Assistant Administrative

MARY BARRY

**H Foxwood Drive

Morris Plains, NJ *7950

Cell: 973-***-**** Email: *******@*****.***

SUMMARY

Skilled and dedicated Executive Assistant/Department Coordinator with

extensive experience coordinating, planning and supporting daily

operational and administrative functions.

. Demonstrated capacity to provide comprehensive support for executive

level staff

. Proven track record of accurately completing reports, information

management and clinical support activities within demanding time

frames

. Adept at developing and maintaining administrative processes that

reduce redundancy, improve accuracy and efficiency, and achieve

organizational objectives

. Highly focused and results-oriented in supporting complex, deadline-

driven operations; able to identify goals and priorities and resolve

issues in initial stages

. Proficient in Microsoft Office Suite (Word, Outlook, Excel,

PowerPoint, Visio)

PROFESSIONAL EXPERIENCE

PFIZER CONSUMER HEALTHCARE (ATRIUM STAFFING), Madison, NJ 4/2013-

Present

Senior Administrative Assistant

Provide high level support to the Vice President, Senior Directors and

Directors in the Consumer Pain Management Department.

. Proactively manage calendars and set up weekly/bi-weekly, monthly

meetings via Outlook. Arrange WebEx, and teleconference meetings

. Coordinate travel arrangements for VP, Senior Directors and all direct

reports including itineraries

. Prepare expense reimbursement via the Concur System to ensure correct

AMEX credits/debits

. Create purchase orders in the Ariba system for vendors and contracts

. Update and maintain the department Sharepoint site for the department

. Support special team projects as needed

MEDCO HEALTH SOLUTIONS, INC., Franklin Lakes, NJ 2000 - 9/2012

Department Coordinator/Executive Assistant

Provided high-level administrative support to Vice President, Senior

Directors, and Directors in the Department of Personalized

Medicine/Clinical Innovation.

. Medical Advisory Board Coordinator - Performed as company liaison

between external physician board members and Medco. Coordinated off

site and web based meetings, meeting materials and follow up to both

MAB members and internal stakeholder on recommendations and decisions

. Physician Complaints Coordinator - Developed and maintained a database

and procedures to process MD Complaints for the Medical Director.

Managed and tracked all complaints until completion, as well as

performed Monthly Stats Reports for Senior Management

. Drug Trend Report Coordinator - Created PowerPoint presentations and

graphs for Medco's Drug Trend Report and Drug Trend Symposium

. Developed program flows in Visio for Personalized Medicine Products

. Coordinated with the legal department to ensure execution of Non-

Disclosure Agreements (NDA's) with numerous Pharmaceutical and Biotech

companies and Medco

. Processed, tracked, got approvals and signatures for Project Spending

Requests to finance for final approval. Administered vendor contracts

and ensure timely payments

MARY BARRY

Page 2

Cell: 973-***-**** Email: *******@*****.***

. Maintained department budget analysis to ensure proper spending and

allocations for the department

. Liaison between Therapeutic Resource Center Pharmacies for Vice

President to coordinate activities, reporting and all business

projects

. Created Purchase Orders in JD Edwards system and Ariba Spending Online

. Maintained calendar and set up weekly/bi-weekly, monthly meetings via

Outlook. Set up Video Conferences, teleconference dial in meetings

with the use of Meeting Place and Breeze/Connect.

. Coordinated all travel arrangements for Vice President and all direct

reports. Manage expense reimbursement via the Interplex System

. Provided all set up for New Hires

BECTON DICKINSON, Franklin Lakes, NJ 1996 - 2000

Claims Associate/Reporting Analyst (1999-2000)

. Researched claims for the accounts receivable department

. Coordinated the daily stats report for all claims associates

. Prepared the monthly Open Deduction Report for the Consumer and BDHS

Divisions

Distributor Analyst Assistant (1996-1999)

. Prepared financial reports and sales analysis on our distributors

. Prepared all audit rebating spreadsheets for the field auditors

. Handled all correspondence, maintain calendars, screen and arrange

appointments and schedule meetings

. Coordinated and scheduled all travel arrangements for the department

EDUCATION

Bachelor of Arts, Education, William Paterson University

Wayne, NJ

Fairleigh Dickinson University Business, Marketing and Accounting

Teaneck, NJ

PERSONAL ATTRIBUTES

. Excellent organizational skills; detail oriented

. Ability to work independently within timelines

. Knowledge of computers and database, spreadsheet and word processing

applications

. Strong verbal and written skills; proactive thinker

. Ability to work on multiple projects simultaneously

. Adaptable to changing priorities and to make self-prioritization based

on business need

. Able to interpret data, analyze reports, processes and/or

presentations, make recommendations for improvement

AWARDS/ACHIEVEMENTS

Achievement Award for Excellence with Physician Complaints Database

Achievement Award for Excellence with the Drug Trend Report

Set up and maintained Sharepoint site for the department

Oversaw the budget/travel expenses for the department on a monthly basis

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