Executive Assistant / Office Manager

WENDY J. GOMBER

**** **** ******** *********, **. 10

Glendora CA 91741

626-***-**** home

213-***-**** cell

***********@*****.***

Summary

Outstanding technical knowledge of all aspects of office administration

Creative, results-oriented with proficiency and strong initiative

Exceptionally organized with a superior track record of managing multiple challenges and

tasks on the job

Self-motivated, competent and reliable

Extensive computer experience

Employment

Executive Assistant, Office Manager

March 1996 to August 2012 – Meléndrez, Los Angeles

Provided all aspects of Executive Assistance to Owners/Principals and Admini strative Support for

15 member staff at Landscape Architecture and Urban Design firm, which included:

• Maintenance of office-wide calendar, scheduling and logistics of in-house and outside

meetings, travel arrangements including coordination with agent or direct booking and

follow up, processing expense reports and credit card reconciliation, incoming and

outgoing correspondence, processing communications including mail, email and couriers,

screening incoming phone calls, project coordination, event and sponsorship coordination,

and special projects as assigned

• Contract Management including review and coordination of professional insurance issues

for pending contracts and ongoing projects, interface with insurance clients, consultants,

carriers and brokers

• Edit, proofing and standardization of documentation including office master templates,

technical specifications and proposals

• Prepare monthly backlog report for staffing requirements, weekly project status reports,

creation and maintenance of project and office budgets

• Human Resources including orientation for new employees, terminations, procurement of

new personnel, maintenance of personnel and payroll records, administration of health

insurance issues including open enrollments, ne w enrollments, and terminations,

administration of 401(k) plan

• Office logistics including maintenance of corporate records and files, licenses, certifications

and professional memberships

• Office filing systems including m anagement of office databases, physical and electronic

filing

• Maintenance of office supplies, inventories and vendor relations

• Assist with marketing efforts and proposal/qualifications preparation and submittals and

assist in accounting as requested

WENDY J. GOMBER

Resume – Page 2

Executive Assistant

1994 to 1996 – Tishman Construction Corporation of California, Los Angeles

Executive/Personal Assistant to the Director of Business Development for the

Western Region.

• Design and preparation of Proposal packages

• Direct all correspondence from Business Development De partment including interaction

with public relations firm, subconsultants and potential clients

• Scheduling, calendars and travel arrangements

• Personnel resumes, corporate qualifications, objectives and services

• Project fact sheets and publication in ventory

• Clerical support to Accounting Department including payroll, requisitions and accounts

payable

Senior Administrative Aide/Member Technical Staff

1990 to 1994 – Telos Corporation, Jet Propulsion Laboratory, Pasadena

Support all levels of personnel throughout Control Center Data System Development Section and

Deep Space Network. Support high-level personnel on Spaceborne Imaging Radar Project.

• Assist Public Information Office Coordinator with press release products during real -time

mission status (Endeavour's flight STS-68 September 30-October 10, 1994)

• Compile and distribute press release images to German and Italian Space Agencies, and

NASA Headquarters

• Maintain several databases of flight data products and statistics

• Assist Radar Data Center Library as needed

• Design of viewgraph materials including graphics, organization charts, flow charts and

technical diagrams

• Prepare material in quick-turnaround situations for major reviews, presentations and

proposals

• Edit, proofing and standardization of documentation including technical writing,

specifications and proposals

• Manage on-line documentation library in UNIX environment

• Provide word processing support and consultation for administrative staff

• Plan and prepare procurements and management of procurement database

• Travel arrangements, correspondence and telephones

Skills and Achievements

Computer

Mac and PC - Microsoft Office including Word, Excel, PowerPoint and Outlook

Adobe CS including PhotoShop, InDesign and Acrobat

FileMaker Pro

Notary Public – County of Los Angeles

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